Minutes/National Council/2016-08-11

Agenda

 * Previous meeting's minutes
 * https://pirateparty.org.au/wiki/Minutes/National_Council/2016-07-20
 * Handover
 * NC Bios (Fletcher
 * Account checkup (Fletcher)
 * Bank signatories (Mark)
 * PO Box (Daniel/Fletcher)
 * PirateIRC (Fletcher)
 * Discourse (Fletcher)
 * Discourse "official hats"
 * Character counts
 * Brendan
 * MemberDB update
 * NC meeting schedule (Fletcher)
 * Poll has been emailed
 * Group applications
 * Fletcher - IEWG
 * Ben - PDC
 * David - Design Team
 * Miles - Socmed Team
 * Kris - PDC
 * DanielJ - socmed, design and press teams
 * IT Audit (Fletcher)
 * Project management / Taiga (Fletcher)
 * PAX panel (SimonG)
 * https://discuss.pirateparty.org.au/t/panel-for-pax-aus-2016/776
 * Merch supply and other bits and peices (DanielJ)
 * Image approval (twisty)
 * Convert various Wiki pages to static website pages (Mozart)
 * General Business

Start: 20:30 AEST End:  AEST

Attendance

 * Ben McGinnes (outgoing)
 * Fletcher Boyd
 * Peter Fulton
 * Simon Frew
 * Daniel Judge (outgoing)
 * Andrew Downing
 * Tom Randle
 * Emily Sievers
 * Mark Gibbons

Minutes

 * MOTION: The National Council thanks Brendan for all the work he's put in to bring the party to where it is today and we wish him the best of luck in his future endeavours
 * Put by: Fletcher Boyd
 * Ayes: 8 (Ben McGinnes, Fletcher Boyd, Peter Fulton, Simon Frew, Daniel Judge, Andrew Downing, Thomas Randle, Emily Sievers, Mark Gibbons); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Appoint Fletcher Boyd to the Internal Elections Working Group
 * Put by: Fletcher Boyd
 * Ayes: 5 (Thomas Randle, Andrew Downing, Peter Fulton, Emily Sievers, Simon Frew); Nays: 0 ; Abstains: 1 (Fletcher Boyd)
 * Motion carries.


 * MOTION: Appoint Daniel Judge to the Internal Elections Working Group
 * Put by: Fletcher Boyd
 * Ayes: 6 (Fletcher Boyd, Peter Fulton, Simon Frew, Thomas Randle, Emily Sievers, Mark Gibbons); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Appoint Ben to the Policy Development Committee
 * Put by: Fletcher Boyd
 * Ayes: 7 (Fletcher Boyd, Simon Frew, Mark Gibbons, Peter Fulton, Thomas Randle, Andrew Downing, Emily Sievers); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Appoint David Read to the Design Team
 * Put by: Fletcher Boyd
 * Ayes: 6 (Fletcher Boyd, Andrew Downing, Thomas Randle, Peter Fulton, Emily Sievers, Mark Gibbons); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Appoint Miles Whittaker to the Social Media Team
 * Put by: Fletcher Boyd
 * Ayes: 6 (Simon Frew, Fletcher Boyd, Mark Gibbons, Andrew Downing, Peter Fulton, Thomas Randle); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Appoint Kris to the Policy Development Committee
 * Put by: Fletcher Boyd
 * Ayes: 6 (Simon Frew, Thomas Randle, Mark Gibbons, Fletcher Boyd, Emily Sievers, Andrew Downing); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Appoint Daniel Judge to the Social Media Team, the Design Team and the Press Team
 * Put by: Fletcher Boyd
 * Ayes: 6 (Thomas Randle, Emily Sievers, Fletcher Boyd, Simon Frew, Peter Fulton, Mark Gibbons, Andrew Downing); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Direct the Secretariat to coordinate with the IT Team on an internal audit of all party servers and services
 * Put by: Fletcher Boyd
 * Ayes: 4 (Peter Fulton, Mark Gibbons, Simon Frew, Andrew Downing); Nays: 0 ; Abstains: 2 (Fletcher Boyd, Thomas Randle)
 * Motion carries.


