Minutes/National Council/2012-09-04

Agenda

 * Registered Officer - Brendan
 * Moving the PO Box - Brendan
 * Melbourne/PPAU-VIC - David
 * Ronan Lee - David
 * Mailing lists appearing in Google
 * Registration Work Group Update - Glen
 * Freedom not Fear - Frew
 * Campaigns - David
 * Approval for backups to be stored offshore (US, Tokyo, Singapore or Ireland) - Nick
 * Corporate identity - Brendan
 * Minuting procedure - Mozart

Attendance

 * Brendan Molloy
 * Mozart Palmer
 * David Campbell
 * Simon Frew
 * Rodney Serkowski
 * Sam Kearns
 * Glen Takkenberg

Start: 20:00 AEST End: 22:14 AEST

PO Box

 * Moving PO box regularly not feasible.
 * Business redirection too expensive ($400+).
 * Needs to be checked regularly after AEC registration submitted - location accessible to Brendan preferable.
 * Will be revisited next NC meeting.

Melbourne/PPAU-VIC

 * Brendan spoke to Mark Street on Saturday.
 * Only candidate so far is David Haidon.
 * No contact yet as of this NC meeting.

Ronan Lee

 * Ronan is refusing to disclose people he has contacted.
 * 2 of the 4 people contacted are known to the NC.
 * Issue resolved; no further action.

Mailing lists

 * Balance between privacy of members and transparency.
 * Discussion lists will be made private to prevent their appearance on search and engines and to protect the privacy of posters; Announcement lists will remain public, as with PWG.

Registration Working Group Update

 * 40% verification rate
 * Approx 350/850 verified.
 * AEC form is sensitive to spelling mistakes, middle names, change of address etc - this is only a check that membership data exactly matches AEC records.
 * 500 will be verified at the AEC offices - data security is an issue
 * The 350 verified will be informed their details will be used for the purposes of AEC registration; the remainder will be e-mailed by the RWG and contacted by phone.
 * Many people blindly ignore/mark as read/spam-bin/filter emails, so requests to check enrolment details are relatively unsuccessful.

Freedom Not Fear

 * September 15th @ Hyde Park from 12.00pm.
 * BBQ, speakers, worlshops, music.
 * No power, Sydney Council being difficult. Possibility of hiring a generator.

Campaigns Committee

 * Creation of the Creative Services Work Group, to be managed by the Campaigns Committee
 * Advertisement of new positions.
 * Information about prior campaigns to be sent to Thomas Randle's email.

Storage of backup data offshore

 * Amazon S3 is the most cost effective
 * Data encrypted before and during transfer
 * May be subject to Patriot Act

Miscellaneous

 * QLD has submitted their pre-selection results to the National Council.
 * NSW's only candidate so far is David Campbell.

Motions

 * Motion: appoint Glen Takkenberg as Registered Officer.
 * 7 ayes.
 * Motion passes.


 * Motion: to disable moderation on discussion mailing lists.
 * 2 abstain
 * 4 aye
 * 1 no response
 * Motion passes.


 * Motion: accept the Corporate Identity as it stands.
 * 7 ayes.
 * 1 no response
 * Motion passes.


 * NC Resolution: National Council meeting minutes are to be published within 7 days of the meeting, with a motion to confirm the validity of the minutes at the next National Council meeting.
 * 7 ayes
 * Motion passes.

Action Items

 * Change discussion mailing list archives so that they are only visible to subscribed users.