Minutes/National Council/2014-05-22

Agenda

 * Previous Meetings Minutes
 * http://pirateparty.org.au/wiki/Minutes/National_Council/2014-05-08
 * Action items
 * Reports (Daniel)
 * Public officer (Brendan)
 * Banking (Mark)
 * ITWG budget (Brendan)
 * Discourse (Brendan)
 * Congress (Brendan)
 * New logo variant (Brendan)
 * PPI (Brendan)
 * WA Pozible campaign rewards update (Fletcher)

Start: 20:23 22/05/2014

End: 21:40 22/05/2014

National Council

 * Simon Frew (Chair)
 * Brendan Molloy
 * Glen Takkenberg
 * Mark Gibbons
 * Daniel Judge
 * David Campbell
 * Melanie Thomas
 * Ben McGuinness

State/Territory Coordinators/Officers

 * Michael Keating (QLD)
 * Fletcher Boyd (WA)

Apologies

 * Mozart Olbrycht-Palmer

Previous Meetings Minutes

 * http://pirateparty.org.au/wiki/Minutes/National_Council/2014-05-08
 * See Motions

Previous action items

 * Brendan to liaise with tserong about mailout
 * Brendan: "tserong and I haven't done it yet. bothered him about it the other day"


 * Mel to follow up Irish club deposit, foward receipt to them if need be
 * mel: "Ah, I forgot all about that. TOMORROW. *diarises*"
 * important that we get this confirmation

Public Officer

 * We need to clarify who the current public officer.
 * Appointed David, but actual listed officer with relevant bodies may be either Paul Templeton or Rodney Serkowski.
 * Need be appointed at either AGM or a general meething which could be an NC meeting, according to:
 * http://www.fairtrading.nsw.gov.au/ftw/Cooperatives_and_associations/Incorporating_an_association/Public_officer.page
 * Someone (Frew or Mozart) will need to contact Templeton and get any relevant documents if there are any, as per the legislation.
 * See http://www.legislation.nsw.gov.au/maintop/view/inforce/act+7+2009+cd+0+N s 34-36 for public officer stuff
 * s 47 says failure to submit financial statements in time has a maximum penalty of 5 penalty units.
 * Brendan proposed that we reincorporate as a federal corporation.
 * This gets rid of these stupid requirements and replacing them with an entire other set of requirements, however it doesn't require anybody to live in any particular state
 * The EFA is currently undergoing this process, reincorporting federally and converting from an SA associated entity.
 * David to: ask who the current signatories are for Pirate Party Australia Incorporated and that you represent the current board and have been appointed Public Officer.
 * Then say those signatories are out of contact an AWOL
 * then ask what we need to do to get our books in order
 * Appoint David formally now
 * See motions
 * Going Federal will require a motion at the Congress to conduct.
 * It might also require changes to our constitution.
 * (federal meaning governed by federal law, and therefore not requiring anybody to reside in any particular state.)
 * EFA is reregistering as a federal entity this way and ISOC-AU is also a federal corporation it wouldn't require structural changes, it just changes terminology.
 * Ben to email his lawyer father for advice in regard to Federal registration and our constitution
 * All needs to be done ASAP because if we want to do this before congress, and we might, then we'll have to work fast.

Banking

 * we're talking to the bank about the card
 * the other accounts are all open and shiny now
 * Xero
 * MarkG will look into it over the weekend
 * first reporting period for bank status starts next NC meeting
 * Time to move all relevant monies into new account and update relevant documentation
 * See Motions

