Minutes/National Council/2014-09-18

Agenda

 * Previous meeting's minutes
 * http://pirateparty.org.au/wiki/Minutes/National_Council/2014-09-04
 * Previous Action items
 * Banking (Brendan)
 * Add Geoff Topolski to the Design Team
 * Add Nick Casmirri to the Constitution Review Committee.
 * Add Nick Casmirri to the Press Team
 * Secretary adminstrator access (Fletcher)
 * [CFV] Grant the Secretary and Deputy Secretary administrator access to party IT systems as required.
 * International Relations Team (Frew)
 * Motion to approve PPI Formal Statement
 * Motion to grant Peter Fulton a Pirate Party email address
 * Website updates and content (Brendan)
 * Brendan's schedule (Brendan)
 * Password changes (Fletcher)
 * Switch campaign providers (Joe Miles)
 * https://www.chuffed.org/compare/
 * Switch AusPost provider from online to a local store (Joe Miles)
 * Approve & ratify Congress Minutes (DanielJ)
 * http://pirateparty.org.au/wiki/Pirate_Congress_2014/Minutes
 * Amend minutes of 21Aug14 (DanielJ)
 * http://pirateparty.org.au/wiki/Minutes/National_Council/2014-08-21#PDC_Membership
 * General Business

Start: 20:12 AEST End: 21:09 AEST

Attendance

 * Brendan Molloy
 * Simon Frew
 * Daniel Judge
 * Fletcher Boyd
 * Ben McGinnes
 * Melanie Thomas
 * David Campbell
 * Michael Keating

Apologies

 * Mark Gibbons

Previous Meetings Minutes

 * http://pirateparty.org.au/wiki/Minutes/National_Council/2014-09-04
 * Ensure that full names not IRC Names are recorded in minutes for attendance
 * See Motions

Past Action Items

 * Congress Minutes done
 * Constitution doc updated.
 * Join form is progressing.
 * Will try to have it completed by next week.
 * Brendan has time off uni then so should have time.
 * Fletcher has progressed on document conversion
 * 5EP pad updated with content, needs clean up

Banking

 * Brendan and Mark went to ANZ
 * new transaction account we're getting charges $1.60 per transaction over 5 transactions -- or otherwise we have a $10 per month account fee
 * signatory forms have been doing the rounds at peoples local banks and being signed
 * ANZ misleading initial info re costs, if things dont work out then perhaps look at Bank of Queensland as an alternative

Add Geoff Topolski to the Design Team

 * CandidC on IRC.
 * He sent in a portfolio about 4 weeks ago.
 * Looks good; does AV stuff
 * We forgot to cover this last meeting.
 * See Motions

Add Nick Casmirri to the Constitution Review Committee and to the Press Team

 * ex-Greens member
 * bunch of us met him at least Sydney meet up
 * good past experience in campaigns and press stuff, writes well
 * See motions

International Relations Team

 * Had our first meeting, we discussed the general state of PPI, 5 Eye Patches and starting communications in the Asia Pacific region.

Approve PPI Formal Statement

 * We decided to draft the formal PPI letter as the first priority
 * http://pad.pirateparty.org.au/p/FormalStatementPPI20140914
 * can send it tonight on the pp-leaders list, with the board CC'd.
 * See Motions

Grant Peter Fulton a Pirate Party email address

 * The motion passed at the last congress included PPI setting up regional officers to facilitate communications
 * Peter Fulton volunteered to head up these efforts, and is currently scouting out the various parties to contact.
 * He requested a Pirate Party email address so he would be recognisable as a representative of PPAU when trying to make contact.
 * Frew thinks he needs it.
 * So long as PPI related emails are vetted, this should be fine (Even Brendan has his PPI mails vetted)
 * See Motions

Website updates and content

 * In the next 30 days Brendan would like to see the following on the website:
 * National Council page
 * Committees/Groups/etc page
 * if possible, a nice to use policy reader the first two can easily be done within 14 days.
 * NC Page to include photo and bio
 * also "dampe" on irc is offering assistance with website theme maintenance etc

Brendan's schedule

 * Appearing at a Greens panel in Sydney this Sunday
 * talking about democracy and surveillance and what not
 * On wednesday will be speaking to an FBi radio person for about an hour about copyright issues
 * Will be spending as much of next week as possible bashing through the join form.
 * new programming guy on that is great help also