 * MOTION: Appoint Daniel Judge as Quartermaster for merchandise
 * Put by: Fletcher Boyd
 * Ayes: 6 (Fletcher Boyd, Peter Fulton, Emily Sievers, Andrew Downing, Thomas Randle, Mark Gibbons); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Close Meeting
 * Put by: Simon Frew
 * Ayes: 6 (Fletcher Boyd, Simon Frew, Thomas Randle, Peter Fulton, Andrew Downing, Emily Sievers); Nays: 0 ; Abstains: 0
 * Motion carries.

Previous meeting's minutes

 * Delayed to allow for quorum (restricted to those that attended)

NC Bios

 * Bios required for new councillors and updates requested for the following:
 * Frew - "has served on the National Council for the last five years." should be updated to six
 * Mark - "Mark has served as Deputy Treasurer since 2013." should be updated to include role as treasurer for 15-16.
 * Tom - Goals section lists councillor and needs to be updated

Account checkup

 * Councillors to check their permissions/titles on IRC/DIscourse for accuracy

Bank signatories

 * Signatories are meant to be Treasurer, Deputy Treasurer, Secretary, and President.
 * Any transfer requires 2 people to sign off on it within the online banking, and any external transfer uses a key code generator thing.
 * Mark will start the changeover process

PO Box

 * PO box will remain at current location with Frew checking

PirateIRC

 * Does another councillor want to be set up for IRC administration
 * Emily volunteered

Official hats

 * Councillors to mark their posts with the staff colour when responding in an official capacity

Character counts

 * 20 character requirement for discourse posts dropped

Brendan Molloy's resignation

 * Brendan has resigned
 * System handover has been occurring for several months
 * See motions

MemberDB update

 * Brendan doesn't have time to finish due to work
 * Forks of the official repo exist on his github
 * Brendan intends to build on the project later in the year but will not be dedicating time to the current project
 * Tim and Tom to look over the branches and report back to the NC

NC meeting schedule

 * Results of internal poll indicate Wednesday
 * Next NC meeting scheduled for Wed 24th as opposed to 17th to not conflict with Fletchers schedule

IEWG

 * With Brendan leaving we need someone to run internal elections that's also up to date on internal NC discussions.
 * Fletcher nominates Daniel and himself
 * See motions

PDC - Ben McGinnes

 * see motions

Design - David Read

 * see motions

Socmed - Miles W

 * see motions

Daniel Judge

 * Has applied for Social Media, Design and Press
 * No objections to combining as a single motion
 * see motions

IT Audit

 * Time to check access for every service/server operated by the party
 * Disruption will be minimal
 * see motions

Project management

 * Fletcher: "As I'm sure some of you have noticed occasionally some things fall through the cracks. The next item (PAX panel) is a good example. I would like to explore project management software, specifically Taiga ( https://taiga.io/ ) to help solve the problem."
 * Opinions sought from councillors before diverting time to exploring
 * No objections, secretariat will explore

