Minutes/National Council/2013-10-09

Agenda

 * Ratify minutes from last meeting
 * http://pirateparty.org.au/wiki/Minutes/National_Council/2013-09-25
 * Action items from last meeting recap
 * Expense claim (Brendan)
 * Servers should be paid for by the Party (Brendan)
 * Banking situation (Brendan)
 * Branch formalisation process (Brendan)
 * WA Coordinator role (Frew)
 * Review by-laws (Brendan)
 * Mailchimp subscription (Daniel)

Start time: 20:12 09/10/13 AEDT

Finish time: 21:52 09/10/13 AEDT

National Council

 * Simon Frew
 * Daniel Judge
 * Brendan Molloy
 * Mozart Olbrycht-Palmer
 * Ben McGinnes
 * Glen Takkenberg
 * Mark Gibbons
 * Melanie Thomas

Ratify minutes from last meeting

 * http://pirateparty.org.au/wiki/Minutes/National_Council/2013-09-25
 * see motions

Action items from last meeting recap

 * MarkG to Spreadsheet the varying state electoral info:
 * https://docs.google.com/spreadsheet/ccc?key=0AummaT8e9iLedDhqSjAzS1JvQnFEaWktMGYxT2tkVEE#gid=0


 * ITWG to look into setting up the reddit instance
 * Brendan/Mozart to work towards draft constitutions for state branches
 * MarkG to gather together info needed for state forms
 * MarkG to Speak to Wendy to write a ToR for procurement team
 * Have not yet had a chance to catch up with Wendy but will do so imminently
 * MarkG to look into writing ToR for Design team
 * http://pad.pirateparty.org.au/p/DesignTeamToR
 * Brendan notes that this should be revised to be not committee terminology but team, so with less bureaucracy etc
 * Note: Design team ToR was adjusted during/near end of NC Meeting and voted upon
 * See motions

Expense claim

 * TPP FOI Pozible expense claim
 * relevant invoices etc in email
 * See motions

Servers should be paid for by the Party

 * Brendan had been paying for various servers.
 * some shut down/consolidated etc
 * Proposes ITWG maintain, open, close, vary servers as needed and do so within the $40 per month budget.
 * Gives freedom to not nag NC for approval over every administrative change etc
 * $40 will be opeak costs, not an every month cost.
 * See motions

Banking situation

 * Brendan notes that banking paperwork and signatories need to be addressed and changed.
 * must be 4 inclusing dep treasurer and treasurer. (With other 2 presumably being Secretary and President)
 * proposes: Frew, DanielJ, MarkG, Hasimir
 * Hasimir to investigate an alternative to Bendigo:
 * branches in good spots (handy to Wollongong ideal)
 * online banking must have multi-signatory transfers
 * online banking must have two factor auth
 * reasonably priced if not free
 * make a table of the banks of relevance
 * See motions.

Branch formalisation process

 * Step by step process outlined by Brendan
 * 1) decide we want state branches everywhere - done
 * 2) create a terms of reference template for starting state branch creation working groups - that is what we're really up to
 * 3) Drafts of state constitutions - begun
 * 4) actually forming the legal branch - not yet, requires above
 * 5) with bureaucracy out of the way, branches will be done
 * Process as explained by Brendan generally supported, needs to be put into a readable state/action plan in the wiki (by DanielJ, this will provide more detail than in these minutes)
 * Before being finalised and registered, Branches will exist in spirit as Working Groups with pressteams, own PRs etc but with NC oversight.
 * Big implications for Programming Work Group due to large changes needed to the join form and associated UI's etc.
 * A priority but not to be rushed. Will not make next NSW electon for example. Take time to do it right.
 * Whole system is fraught with localised issues like:
 * No criminal records allowed in QLD
 * no non eligible elector donations in NSW
 * this stuff will need bylaws etc (see Mozart, MarkG action item)
 * also need ToR for the state branch formation working groups (see action items)

WA Coordinator role

 * Fletcher has volunteered to run WA branch and has some good ideas, already doing work.
 * See motions
 * Fletcher accepts the appointment

Review by-laws

 * Brendan will motion that By-law 2012-01 - Quorum is revoked
 * reasoning is that this by-law is now redundant
 * See Motions
 * Brendan also notes that we need to decide if we're allowing the sunset clause to kick in for By-law 2013-02 - Preselection
 * This requires a vote to keep it alive if we want.
 * A useful by-law and served its purpose well, so general agreement that it would be best to retain it and therefore remove sunset clause.
 * See Motions

Mailchimp

 * With election over, can downgrade from paid to free.
 * CC only for paid, so need to look into party CC.

Motions

 * MOTION: Accept Minutes for the meeting dated 2013-09-25
 * Put by: Frew
 * Ayes: 6 (taco, Frew, Brendan, DanielJ, Mel, MarkG); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Approve expense claim for Brendan for $1095.80 for TPP FOI campaign.
 * Put by: Brendan
 * Ayes: 7 (Brendan, Frew, Mel, DanielJ, Mozart, taco, DavidCampbell); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Allow up to $40 per month to be used for paying for necessary servers by ITWG.
 * Put by: Brendan
 * Ayes: 6 (Hasimir, Brendan, Frew, taco, DanielJ, Mel); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: The signatories for the Bendigo Bank accounts and any future bank accounts that may be opened will be Simon Frew, Daniel Judge, Ben McGinnes and Mark Gibbons.
 * Put by: Brendan
 * Ayes: 8 (taco, MarkG, Brendan, Frew, Hasimir, DanielJ, DavidCampbell, Mel); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Appoint Fletcher Boyd as WA Coordinator.
 * Put by: Brendan
 * Ayes: 9 (Brendan, Hasimir, taco, Mozart, MarkG, DavidCampbell, Frew, DanielJ, Mel); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Revoke "By-law 2012-01 - Quorum" as it is now redundant.
 * Put by: Brendan
 * Ayes: 9 (Brendan, Frew, DanielJ, MarkG, DavidCampbell, taco, Mel, Hasimir, Mozart); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Remove section "Miscellaneous" from "By-law 2013-02 - Preselection".
 * Put by: Brendan
 * Ayes: 9 (taco, Brendan, Mozart, DanielJ, Frew, Mel, MarkG, Hasimir, DavidCampbell); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Accept the Design Team ToR as written.
 * Put by: Brendan
 * Ayes: 6 (Frew, Brendan, DanielJ, Mozart, Mel, DavidCampbell); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Now we can end the meeting. End it?
 * Put by: Brendan
 * Ayes: 9 (Brendan, Frew, Mozart, Hasimir, DanielJ, DavidCampbell, Mel, MarkG, taco); Nays: 0 ; Abstains: 0
 * Motion carries.

Action Items

 * Ben to invesigate bank options (including credit card options for Party account)
 * DanielJ to wikify the branch creation process into a resolution of some kind to be worked on over the next couple of weeks. Link everyone via email.
 * MarkG and Mozart to prepare the skeleton of membership bylaw that covers each statefor state specific requirements
 * Brendan to code join form to meet state requirements: programming work is dependant on the bylaw being completed.
 * Brendan will guide the Fletcher in writing ToR for the state branch formation working groups, as per the requirements (Mel to assist)