Password changes

 * Just a reminder that these need to be changed periodically
 * Fletcher to look into this further

Switch campaign providers

 * Joe Miles suggests using https://www.chuffed.org/compare/
 * Brendan will look into it
 * the turnaround of starting a thing seems to be long
 * We do also however have as an end goal is that we self host anyway

Switch AusPost provider from online to a local store

 * Joe Miles also suggesting we allow him to purchase postage supplies locally rather than ordering online and shipping to him
 * Makes sense
 * saves time, probably money and generates good will in the community

Approve & ratify Congress Minutes

 * http://pirateparty.org.au/wiki/Pirate_Congress_2014/Minutes
 * See Motions

Amend Minutes

 * Amend minutes of http://pirateparty.org.au/wiki/Minutes/National_Council/2014-08-21#PDC_Membership
 * Some ambuiguity as to Laura's status of PDC
 * Add word "temporarily" so make clear that it is not a permanent state of affairs
 * See Motions

Expense Claim

 * As previously discussed prior meeting
 * Mostly servers, then busses and trains for the events Brendan has represented us at.
 * Bank statement emailed to NC
 * See Motions

Secretary adminstrator access

 * Being able to perform IT tasks directly, such as updating the calendar and uploading media, would streamline some of the processes within the party. Brendan informs me that this access has historically been granted.
 * Voted over email prior to NC meeting
 * See motions

General Business

 * David Crafti will be organising a Melbourne meeting, probably for October 5th. He'll email about it on the weekend.
 * Ben and DavidCrafty need to meet up at some stage to handover some details (ie Vic Twitter account etc)
 * Keating has posted vodaphone dongle to PO Box

Motions

 * MOTION: Accept minutes of 2014-09-04 as worded.
 * Put by: Brendan
 * Ayes: 6 (Brendan, Frew, Mel, DanielJ, Fletcher, David); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Add Geoff Topolski to the Design Team.
 * Put by: Brendan
 * Ayes: 8 (Keating, Brendan, Fletcher, Ben, DanielJ, Frew, David, Mel); Nays: 0 ; Abstains: 0 [MotionBot]
 * Motion carries.


 * MOTION: Add Nick Casmirri to the Constitutional Review Committee, and the Press Team.
 * Put by: Brendan
 * Ayes: 6 (Mel, Brendan, Frew, DanielJ, Fletcher, David); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Accept the PPI formal statement as worded.
 * Put by: Brendan
 * Ayes: 7 (Keating, Ben, Frew, Brendan, Fletcher, Mel, DanielJ); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Grant Peter Fulton permission to have a PPAU email address for the purposes of the International Relations Team.
 * Put by: Brendan
 * Ayes: 7 (DanielJ, Ben, Brendan, Frew, Fletcher, David, Mel); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Accept the minutes of National Congress 2014 as worded.
 * Put by: Brendan
 * Ayes: 6 (Brendan, Keating, Frew, Ben, DanielJ, David); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Amend minutes of 2014-08-21 to read "Laura temporarily resigned".
 * Put by: Brendan
 * Ayes: 7 (David, Brendan, Frew, DanielJ, Ben, Keating, Mel); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Accept Brendan's expense claim email for a total of $253.90.
 * Put by: Brendan
 * Ayes: 7 (Frew, Ben, DanielJ, David, Fletcher, Keating, Mel); Nays: 0 ; Abstains: 1 (Brendan)
 * Motion carries.


 * MOTION: [CFV] Grant the Secretary and Deputy Secretary administrator access to party IT systems as required.
 * Put by: Fletcher
 * Ayes: 7 (MarkG, Keating, Brendan, David, Frew, DanielJ, Mel); Nays: 0 ; Abstains: 1 (Fletcher)
 * Motion carries.


 * MOTION: Close meeting.
 * Put by: Brendan
 * Ayes: 5 (Mel, Brendan, DanielJ, Keating, Frew); Nays: 0 ; Abstains: 0
 * Motion carries.

Action Items

 * Secretariat to follow up photos and bios for NC Page on website
 * DanielJ to inform now group/team members & have IT add addresses to relevant lists
 * Join form work to continue