PAX panel
Times in AWST [20:08:27] �@Frew� : ** https://discuss.pirateparty.org.au/t/panel-for-pax-aus-2016/776 [20:09:07] @Fletcher �: SimonG isn't here but the thread speaks for itself [20:09:11] �@Frew� : Did you chase it up Fletcher? [20:09:38] @Fletcher : I haven't been able to get in contact with anyone [20:10:00] @Frew� : I can speak if that works for everyone, will need someone to put me up in Melbourne, or maybe Jade will want to use it as an excuse for a holiday [20:10:01] miles_w� : oh ahhh [20:10:08] miles_w� : i've got some contacts in the bris in [20:10:09] miles_w� : die scene [20:10:14] miles_w� : indie gamedev scene [20:10:27] miles_w� : i could see who is still around and interested, if we're still looking for speakers [20:10:37] @Fletcher �: I believe Shlee might also be able to provide some input? [20:11:29] @�Rundll� : Shlee may need to be voiced [20:11:40] @Fletcher : nah, there's no mute [20:11:47] �@Rundll� : kk [20:12:26] @Fletcher : Before discussing panels etc though there is something I'd like to bring up [20:13:33] @Emily� : I'm in Brisbane. [20:14:07] Ben� : miles_w, you do? so do I, I wonder ... [20:14:09] @Emily� : I'm happy to be a speaker but I'd want to call in helpers [20:14:35] miles_w� : i havent been to anything for a couple of years ben but i used to go to a few of the meetup groups [20:14:36] @CAPT-Irrelevant� : You could get help from Keating :p [20:14:39] @Frew� : no worries we can use pirate pad to get the text sorted etc [20:15:22] Ben� : miles_w, an old friend moved up there years ago and started an indie game company called defiant, they made hand of fate [20:15:25] @Fletcher : I don't think I'm the right person to head this up for a couple of reasons. Mainly I'm not going to be there and I believe that my performance may come into question due to the potential that I may not be perceived to be acting impartialy [20:15:43] miles_w� : yeah [20:15:47] miles_w� : i met morgan jaffit a w [20:15:47] miles_w� : hile ba [20:15:48] miles_w� : ck [20:15:52] Ben� : :D [20:15:56] miles_w� : and a [20:15:59] miles_w� : couple of other defiant guys [20:16:00] @CAPT-Irrelevant� : Fletcher: We could get Simon, being he suggested it? [20:16:06] @Fletcher : (I stopped reading the chat while trying to word that, glad that others have stepped up :) ) [20:16:31] miles_w� : ben if you know morgan it might be better coming from you to ask him [20:17:20] @Fletcher : CAPT-Irrelevant, somewhat difficult since he's not here and we'll need to move fast [20:17:22] Ben� : sure, I'll just have to get up to speed on this pax thing [20:17:42] Ben� : he got really into games, I got really into the first round of the crypto wars [20:18:03] Ben� : and we both spent far too much time in clubs and *ahem* ... [20:19:17] @Frew� : Happy for Ben to do it [20:19:26] @Fletcher : ^ [20:20:00] Ben� : sure, just let me know exactly what I'm inviting him to ;) [20:20:11] �Ben� : otherwise it might turn into a different kind of trip [20:21:34] @Fletcher : I think we're behind the curveball on this one. [20:21:58] miles_w� : we have 4 days left to submit an application for a panel to pax aus [20:22:07] miles_w� : just enough time to get really drunk and write an app overnight [20:22:15] @Fletcher �: haha, fair enough [20:22:26] Ben� : Fletcher, young Morgan and I met around early '95 and have been causing trouble for quite some time [20:22:44] miles_w� : morgan is one of the indie darlings on the aus scene [20:22:48] miles_w� : he's been pretty hot for a while [20:22:54] miles_w� : a real catch if we can get him [20:23:00] @Emily� : Haha [20:24:15] Ben� : heheh I might have to paste these logs for him ... and Kate [20:24:15] @CAPT-Irrelevant� : That's settled I suppose. [20:24:26] miles_w� : he' [20:24:29] miles_w� : is my [20:24:30] miles_w� : hero [20:24:31] +tserong� : huh, i know morgan jaffit [20:24:49] +tserong� : or, at least i met him in the late nineties [20:25:04] miles_w� : i was really disappointed when warco foundered [20:25:18] +tserong� : (which was ... >checks calendar< ... long enough ago that i probably don't actually know him anymore) [20:25:48] @Fletcher �: Ben, can you coordinate on the thread linked above and let people know what's happening? [20:26:23] Ben� : yeah, it looks like something I ought to pay some kind of attention to [20:26:32] @Frew� : nice [20:26:37] Ben� : even with just my publisher hat on :) [20:26:40] @Fletcher : Thanks Ben [20:26:47] miles_w� : someone link the pax pad again [20:26:47] miles_w� : ? [20:27:10] miles_w� : ah [20:27:11] �miles_w� : here we ggo [20:27:13] �miles_w� : https://pad.pirateparty.org.au/p/PAXPanel2016 Note from secretariat: Ben was later appointed as Conference Liason in a CFV (included in later minutes)
 * https://discuss.pirateparty.org.au/t/panel-for-pax-aus-2016/776

