Minutes/National Council/2015-09-02

Agenda

 * Previous meeting's minutes
 * https://pirateparty.org.au/wiki/Minutes/National_Council/2015-08-26 (not yet wikified)
 * Canning By-Election
 * Membership Database Tender (Frew)
 * Constitutional Reform Policy Debate and PDC (Frew)
 * General Business

Start: 20:41 AEST

End: 22:37 AEST

National Council

 * Simon Frew
 * Thomas Randle
 * Michael Keating
 * Fletcher Boyd
 * Daniel Judge
 * David Crafti
 * Adien Treleaven
 * Mark Gibbons

Previous meeting's minutes

 * Minutes held over, not yet marked up to wiki.

Canning By-Election

 * This is going okay so far
 * The Pozible campaign is at over $2,000
 * so 2/3 of way there within 1 day
 * thanks largely to a single large donation though
 * http://pozi.be/canning2015
 * Always encourage PPAU members to add to the Pozibles, remembering we arent charging yearly fees atm :D
 * We'll keep pimping it
 * The Mandurah Mail article was great
 * Most NC didnt do the pre-preference order, so Frew, DanielJ poedgirl and Keating got to decide the original order received by members, who are voting now
 * ballots for preferences were sent to WA members, thanks brendan for sorting out the form. ballot closes midday (AWST) tomorrow
 * Note to see what response we get as we need a decent sample size for it to be suitably representative.
 * If not enough, NC/election committee may need to decide
 * People seem happy with the pre-determined order
 * we should codify all this preference deciding process at some stage
 * and maybe set a percentage threshold as well, something to note before the next general election, when we'll need to go thru this process again
 * unless we've missed a by-law somehow, pretty sure the preference voting thing is a convention, not set in stone.
 * Not saying set it in stone as we need to have flexibility on the issue, but the process should be set out for when we do do it
 * Draft HTVs were sent out?
 * only minor changes from the Griffith design, but please look them over as we need to look at getting these printed asap
 * We will call the Election Committee in the next couple of days or so, meet early next week
 * Michelle has provided new image to use for HTV but may need a higher quality for use on corflutes if we go with similar to this design https://i.imgur.com/z9upyYg.png
 * DanielJ having trouble finding the high res files from the WA special election photo shoot.
 * Fletcher will see if he has a copy
 * Last time in WA we used http://www.mediapoint.com.au/  for corflutes and   discountprinting.com.au for HTVs
 * mediapoint were by far, the cheapest for corflutes
 * details for the print medium and pricing from griffith are in the pad here http://pad.pirateparty.org.au/p/canning2015
 * AEC asking about payment details from dcrafti for if we are entitled to funding after the election
 * (ie if we get the 4%)
 * It is unlikely to come up, so either just send them our bank details on the donate page or leave it as the default cheque method
 * dcrafti estimates we'd get around $5k if we got the 4% threshold.
 * Frew will post about election committee in the next couple of days in discuss, and call a meeting for monday or tuesday next week
 * This needs to go out: http://pad.pirateparty.org.au/p/canning2015-pozible-membermail
 * once preference ballot comes in tomorrow, adam will update the HTVs with the ballot order
 * we'll deal with any issues as they arise over email (ie with the preference votes etc as needed)

Membership Database Tender

 * Brendan has withdrawn his offer to help with assessing the member DB tenders due to his stress levels
 * The next step is to publicise the tender and then start receiving submissions
 * MarkG is unable to make the alliance for progress meeting as I hoped to do, which was the problem to start with
 * we wanted their buy-in
 * If anyone else is able to go, it might be good, even if we don't pitch this concept at that specific meeting
 * could possibly mention it as an idea, but not a proper pitch.
 * How do we put the tender out?
 * probably on our website, with a link in one of the feature boxes
 * and social media pimping?
 * we could just go out to Twitter, or we could put it on a freelancer/freelance type site
 * Tender details: https://gist.github.com/bbqsrc/321624da6ef1e72088f1
 * The tender dates will need to change. Submissions close 31 August and the first phase of development is meant to be done by 15 October.
 * we can discuss that stuff over email (date changes etc)
 * we need to get the tender up on the website ASAP then post it about on social media
 * dcrafti to go over it and suggest date changes via email

Alliance for Progress meeting

 * MarkG cant attend
 * DanielJ will attempt to make it

Constitutional Reform Policy Debate and PDC

 * We decided to open up a broad constitutional debate at the Congress
 * Frew will start a pad when I get a few hours clear of election stuff, write a bit of an intro topic for discuss
 * do a general President mailout and invite people to contribute ideas and get the ball rolling

General Business

 * The waylaid electoral nomination fees found their way back to the correct account
 * We need to delegate more people the power to send out PRs mails etc
 * the process is the PR process
 * emails are just general agreeance of the NC, with 2 people signing off on content, having checked for punctuation etc
 * preferably other than the main writers, but not necessary if it is time important
 * its harder to spot mistakes the longer you work on something
 * The bit that Mozart does with the sending and publishing, is documented on the wiki.
 * http://pirateparty.org.au/wiki/Issuing_Press_Releases
 * Ideally the NC should all have access, personally.
 * it is however a single login.
 * We should all be trusted to follow the approval process etc
 * The chance of abuse doesn't increase or decrease. It just makes it harder to find who is doing it.
 * But think the flexibility is needed as the PR sat there for hours today
 * If need be IT can reset the password if there are problems
 * New password to be set and provided to all NC who are willing and able to send PR mails. (Fletcher to do tonight)
 * Don't store the password. Always log out.


 * Some Canning emails need responses, see pads and emails.
 * MarkG suggestion re answer to Gun laws questions seems best course.

Motions

 * MOTION: Approve NC minutes for 2015-08-19
 * Put by: Frew
 * Ayes: 7 (dcrafti, Adien, Frew, DanielJ, Rundll, Keating, Fletcher)
 * Result: Motion carries.