Minutes/National Council/2013-08-14

Agenda

 * Ratify minutes from last meeting
 * http://pirateparty.org.au/wiki/Minutes/National_Council/2013-07-31
 * Action Items from last meeting
 * Election Volunteers (Mel)
 * Member Database Dump of suburbs (Dave)
 * Preferences (Brendan ?)
 * Election Flyer Funding (Frew)
 * Funding in general
 * Email Lists (DanielJ)
 * Ludlam Endorsement (Brendan)
 * Add ArikB to Election Committee
 * Twitter guidelines (Mel)
 * Guidelines for Member Activities (Frew)(covered in acton items)
 * Other business

Start time: 20:01 AEST 14/08/13

Finish time: 21:23 AEST 14/08/13

Attendance

 * Brendan Molloy
 * Mozart Olbrycht-Palmer
 * Simon Frew
 * Glen Takkenberg
 * Daniel Judge
 * Mark Gibbons
 * Ben McGinnes
 * Melanie Thomas
 * David Campbell

Previous meeting minutes

 * http://pirateparty.org.au/wiki/Minutes/National_Council/2013-07-31
 * See motions

Election Volunteers

 * No one in Tas
 * A bit of contact lag from the first signups
 * In future, relevant state co-ords should contact and wrangle
 * Mel's has notes/names
 * Most in NSW
 * Sunny has list and shall co-ord
 * Some Vic ones to confirm details
 * Note that lists of names etc should be done on email, not irc etc (privacy etc)

Action Items

 * Recent invoice to be paid by current signatories
 * Not yet done, David Campbell to put through that payment and notify NC when done
 * Mel to propose twitter guidelines and present at next NC meeting (or can fast track via email if need be)
 * See "Twitter" item below
 * Guidelines for Member Activities
 * Not as yet, election stuff having taken over
 * Formal guidelines doc may need to wait til after election

Member Database Dump of suburbs

 * Basically a suburb counter
 * eg "SuburbTown: 42, Postcode: 1234" or something to that effect
 * Easy to do
 * Brendan will add it to his 'to do' list

Preferences

 * They're happening and people are voting
 * 150+ responses to deal ballot
 * Voting still open, but all going smoothly

Ludlam Endorsement

 * Need to reaffirm eelction Committee motion from last night, it's not clear which committee has the power
 * As we are not running in WA, proposal to endorse Scott Ludlam from the Greens.
 * See Motions

Add ArikB to Election Committee

 * Is now a citizen and member
 * See Motions

Funding in General

 * Motion that for the election, we just need the treasurer and dep tres to agree to funding arrangements via email to the national council list
 * everything is too time critical in election period for slowness
 * See Motions

Election Flyers

 * Looking at 10k of the blue colour DL flyers
 * previous cost was approx $350
 * A rough quote suggests $550/20,000. The quote implies delivery is included.
 * 10k could be too many for Tas
 * Full costs, numbers, distribution and options to be looked at/dicussed in more detail over email
 * These flyers are largely generic so if we get too many they are reusable after election anyway
 * Individuals can also self print (but need "printed by" updated), David has been doing so & letterboxing in his area.
 * Aim for 500 per person handing out on election day, may vary.

Twitter

 * Last weeks action item: "Mel to propose twitter guidelines and present at next NC meeting (or can fast track via email if need be)"
 * Proposals were made over email
 * Guidlelines will be presented at next NC
 * No problems on official twitter account lately anyway
 * Frew, Brendan, Mel and Roderick working it hard, been doing well. (Rod doing lots and scheduling too)
 * Number followers has jumped recently
 * Some good interactions
 * Will start retweeting appropriate related stuff from other members too

Email lists

 * Brendan to get Daniel the email member list for teh Election list for Thomas
 * Election announcement list to be handled by Thomas sending desired communication to NC and NC sending on to the list
 * Note, Daniel to get PGP key sorted out for safe encryption of email
 * Side Note, All NC members to sort out PGP, Ben can assist if need be.
 * Need to sort out the 'subscribe everyone' aspect from last meeting
 * DanielJ will pad an announcement/explanation, discuss over email
 * Need to use to hit up for volunteers

Volunteers

 * When we hit them up next we farm responses out to state co-ords based on their location
 * Joe and Geoff to help Ben with that in Vic
 * See motions

More Preferences

 * Decide over email whether to talk to any other parties and make any offers (eg ALP etc)

Motions
Motion: Accept last meetings minutes as displayed on the Wiki
 * 7 ayes
 * Motion Carried

Motion: Endorse Scott Ludlam in WA.
 * 8 Ayes
 * Motion Carried

Motion: Add Arik Baratz to the Election Committee
 * 7 ayes
 * Motion Carried

Motion: Payment requests can be fulfilled via email with the support of the Treasurer and Dep Tres, until the end of the election.
 * 8 Ayes
 * Motion Carried

Motion: to farm out volunteers to state coordinators
 * 8 Ayes
 * Motion Carried

Motion: to close the meeting
 * 7 Ayes
 * Motion Carried

Action Items

 * Mel to present twitter guidelines at next NC
 * NC to get PGP sorted if not already done
 * Daniel especially so as to source emails for list
 * Brendan to get suburb/postcode report to David
 * Sort out flyers etc over email