Minutes/National Council/2014-07-31

Agenda

 * Previous meeting's minutes
 * http://pirateparty.org.au/wiki/Minutes/National_Council/2014-07-17
 * Handover related business
 * Byline/Party address update (DanielJ)
 * Registered Officer
 * ACT Co-ord (DanielJ)
 * Confirmation of urgent reimbursement motion (Mozart)
 * Information transfer where relevant
 * Congress related business
 * Payments
 * Reimbursements
 * Working groups and other actions
 * Coordinator meetings and mailing lists for cooperation of effort
 * Processes (Brendan)
 * General business

Attendance

 * Brendan Molloy
 * Ben McGinnes
 * Simon Frew
 * Daniel Judge
 * Fletcher Boyd
 * Andrew Downing (PDC)
 * Michael Keating
 * David Crafti (Vic)
 * Mozart Olbrycht-Palmer
 * Mark Gibbons (late with apology)

Apologies

 * Rebecca Howard (socmed)
 * Melanie Thomas
 * Mark Gibbons (will be late)

Previous Meetings Minutes

 * http://pirateparty.org.au/wiki/Minutes/National_Council/2014-07-17
 * See Motions

Handover related business

 * Confirm that new Party Address will be David Campbells
 * Necessary for reasons of being in NSW anyway (Association registration)
 * will need send an "Update of non-parliamentary party details" form to the AEC to change
 * see action items
 * ITWG to update it on web etc
 * Registered Officer changeover was started via email a few days ago
 * Brendan will bring the form to the NSW meet this weekend to get the three names necessary for the changeover
 * Confirm that Glen has indeed left the ACT coordinator role and it is currently vacant
 * some potential new replacements to be pursued
 * Most AEC things are now able to be done electronically, so physical location less of a requirement

Confirmation of urgent reimbursement motion

 * Urgent motion as voted on over email prior to meeting
 * To Cover the $165 entry fee for Mozart Olbrycht-Palmer to go to the Human Rights Conference.
 * See motions
 * Ben will start the process tonight

Information transfer where relevant

 * Registered officer stuff has been managed
 * Mozart will still be around and contactable if need be
 * People have been put on the right email lists etc
 * See Constitution for any further details

Payments

 * Final invoice for the venue was paid
 * AV equipment, PA etc paid
 * Only outstanding items are network items
 * DanielJ will need reimbursment for vodaphone sim
 * Awaiting deduction from Credit Card before claiming
 * Unclear on Keatings items
 * Discuss these items at next meeting

Working groups and other actions

 * Brendan has been speaking witgh Fletcher over past few days on these items
 * Arising from congress
 * Eg:Congress Review Committee, Party Constitution Review Working Group, International Relations Working Group, Corporate Stalking Policy etc
 * Fletcher to put the ToRs in a pad and email them around and we'll vote on them next NC meeting and amend as necessary
 * PPI ultimatum and delivery of it will be for the International Relations Work Group
 * Brendan also discussed with AndrewD amending the ToR for the PDC to include an Inquiries Officer
 * that way PDO could manage policy process, and IO could manage inquiries people and groups

Coordinator meetings and mailing lists for cooperation of effort

 * use #ppau-coords
 * Set up a coordinators@ email
 * coords etc able (encouraged) to attend and talk at NC meeting
 * Reminders for new people:
 * http://pirateparty.org.au/wiki/Charter_of_Responsibilities
 * http://pirateparty.org.au/wiki/National_Council_Resolutions#Resolution_2013-4
 * http://pirateparty.org.au/wiki/National_Council_Resolutions#Resolution_2013-3
 * http://pirateparty.org.au/wiki/National_Council_Resolutions#Resolution_2013-2

Processes

 * the Secretary (and Deputy) formalise our processes as party standards to be followed as necessary
 * they would be fluid documents of requirements that can be amended by the NC or general meeting upon recommendation
 * for instance, bank change over stuff
 * Stuff we need formal processes documented for:
 * Handover
 * Congress setup
 * Banking
 * Payments perhaps also
 * Minuting standards
 * so new working groups have a reference document that they can look at
 * quick rundown: they're meant to be simple checklists to follow when completing a boring admin task
 * Less chance of making mistakes/oversights


 * Note other conventions, such as Bank Signatories
 * eg: traditionally it's President, Secretary, Tresurer, Deputy Tresurer


 * We had agreed to monthly reports on bank account status
 * What would be ideal is that monthly we send a report to the announcement mailing list
 * containing those bank details and
 * links to the minutes of any meeting that occurred that month
 * and any groups that need members
 * we used to do this in a more adhoc way, but I'd like it standardised and consistently followed.
 * it would be the responsibility of the secretariat, unless they delegate it off.
 * some concern on perception of spamming people
 * perhaps let the NC try a new push-based communicatoin mechanism and see how it goes.


