Minutes/National Council/2013-01-30

Agenda

 * Approve previous meeting's minutes.
 * https://pirateparty.org.au/wiki/Minutes/National_Council/2013-01-16
 * Recap action items of last meeting (Everyone)
 * Registration (Brendan)
 * Press Team — http://pirateparty.openpad.me/press-team-tor (Mozart)
 * Policy Development Committee ToR Amendments (Brendan)
 * PDC WG for Data Retention (Brendan)
 * Campaigns ToR (Brendan) - http://pirateparty.openpad.me/campaigns-tor
 * Giving Thomas Randle access to enquiries (Mozart)
 * Approval for postcode and suburb columns for Damien, if necessary (Brendan)
 * Coordinators attending meetings (David)
 * Electoral roll (Brendan)
 * Election Date, September 14th
 * March/April meeting update (Mozart, Simon).
 * Communications Update (Brendan)
 * Authorise website update (Brendan)
 * Preselection bylaw (Brendan)
 * Approve business card design
 * Approve social media policy
 * Close meeting

Attendance

 * Brendan Molloy
 * David Campbell
 * Glen Takkenberg
 * Mozart Olbyrcht-Palmer
 * Sam Kearns
 * Simon Frew

Start: 19:59 30/01/2013 AEDT

Finish: 21:31 30/01/2013 AEDT

Recap of previous meeting action items

 * Simon has started looking for suitable venues for the March policy meeting. Results have been emailed to the NC.
 * Sam has drafted an anti-discrimination statement.
 * Brendan has drafted the preselection bylaw and sent out the fortnightly newsletter on Tuesday.
 * Letter to PPI-GA has not yet been written by Simon.
 * Mozart will be meeting with Martin Fredriksson at 12pm February 9th.

Registration

 * nothing to add (See general meeting minutes)

Press Team

 * See http://pirateparty.openpad.me/press-team-tor.
 * Media Relations Committee has stalled.
 * Restructuring it as a small group (see draft ToR) on a provisional basis may be more effective.
 * Webcast may be moved to Campaigns or retained as part of the MRC, depending on Sam's preference.

Policy Development Committee (PDC) ToR Ammendments

 * Changes proposed by Brendan to clarify PDC processes and expectations:
 * Change all bullet points to numbered lists - self explanatory.
 * Amendment to "Summary of Purpose" to add sentence: "The PDC should be the first step a member takes when developing a policy proposal, and members should be encouraged to work with the PDC where possible."
 * Amendment to "The Committee" to include: "Must write and publish documents explaining all committee processes."
 * Amendment to "The PDO (or a nominated stand in)" to include: "Must actively inform the member base of the existence of working groups."
 * Mozart disagrees that the PDC should be the first step; funneling people through it is inappropriate.
 * People with insane policies will be rejected and write their own for presentation at Congress themselves.
 * The PDC can reject policies due to bias.
 * People should be allowed to research and formulate policies independently, i.e., they should also be made aware this option exists as well as the PDC.
 * Proposed solution by Brendan/David - "The Policy Development Committee (PDC) is established in order to research and develop policies that, after a vote is held at a National Congress, may be adopted as federal Party policy. The PDC should be recommended as the first step a member takes when developing a policy proposal, and members should be encouraged to work with the PDC where possible."
 * Proposed solution rejected by Brendan/David for being irrelevant.
 * Mozart's addition to the ToR of explicitly explaining to members that the PDC route is optional is redundant, as: "The Committee (7): Cannot prevent members from developing and proposing policies independently".

PDC Working Group on Data Retention

 * Not strictly a NC issue, but the party platform needs further expansion in this area.
 * As PDC is not currently considering this, it needs to be recommended that they form a WG on this as soon as possible.

Campaigns ToR

 * Campaigns ToR draft is not completed and will be revisited in a fortnight.
 * http://pirateparty.openpad.me/campaigns-tor

Giving Thomas Randle access to enquiries

 * See motion

Approval for postcode and suburb columns for Damien, if necessary

 * Brendan is working with Damien to use membership data and Google Maps to create a heatmap to visualise the location of members.
 * Makes planning local crew meetups easier, targeting areas with higher density of members.
 * Dummy data will be given to Damien for the purposes of testing code.
 * State co-ordinators will be given a list of places that are ideal for meetups, as well as general member statistics.

State co-ordinators attending meetings

 * Improved turnout at yesterdays National meeting.
 * Small surge of members post registration.
 * Need to catalyze activity in WA and Victoria.
 * David will speak to the Victorian co-ordinator tomorrow to see if he is still keen on holding the position, and progressing the formation of the state chapter. Activity in Victoria has stalled.

Electoral roll

 * Glen to request a copy of the electoral roll from the AEC.

Election Date, September 14th

 * September 14th is the date of the elections, as announced by Julia Gillard today.
 * http://www.smh.com.au/opinion/political-news/pm-announces-election-for-september-14-20130130-2dk4u.html

March/April policy meeting update

 * Frew has started looking for venues.
 * Most venues owned by Sydney Council want public liability insurance and are pricey.
 * Clarification: the March/April meeting will not allow constitutional amendments.
 * March 30/31 is the preferred date, avoiding scheduling clashes with the PPI conference and WA elections. 3/24 is also acceptable.

Communications Update

 * See http://pirateparty.openpad.me/comms-direction-statement.
 * Glen has noticed that social media has been overlooked; added on the spot by Brendan.
 * To be sent on the announcements list as a statement.

Authorize website update

 * See staging site for general look and feel.
 * Some remaining technical glitches to be fixed.
 * Working on mobile but some issues with widescreen desktop displays.

Preselection bylaw

 * Deferred to next NC meeting as Rodney is absent.
 * Extraordinary NC meeting to be held next week. Day to be determined via e-mail.

Approve business card design

 * Business card designs to be revisited next NC meeting.

Approve social media policy

 * See motion

Motions

 * Motion: accept the minutes located at https://pirateparty.org.au/wiki/Minutes/National_Council/2013-01-16 as the minutes of the last NC meeting.
 * 6 ayes.
 * Motion passes.


 * Motion: to accept this ToR (http://pirateparty.openpad.me/press-team-tor) as provisional and to revisit next NC meeting.
 * 6 ayes.
 * Motion passes.


 * Motion: Amendment to "Summary of Purpose" to add sentence: "The PDC should be recommended as the first step a member takes when developing a policy proposal, and members should be encouraged to work with the PDC where possible."
 * 6 ayes.
 * Motion passes.


 *  Motion: Change all bullet points to numbered lists.
 * 5 ayes.
 * Motion passes.


 *  Motion: Amendment to "The Committee" to include: Must write and publish documents explaining all committee processes.
 * 5 ayes.
 * Motion passes.


 *  Motion: Amendment to "The PDO (or a nominated stand in)" to include: Must actively inform the member base of the existence of working groups.
 * 5 ayes.
 * Motion passes.


 * Motion: Give Thomas Randle access to enquiries.
 * 5 ayes.
 * Motion passes.


 *  Motion: accept the Communications Direction Statement as worded for announcement on the Party Announcements and Party Discussion list
 * 5 ayes.
 * Motion passes.


 *  Motion: accept new theme for website conditional on IT and PWG being happy with it.
 * 6 ayes.
 * Motion passes.


 *  Motion: accept social media policy as worded
 * 5 ayes.
 * Motion passes.

Action Items

 * NC to inform PDC that they should create a WG on data retention as soon as possible.
 * Glen (Registered Officer) to request a copy of the electoral roll from the AEC.
 * Nick to Create a Creative Services Work Group mailing list within the dada mailing list system