Merch supply and other bits and peices

 * Daniel still has shirts, badges and stickers
 * Some Pozible rewards still need to go out
 * Daniel happy to continue as coordinator and will audit stock once rewards have been sent
 * see motions

Image approval

 * David has submitted an image for authorisation via email, included in the meeting for convenience
 * Approved

Convert various Wiki pages to static website pages

 * The wiki is not the best place to display long term documents (Platform/ToR etc)
 * Mozart has volunteered to begin work on conversion and will report back

Motions

 * MOTION: The National Council thanks Brendan for all the work he's put in to bring the party to where it is today and we wish him the best of luck in his future endeavours
 * Put by: Fletcher
 * Ayes: 8 (Ben, Fletcher, CAPT-Irrelevant, Frew, DanielJ, AndrewD, Rundll, Emily, Mark); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Appoint Fletcher to the Internal Elections Working Group
 * Put by: Fletcher
 * Ayes: 5 (Rundll, AndrewD, CAPT-Irrelevant, Emily, Frew); Nays: 0 ; Abstains: 1 (Fletcher)
 * Motion carries.


 * MOTION: Appoint Daniel to the Internal Elections Working Group
 * Put by: Fletcher
 * Ayes: 6 (Fletcher, CAPT-Irrelevant, Frew, Rundll, Emily, MarkG); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Appoint Ben to the Policy Development Committee
 * Put by: Fletcher
 * Ayes: 7 (Fletcher, Frew, MarkG, CAPT-Irrelevant, Rundll, AndrewD, Emily); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Appoint David Read to the Design Team
 * Put by: Fletcher
 * Ayes: 6 (Fletcher, AndrewD, Rundll, CAPT-Irrelevant, Emily, MarkG); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Appoint Miles to the Social Media Team
 * Put by: Fletcher
 * Ayes: 6 (Frew, Fletcher, MarkG, AndrewD, CAPT-Irrelevant, Rundll); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Appoint Kris to the Policy Development Committee
 * Put by: Fletcher
 * Ayes: 6 (Frew, Rundll, MarkG, Fletcher, Emily, AndrewD); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Appoint Daniel to the Social Media Team, the Design Team and the Press Team
 * Put by: Fletcher
 * Ayes: 6 (Rundll, Emily, Fletcher, Frew, CAPT-Irrelevant, MarkG, AndrewD); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Direct the Secretariat to coordinate with the IT Team on an internal audit of all party servers and services
 * Put by: Fletcher
 * Ayes: 4 (CAPT-Irrelevant, MarkG, Frew, AndrewD); Nays: 0 ; Abstains: 2 (Fletcher, Rundll)
 * Motion carries.


 * MOTION: Appoint Daniel Judge as Quartermaster for merchandise
 * Put by: Fletcher
 * Ayes: 6 (Fletcher, CAPT-Irrelevant, Emily, AndrewD, Rundll, MarkG); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Close Meeting
 * Put by: Frew
 * Ayes: 6 (Fletcher, Frew, Rundll, CAPT-Irrelevant, AndrewD, Emily); Nays: 0 ; Abstains: 0
 * Motion carries.

Action Items

 * Updated bios from Andrew, Emily, Frew, Mark, Tom
 * Mark to start the bank account changeover process
 * Fletcher to brief Emily on IRC administration
 * Tim and Tom to investigate progress on MemberDB and report back
 * Secretariat to coordinate with IT on audit
 * Secretariat will explore project management solutions
 * Ben will coordinate PAX application
 * Mozart will begin work on document conversion