 * Brendan proposes we change fortnightly general meetings to monthly
 * since the introduction of the discussion forum, the fortnightly general meeting is almost pointless.
 * monthly meeting may be set up in way to give members a clear power to vote on issues
 * like a mini-Congress each month


 * All policy proposals must have a supporting section discussing how the policy maps to our principles
 * this issue comprises along the lines of 99% of the questions we've been getting
 * AndrewD to put this on PDC to do list


 * membership auditing
 * a process needs to be introduced and followed
 * primarily checking for duplicates and validity
 * Brendan aims to have the join form completed by the end of August (coincides with processes)
 * Brendan and DanielJ to work on process


 * Congress (online participations)
 * Brendan and DanielJ to also an FAQ that needs to be written


 * We need to have a page on the website that lists the National Council with photos and a bio.
 * Keating to look into organising this


 * Also need to improve the Contact page
 * see action items


 * A public to-do list
 * so in an NC meeting, if we notice something, but don't want to action it we 'todo list' it.

General Business

 * Mozart has modified wiki of all the policies to incorporate the changes.
 * needs to be verified at next NC meeting
 * Brendan also needs to update constitution
 * see action items


 * Joe has now recieved all the goods and items for the pozible rewards mailouts
 * Need to be liaised with to work out couriering/sending options
 * See action items
 * We may need to advance funds to cover it and recoup unspent monies


 * AndrewD: I have in mind that I'd like to keep party policies from rotting on the wiki too much. I'd like to give one policy per month a bit of a refresh with the members. This could be on Discourse and/or have a mention in the monthly email you have been touting.
 * could do both


 * PPAU's PPI issues was mention in US Pirate Party Pirate National Committee meeting
 * along lines of Brendan planning to start a competitor to PPI
 * a dutch member appears and make statements miscontruing PPAU's intent
 * Brendan forwarded him a respons which clearly clarifies our position (will send on to NC)
 * New Workgroup needs to make clear:
 * PPAU wants this change and it is not a personal vendetta from Brendan
 * Have no interest in fighting a failed bureaucracy out of vendetta. That's just a waste of energy and time


 * Facebook policy director emailed Brendan
 * Guy Rundle wrote a piece about the human rights conf next week and he said Facebook gets to ramble on online harassment, but doesn't have someone like us to respond to them
 * FB person interpreted this as us having a contrary opinion on the issue of online harassment to them
 * Brendan linked to our child protection submission
 * Basically Guy Rundle asked why there wasn't an opposing view.
 * Facebook misread the article to think we opposed them.
 * Brendan pointed out we generally don't throw our opinion on the pile of discourse if it's all said and done and focus on areas lacking a voice
 * pointed out our members generally find their recent experimentation to be unethical and we don't like their culture relating to privacy and censorship.
 * and happy to meet up and discuss these things. (and report to party what was discussed)


 * Brendan and Mozart will be at the human rights conference next week

Motions

 * MOTION: accept the minutes of 2014-07-17
 * Put By Brendan
 * Ayes: 6 (Brendan, DanielJ, Mozart, Frew, Ben, David)
 * Motion Carries


 * MOTION: Cover the $165 entry fee for Mozart Olbrycht-Palmer to go to the Human Rights Conference.
 * Put by Brendan
 * Ayes: 6 (Brendan, Mark, Daniel, David, Simon, Melanie)
 * Motion carries
 * Note: This was an urgent motion passed via email and is included in the minutes as per By-law 2014-01 - Urgent Motions.


 * Motion: Close the meeting
 * Put by Brendan
 * Ayes: 6 (Brendan, DanielJ, Ben, David, Frew, MarkG)
 * Motion carries

Action Items

 * Brendan to email DanielJ davids address
 * DanielJ to fill in AEC forms to update address
 * Brendan to supply DanielJ with new server details for member db
 * DanielJ to cancel Vodaphone SIM
 * revisit networking reimbursements next meeting
 * Fletcher to look at ToRs for working groups etc arising from congress
 * Ben to prepare for bank signatory changeover discussion at next meeting
 * Ben to email DanielJ and Brendan bank account details
 * Brendan and DanielJ to work on processes
 * Brendan to finalise constitution updates
 * Mozart to write a proposal for content of Contact page
 * The relevant knowlegable person is to contact Joe about couriers