Minutes/National Council/2013-06-05

Agenda

 * Chair
 * Designate Minute Scribe (Feenicks)
 * Take Attendance (Chair)
 * Approve Previous Meeting Minutes (Chair)
 * http://pirateparty.org.au/wiki/Minutes/National_Council/2013-05-22
 * Preference process
 * Campaigns Committee Stuff
 * Election process
 * Flight costs to WA (Brendan)
 * PO Box issues (Roderick, Brendan)
 * Social media for Newcastle Crew SKIP
 * Finance stuff (Brendan)
 * Finance Report (Money In / Money Out) For the Month of May, 2013
 * Membership report (Brendan)
 * NC venue in canberra (glen)
 * Polly (brendan)
 * NC venue in canberra (glen)
 * Motion Meeting Close (Chair)

Start time: 20:00 AEST 05/06/13

Finish time: xx:xx AEST 05/06/13

Attendance

 * Brendan Molloy
 * David Campbell
 * Glen Takkenberg
 * Mozart Olbrycht-Palmer
 * Simon Frew

Apologies

 * Rodney Serkowski

Approve last meeting minutes

 * Delayed til later in meeting
 * See motions.

Last meetings action items

 * Prepare mailout to be sent to other parties explaining our process and requesting reasons to preference them; press team to write a PR for release in parallel
 * See Preference Process item below


 * Glen to clarify printing byline with AEC
 * got a non answer back
 * Glenn feels that his and Thomas Randle's interpretation of the legislation is correct
 * when Brendan went to the AEC thing in Sydney, they said personal printers need the byline too


 * Develop Crew Formalisation Process for next meeting
 * not yet addressed
 * hold over til next time since there are more urgent matters

Preference process

 * Mailout is nearly done but it needs to be tweaked to be more marketable
 * https://pressteam.piratenpad.de/10
 * could use a review by Mozart & Brendan wished to revise it
 * Aim for Monday (get PR out in the morning and the mail out on the sunday evening)

Campaigns Committee

 * everything was sorted out over email, no new items now

Flight costs to WA

 * Brendan going to WA
 * Brendan paid $500
 * need clarification on whether this counts as a donation, or needs to be an expense claim etc.
 * Treasurers will need to look into the proper way to account for it to ensure all is legit for AEC
 * expense was $200 more than it might have been except wasn't confirmed until today.

PO Box issues

 * Brendan has spoken to Rodney about it (PO Box in Rodney's name)
 * Auspost needs a declaration that you're expecting mail for a "company" or it gets rejected

Finance stuff

 * Pin is going awesome
 * it is $9 per month for live because we got in early (very affordable)
 * so far $250 auto transferred to bank and another $200 pending
 * auto transfer about every 7 days
 * "recurring payments" not yet sorted
 * Brendan meeting with Rodney and Sam this month to reconcile infos
 * The Repeal s313 thing might be a vector to get donations
 * make it a petition/donation portal?
 * David has a venue in Newastle for running a TPBAFK screening and maybe others

Finance Report (Money In / Money Out) For the Month of May, 2013

 * Direct Deposits to Bendigo
 * $400 in donations.
 * $20 in membship fees.
 * $0.14 interest.
 * Paypal
 * Uncategorised Income in donations and membership dues: $415
 * Expenses
 * $23.55 for servers.
 * $14.16 in Paypal fees.
 * Current Status of War Chest is ~ $19,300, ceteris paribus, the election campaign fund will be around 4000, after candidate costs, if no candidate contributions are made. Recommend we retain a portion of at least $1,500 for ongoing administrative costs.

Membership report

 * 10 new members
 * 1 resignation
 * New member Nihilism is a legal student
 * Brendan has a new welcome/action webpage thing:
 * http://boo.brendan.so/decisions/
 * Does not care how/where this is deployed, it just needs to exist
 * can throw it at rundll to integrate into the contribute page
 * will eventually be theming it PPAU style

NC venue in canberra

 * Glenn has contacted several venues
 * the best option appears to be the canberra club
 * http://www.canberraclub.com.au/Functions/Gowrie-Boardroom.aspx
 * $650 for the weekend
 * May be more a club in the sense of a gentlemans club rather than a beer and pokies type
 * we would be the only people there
 * they promised "internet"
 * if larger room is needed:
 * http://www.canberraclub.com.au/Functions/Brindabella-Room.aspx - is $850 for the weekend
 * aim for smaller room, but go bigger if there is a flood of interest
 * Need find out:
 * 1. get photos to see layout of powerpoints, walls etc
 * 2. get definite assurances in regard to internet
 * "The internet connection we offer is very reliable and will suit your needs for that day." - Will still need to test it.
 * 3. test Telstra NextG reception if possible
 * We can access the rooms from 8:30am, and have until 6:30pm
 * Also: http://www.canberraclub.com.au/Functions/Molonglo-Room.aspx
 * Looks good, but more expensive and likely too big for needs
 * it is the building where we have our ACT meetups, middle of the city, heaps of free parking on the weekend less than 500m away
 * more info before final approval
 * specifically pics of smaller room, only go bigger if attendee numbers dictate
 * can do final approval over email upon receipt of pics etc
 * Glenn has already emailed the functions organiser requesting photos


 * Note: Getting close to 30 day deadline to meeting must be announced by Friday at latest (otherwise it will need to be pushed back)

Polly

 * A new website was put up:
 * http://polly-project.org
 * Andrew and Brendan had a meeting with the Dutch on mumble on Saturday
 * The three Dutch folks involved have a clue and have put a lot of thought into this too
 * It's progressing and the Dutch are willing to throw programmers at it.
 * There were initially disagreements about the reputation system we have planned, but Andrew made a convincing argument

Election process
(Note this items was missed, meeting was closed then quickly reconvened so as to discuss this item as planned)
 * We need someone that isn't Brendan to run the election process for congress this year
 * Also need a proper process for signing off on the html ballot etc. Such as "the election committee must vote to approve a ballot for going to vote"; so we dont have people whinging about randomisation etc
 * Ideal situation would be a team of about three trusted long term member folks not involved in the elections themselves
 * IT guy, programmery guy, and a third wheel
 * Someone technically competent and not competing.
 * Basically IT Officer will just need to log in and run a script a couple of times start it, then once at the end to end it.
 * Brendan will still end up designing the ballots but team will sign it off and run it all and then dump the data
 * Brendan will write ToR that says these things and defines their responsibilities
 * Eventually vote hashing should be implemented

Policy submissions

 * See motion to have a 3 day cut off.
 * Policy motions are too complex and time consuming to be brought up on the day without time to look at them prior
 * There maybe room for submissions that just miss cut off to be considered.

Motions
Motion: Approve last meeting minutes http://pirateparty.org.au/wiki/Minutes/National_Council/2013-05-08
 * 5 ayes.
 * Motion passes.

Motion: disallow policy proposals 3 days before the Congress, and add to the standing orders that policy submissions are not allowed to be submitted on the floor.
 * 5 ayes.
 * Motion passes.

Motion: Close meeting
 * 5 ayes.
 * Motion passes.

Action Items

 * Brendan will write ToR for Internal Elections Committee/Working Group