Standards/Secretariat/AEC/Handover

=Standard: Post Congress AEC Details Update Process=

Purpose
AEC needs be updated of details

Process
If Secretary, or Party Agent & Registered Officer change then the following processes apply
 * This is to be done at end of the 7 day NC handover period
 * Note that Pirate Party Australia elects a "Registered Officer" to the NC, this person also holds the "Party Agent" position
 * Office holder positions referred to in this process are the newly elected 'incoming' officers.
 * If more than one of the following needs to be done, then hold on to the multiple completed forms and email them to the AEC in a single email. This is not essential, but preferred.
 * Do however forward completed forms if others forms that are being waited upon are significantly delayed, held up or contested.

Change Party Secretary form

 * Secretary to print and fill out their details in the AEC "Change Party Secretary" form
 * http://www.aec.gov.au/Parties_and_Representatives/party_registration/files/forms/change-party-secretary.pdf
 * Secretary to scan signed form and email to President (or other member of National Council)
 * President (or other) to print and sign form as received from Secretary
 * President (or other) to scan and email the form back to Secretary
 * Secretary to forward form to AEC at fad@aec.gov.au (as per form instructions)

Appoint Party Agent form

 * Secretary to print and fill out top half of the AEC "Appoint Party Agent" form
 * http://www.aec.gov.au/Parties_and_Representatives/party_registration/files/forms/appoint-party-agent.pdf
 * Secretary to scan signed form and email to the new Registered Officer (Party Agent)
 * Registered Officer to print and fill out their details as requested on the form.
 * Registered officer to scan and email the form back to Secretary
 * Secretary to forward form to AEC at fad@aec.gov.au (as per form instructions)

Change Registered Officer for a non-Parliamentary party form

 * Secretary to email the AEC "Change Registered Officer for a non-Parliamentary party " form to the new Registered Officer
 * http://www.aec.gov.au/Parties_and_Representatives/party_registration/files/forms/change-ro-non-parliamentary.pdf
 * Registered Officer to print and fill out their details as requested on the form.
 * Registered officer to scan and email the form back to Secretary
 * Secretary to email form to the outgoing/former Registered Officer to sign
 * Outgoing/former Registered officer to print and sign the relevant declaration, then scan and email form back to Secretary
 * Secretary to print, then fill out and sign the first of the 3 declarations on the form.
 * Ideally take form to a local meeting and have 2 more members physically sign the form
 * if unable to take to physical meeting, then repeat scanning, emailing, printing process with two more members
 * as per the form, the 2 additional members should ideally be office holders if possible
 * Secretary to forward form to AEC at fad@aec.gov.au (as per form instructions)

Change of party address details with AEC

 * Secretary to email AEC at fad@aec.gov.au with details of the new address and inform them of the change