User:Brendan/PPI Online GA Timeline

By Jan 24

General Assembly Team is created (including Rules of Procedure), and the draft Rules of Procedure for the Online General Assembly are agreed to by the PPI board.

Jan 24

General Assembly announced for 14 March. Call out for statute amendment proposals, motions, modifications to the RoP, and for prospective membership of the General Assembly Team.

Statute amendment proposals and other written motions are to be added to the wiki and a link emailed to the GA Team. A template will be provided to make this as easy as possible, and the GA Team will assist you if you have any issues.

Feb 14

Deadline for acceptable of statute amendment proposals is met. No new proposals may be accepted and editing of proposals is frozen, except for edits that merely fix typographical or grammatical errors or ambiguities. Proposing amendments to these proposals will still be allowed.

At this point, there should be several members of the General Assembly Team prepared to handle delegate registration. The registration period for delegates opens now. A delegate registered as per the proposed Online General Assembly Rules of Procedure.

The General Assembly Team also makes a determination regarding proposals that are in conflict and marks them as necessary (eg, SAP-1 and SAP-2 may become SAP-1A and SAP-1B).

Statute amendment proposals continue to be discussed on their talk pages.

Mar 7

Motions of any kind may no longer be directly edited by the proposer, but amendment proposals are still allowed. The PPI Board is to announce the proposals as per the statutes, with the assistance of the General Assembly Team.

Mar 13

The deadline for registration applications of delegates is today, at 18:00 UTC. The GA Team will then process them as soon as possible.

Mar 14 - 12:00 UTC 

A Mumble meeting is hosted with the Rules of Procedure developed specifically in order to allow the seven day voting period to occur and meeting the requirements of the statutes as they currently stand.

Ideally, accepting the Rules of Procedure, the Agenda and the ballot for the online voting should be all that is required at this meeting, making it very short.

Any potential issues will be discussed and resolved at this meeting, such as formatting of the ballots.

Mar 14 - after meeting ends

The seven day voting period commences. PGP-signed ballots are to be sent to the GA Team and will not be published until after they have been tallied as per their rules of procedure.

Mar 21

Voting period closes at 18:00 UTC. The GA Team then tallies the votes and prepares the results for publication.

Mar 22

The results are announced and published by the GA Team on the wiki and emailed to relevant mailing lists. The minutes are updated with the results.