Standards/National Council/Handover

=Standard: National Council Handover Procedure=

Purpose
Handovers yo

Near beginning of 7 day handover period

 * Elections Workgroup to declare Results from Congress Elections.
 * See Standards/Elections/NC
 * Outgoing Secretary to email link to election results website post to announcement list.
 * See Standards/Templates/NCresults
 * 7 Day Handover period effective immediately from announcement on Website*

Handover Meeting
Next Scheduled NC Meeting (within this 7 day period) is a 'handover' meeting:


 * If no NC meeting naturally falls within this period, one should be scheduled/called by outgoing Secretary (to occur within this period)
 * Chair should be outgoing President
 * Only the outgoing NC has voting rights at this meeting
 * Outgoing NC to vote on minutes of previous meeting
 * If possible, finalise any issues/costs etc arising from Congress
 * Outgoing members to raise any important issues that need to be relayed to incoming members
 * Schedule next NC meeting
 * Confirm addresses to be used for Party Correspondence, Authorisation lines and Street Address records with AEC
 * Delegate creation of ToRs for new Committees and/or Work Groups arising from Congress
 * Ensure incoming coordinators are inducted into proper usage of announcement lists and twitter accounts

ITWG

 * ITWG to notify outgoing NC members, Coordinators and Officers of 28 day account closure period (as soon as possible after announcement of results)
 * ITWG to create and enable email accounts for incoming NC members, Coordinators and Officers (as soon as possible after announcement of results)
 * ITWG to add (as soon as possible after announcement of results, and after creation or relevant incoming email accounts):
 * Incoming NC members to nationalcouncil@pirateparty.org.au
 * Incoming officers to officers@pirateparty.org.au
 * Incoming coordinators to coordinators@pirateparty.org.au
 * Incoming secretary, deputy secretary, president, and deputy president to secretary@pirateparty.org.au and enquiries@pirateparty.org.au
 * ITWG to inform secretary@pirateparty.org.au of the completion of above tasks.

Secretariat

 * Outgoing Secretariat to notify incoming NC members, Coordinators and Officers of links detailing obligations via email (within 24 hours of receiving the above ITWG notification)
 * See email template Standards/Templates/Obligations
 * Initiate process to update relevant information with AEC.
 * See AEC Documentation Process Standards/Secretariat/AEC/Handover
 * Party Agent
 * Registered Officer
 * Secretary
 * Address Details

Treasury

 * Begin process to assign any new signatories to the Party bank accounts (and remove old)
 * See Banking Process Standards/Treasury/Handover
 * Outgoing Secretary to

ITWG

 * Add coordinators ability to post to relevant state announcements lists
 * Inform coordinators of their posting ability
 * Add accounts for relevant incoming members to Wordpress
 * ITWG/Executive/Social Media Officer to grant coordinators access to formal state coordinator twitter accounts

Treasury

 * Outgoing Treasurer to facilitate bank signatory updating process
 * See Banking Process Standards/Treasury/Handover