ITWG

 * Brendan proposes we just set a monthly budget for the ITWG instead of voting on individual elements of what the ITWG does
 * propose a $100 a month budget for the ITWG or effectively, $1200 per year.
 * it's likely we won't breach $30-40 a month for quite a while
 * getting too 'micro' to be NC motioning to approve a random $5 server then remotioning if it needs change a few weeks later
 * Ben to advise on our current recurring costs atm (partywide)
 * Brendan writing off Polly server costs to date as a donation
 * Part of busget would go towards "discourse" and it would also go towards the IRC daemon which afaik Rodney pays for which is inappropriate.
 * IRC daemon will be $5-$20 a month depending on who lets us host it website hosting is a nominal fee
 * so $40 for IRC and Discourse, $XXX for the website itself, $5 per VPS for payments, voting, join so we're already past the halfway mark with room for growth
 * remainder would also go towards migrating away from Google Apps (subdomain issues)

Discourse

 * www.discourse.org
 * Brendan suggests that this is now in a state where we should use it
 * it's a better alternative than setting up a personal reddit
 * it's flat, so it doesn't suffer from "dead forum section" disease
 * it's categoried, so it doesn't suffer from flat disease
 * it has a moderation system that's based on activity and trust kinda like slashdot, so we don't have to baby sit it
 * it works on mobiles, works as a mailing list type thing as well (I've been told) infinite scroll instead of pagination
 * you can fork a topic into another one and it links to it, instead of hijacking the topic
 * you can log in with any social media service
 * it's open source. seriously.
 * Brendan can't fault it.
 * the server costs to run it however are about $20 a month.
 * hence part of why the ITWG budget was proposed at $100 budget.
 * We want a Discourse instance configured ASAP !!

Congress

 * just the confirmation of deposit action item to be addressed at this stage

New logo variant

 * Shiny - Need make it official
 * One line variant
 * see motions

PPI

 * Brendan has emailed Koen, the co-chair of PPI to organise a meeting with him
 * responding to emails is a positive sign
 * series of questions for brendan to ask, mostly related to better remote delegation and participation of non european members

WA Pozible campaign rewards update

 * Time is getting away
 * Bendan hoping to collate results of survey (for the shirts) this weekend.
 * http://pad.pirateparty.org.au/p/sticker-wording-proposals
 * want sticker designs for:
 * Say No to Mass Surveillance - Vote Pirate
 * Say No to Censorship - Vote Pirate
 * Freedom, Democracy, Science - Vote Pirate

Motions

 * MOTION: Accept the minutes of 2014-05-08.
 * Put by: Brendan
 * Ayes: 8 (Brendan, Frew, Ben, DanielJ, MarkG, GlenTakkenberg, David, mel); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Appoint David Campbell as Public Officer as per the Associations Incorporation Act 2009 (NSW).
 * Put by: Brendan
 * Ayes: 9 (Brendan, Frew, MarkG, Ben, David, Mozart, DanielJ, mel, GlenTakkenberg); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Move all of the money from the Bendigo accounts to the ANZ accounts, and update all references to the Bendigo account to the relevant ANZ account.
 * Put by: Brendan
 * Ayes: 8 (Brendan, DanielJ, MarkG, GlenTakkenberg, Frew, David, Ben, mel); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Provide a monthly budget of $100 to ITWG for the provision and acquisition of services.
 * Put by: Brendan
 * Ayes: 8 (Brendan, Frew, MarkG, Ben, DanielJ, GlenTakkenberg, mel, David); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: Accept the proposed single-line logo variant as official.
 * Put by: Brendan
 * Ayes: 8 (Brendan, DanielJ, Frew, MarkG, Ben, David, mel, GlenTakkenberg); Nays: 0 ; Abstains: 0
 * Motion carries.


 * MOTION: END
 * Put by: Brendan
 * Ayes: 7 (Brendan, Frew, DanielJ, Ben, GlenTakkenberg, mel, David); Nays: 0 ; Abstains: 0
 * Motion carries.

Action items

 * David to look into the paperwork for current Public Officer, and enquire on what we need to do to comply
 * Ben to follow up and seek advice on the legalities and the impact on our constitution of federal registration
 * MarkG to look into Xero
 * Ben to advise on our current recurring costs atm (costs partywide)
 * ITWG to set up Discourse instance ASAP
 * Frew to find other important things to do :-)