Minutes/National Council/2014-07-03

Agenda

 * Previous meeting minutes
 * Banking
 * Expenditure authorisations for Congress (Mozart)
 * Expense claims (Brendan)
 * Congress discussion topics (Mozart)
 * AEC rolls (Glen)
 * Officer Reports
 * Sticker and Badge update (DanielJ)

Attendance

 * Simon Frew (Chair)
 * Mark Gibbons
 * Mozart Olbrycht-Palmer
 * Brendan Molloy
 * Daniel Judge
 * Melanie Thomas
 * Glen Takkenberg
 * Ben McGinnes
 * David Campbell

Previous meeting minutes

 * http://pirateparty.org.au/wiki/Minutes/National_Council/2014-06-19
 * Reference to the threat from Anders Kleppe to Brendan should remain on the public record.
 * Changed to ensure it refers to the PPI Board to remove ambiguity.
 * See motions.

Banking

 * Signatories.
 * Mel is leaving the National Council, so there will need to be a change in banking signatories.
 * At this stage it looks like both Mark and Ben will remain in their positions.
 * See action items.
 * Xero status.
 * We do not have a tax file number.
 * Mark will proceed on that basis.
 * Bank statements
 * See action items.
 * Bank account status.
 * As part of having two bank signatories, the treasury has to provide regular updates.
 * Approximately $8,000 in the main account, and $800 in the cheque account.
 * Debit card for IT Working Group
 * Ben will follow this up as it is urgent.
 * Money is needed to keep vital service going.

Expenditure authorisations for Congress

 * Quote for PA for Congress provided to NC for $200.
 * Would like to authorise up to $250 in case there's anything extra forgotten.
 * See motions.
 * Error realised in previous motion (PA and streaming were to be seperate expenses).
 * Streaming.
 * Using 4G on a month-to-month plan.
 * 12GB data for $60–$70, depending on carrier.
 * Michael Keating can provide a modem.
 * Vodafone 4G seems like the best option.
 * Last 4–5 congresses have always been under 12GB to stream.
 * See motions.

Expense claims

 * Brendan is claiming:
 * $151.08 for flights to Castan Centre for the human rights conference.
 * $122.76 for an FOI request to the Trade Minister.
 * $46.67 for an FOI request to AGD on copyright (deposit).
 * Pirate Party has already paid the expense claim for the entrance ticket for the conference.
 * It will be the week after Congress.
 * See motions.

Congress discussion topics

 * National Council seemed to think this was a good idea at the last meeting.
 * How should topics be set?
 * The NC could set topics now, or ask for suggestions on the forum and then decide, or let Congress decide on the day, or anything else.
 * We're likely to be able to have at least three issues, but up to five or six potentially, depending on time.
 * We can skip them if we run out of time.
 * PDC has identified our position on a republic as an issue for discussion at Congress.
 * Other topics suggested:
 * Defining "non-commercial"
 * Pirate Parties International
 * Pirate Party response to G20 in Brisbane.
 * Topics to be compiled here: http://pad.pirateparty.org.au/p/congress2014-discussiontopics

AEC rolls

 * No updates from the AEC.
 * Glen should call AEC to work on resolving the issues.

Officer reports

 * http://pirateparty.org.au/wiki/Officer_Reports/2014-07-03
 * Officer reports are dropping off a bit, but there's not really a lot for people to report on.
 * General agreement that not harassing people over the reports is a good approach, but keeping it going is worthwhile.
 * There's a need to ensure the SA meetings are adequately promoted on social media due to lack of attendance.

Sticker and badge update

 * Badges are ordered.
 * Invoice should arrive; $960 needing to be paid in the next day or so.
 * Additional $20 for postage.
 * Two designs, 1,000 of each.
 * Large bumper stickers ordered.
 * Payment details and confirmation yet to be sent through.
 * Should be about $500 for 1,000 high quality stickers.
 * Also an order for the two other designs.
 * Smaller and in glossy paper.
 * About $264, needing to be paid with PayPal or credit card.
 * All comes in under budget.
 * We have access to PayPal.
 * Daniel will confirm the order and then forward payment details to Brendan.
 * Shirts are also done.

Close of meeting

 * See motions.

Motions

 * MOTION: Accept the minutes of 2014-06-19.
 * Put by: Brendan
 * Ayes: 8 (Brendan, Ben, MarkG, mel, Frew, Mozart, David, DanielJ); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Authorise up to $249.99 for PA hire and streaming costs for Congress.
 * Put by: Brendan
 * Ayes: 8 (Brendan, GlenTakkenberg, Ben, MarkG, Mozart, DanielJ, Frew, mel); Nays: 0 ; Abstains: 0
 * Motion carries.
 * Note: this motion was overturned by the following motion due to error.


 * MOTION: Scrap last motion about Congress funding; authorise up to $400 for PA hire, streaming costs, and other necessities.
 * Put by: Brendan
 * Ayes: 8 (Brendan, GlenTakkenberg, Ben, Mozart, DanielJ, mel, David, Frew); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Approve Brendan's expense claims: $151.08 for flights to Castan Centre, $122.76 for trade minister FOI, and $46.67 for AG Copyright FOI deposit.
 * Put by: Brendan
 * Ayes: 7 (GlenTakkenberg, Ben, Mozart, David, DanielJ, MarkG, mel); Nays: 0 ; Abstains: 1 (Brendan)
 * Motion carries.


 * MOTION: Dem closing motions innit
 * Put by: Brendan
 * Ayes: 6 (Brendan, Ben, mel, Frew, GlenTakkenberg, MarkG); Nays: 0 ; Abstains: 0
 * Motion carries.

Action items

 * Ben and Mark to look into the process for changing signatories for bank accounts.
 * David provides CSV of transactions, because he is a bank worker.
 * Mark will continue setting up Xero.
 * Ben will chase up the debit card for ITWG immediately.