Minutes/National Council/2013-09-25

Agenda

 * Ratify minutes from last meeting
 * https://pirateparty.org.au/wiki/Minutes/National_Council/2013-09-11
 * Comparing state electoral acts (MarkG)
 * http://pad.pirateparty.org.au/p/ElectoralActs
 * State branches (Brendan)
 * Internal Party Communications- First discussion (no motions) (Frew)
 * National membership drive (Frew)
 * Press Team (Mozart)
 * Standards (Brendan)
 * Campaigns reshuffle (Brendan)
 * Financial returns (Ben)

Start time: 20:59 25/9/13 AEST

Finish time: 22:14 25/9/13 AEST

National Council

 * Simon Frew (chair)
 * Brendan Molloy
 * Daniel Judge
 * Melanie Thomas
 * Mark Gibbons
 * David Campbell
 * Glen Takkenberg
 * Ben McGinnes
 * Mozart Olbrycht-Palmer

Previous meeting minutes

 * https://pirateparty.org.au/wiki/Minutes/National_Council/2013-09-11
 * see motions

Comparing state electoral acts (MarkG)

 * http://pad.pirateparty.org.au/p/ElectoralActs
 * https://docs.google.com/a/pirateparty.org.au/spreadsheet/ccc?key=0AsQ_fJzay-i9dG5fMnBZTGppakNDOVNTUWstRFhlWkE#gid=0
 * Tas needs published addresses
 * Vic needs 500 statdecs etc
 * Info to be spreadsheeted by MarkG

State branches (Brendan)

 * Brendan proposes an eventual system were people can choose what portion of their membership fees go to either state or federal party (think Humble Bundle payment style)
 * This would be once states are formed with bank accounts etc
 * This would allow the federal party to donate money to the state branch as means to finance distribution without members having to pay states directly

Internal Party Communications- First discussion (no motions) (Frew)

 * Prod ITWG to set up the Reddit instance
 * some money per year will be involved

National membership drive (Frew)

 * Frew suggests taking membership drive national
 * will be some prep and overhead etc to set up for state reqs
 * as Brendan points out (for next meeting):
 * draft constitutions that can be slotted in for each state
 * MarkG et al need to get all the form stuff together (such as which forms need to be shoehorned into existing forms and any other regulatory things
 * Brendan can start on the templates properly on Friday night.
 * Some new themed state localised flyers are suggested by Mel (incl paper join forms as needed in some states)
 * Frew notes that we do have some funds left for such thing, but will need to account for state regs
 * EG: NSW form: http://www.elections.nsw.gov.au/__data/assets/pdf_file/0007/81277/DECLARATION_OF_PARTY_MEMBERSHIP_1_Feb_2012.pdf (x750)
 * Brendan notes that point of the plan is the states form working groups with sufficient members to plan and ask for permission for funds and stuff from NC on a case by case basis
 * Brendan hopes to probably have written a bylaw for this process for next meeting to discuss in more detail later
 * Note eg: NSW Working Group will need regional membership officers to help get the forms right (might even have to go to people's houses)

Press Team (Mozart)

 * Summary: we can form the press team properly now. Because people are sticking around and cotnributing.
 * See Motions

Standards (Brendan)

 * Brendan notes that he has discussed before the premise of "standards' within the party so we have a bar where we can say "we were close to the mark but failed at A B and C".
 * Such as a standard for how an event should be run (example: all printouts should be prepared 2 weeks before the event)
 * at the debrief we see if we met that goal of the standard.
 * another example would be standards for minuting within the party
 * https://pirateparty.org.au/wiki/Standards/Minutes (early draft attempt at it)

Campaigns reshuffle (Brendan)

 * Email from Thomas Randle noted
 * Brendan thinks best course of action is Social Media Team, Design Team, Procurement Team. (Socmed exists already now)
 * Jarrod Bevear is quite happy to lead the Design team and he is a designer with relevant tertiary qualifications
 * Is currently working on a new theme for forms
 * Ideally draft Wendy for procurement
 * MarkG to Speak to Wendy to write a ToR for procurement team
 * Someone (MarkG) needs to write a ToR for the design team.
 * Once new teams formed, look ar dissolving existing Campaigns structure

Financial returns (Ben)

 * financial returns for 2012-13 are due in 3 weeks

Motions

 * MOTION: Accept Minutes for the meeting dated 2013-09-11
 * Put by: Frew
 * Ayes: 8 (Brendan, MarkG, Frew, Hasimir, DavidCampbell, taco, Mozart, Feenicks); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Add Wendy Garthon, Fletcher Boyd, Tim Serong, David Kennedy and Asher Wolf to the Press Team.
 * Put by: Mozart
 * Ayes: 8 (Hasimir, Brendan, DavidCampbell, Feenicks, MarkG, Mozart, Frew, Mel); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Amend the Press Team terms of reference to include "A member of the Press Team or National Council may be appointed by the National Council as Deputy Press Officer to fulfil the duties of the Press Officer in case of absence."
 * Put by: Mozart
 * Ayes: 7 (Brendan, Hasimir, Frew, taco, Feenicks, Mozart, DavidCampbell); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Ratify the Press Team terms of reference and press release guide.
 * Put by: Mozart
 * Ayes: 7 (Mozart, Brendan, Hasimir, MarkG, Mel, Feenicks, DavidCampbell); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: close NC meeting
 * Put by: Brendan
 * Ayes: 6 (Brendan, Hasimir, Mozart, MarkG, Frew, taco); Nays: 0 ; Abstains: 0
 * Motion carries.

Action Items

 * MarkG to Spreadsheet the varying state electoral info
 * ITWG to look into setting up the reddit instance
 * Brendan/Mozart to work towards draft constitutions for state branches
 * MarkG to gather together info needed for state forms
 * MarkG to Speak to Wendy to write a ToR for procurement team
 * MarkG to look into writing ToR for Design team