Authorisation processes

A page detailing the authorisation processes for various outgoing communications.

{{ConstitutionalNumbering|

Definitions

 * 1) 'Councillors' refers to members of the National Council.

Press releases
[Note: Unless a writer has responsibilities in subsequent subsections, their responsibilities end once the requirements of subsection (3) have been met.]


 * 1) Press releases
 * 2) may be commenced and written by any member of the Pirate Party, and
 * 3) must adhere to the Press Release Guide.
 * 4) Press releases must address matters relevant to
 * 5) any of the Pirate Party's policies, or
 * 6) any issue that falls within the scope of the Pirate Party's activities.
 * 7) Prior to authorisation and issue, press releases must
 * 8) be made available using Etherpad (https://pad.pirateparty.org.au), and
 * 9) have the URL of the specific pad
 * 10) emailed to the Press Team ([mailto:pressteam@pirateparty.org.au pressteam@pirateparty.org.au]), and
 * 11) posted in #ppau-press on IRC.
 * 12) Completed draft press releases must be proofread and then authorised by
 * 13) the Press Officer and at least one Councillor, or
 * 14) at least two Councillors.
 * 15) For the purposes of subsection (4) — if the Press Officer is a Councillor, press releases must also be proofread by another Councillor.
 * 16) A press release authorised for issue must
 * 17) be issued by
 * 18) the Press Officer, or
 * 19) any Councillor, and
 * 20) be published on the Party's website by
 * 21) the issuing person if they have sufficient access to the website, or
 * 22) another person with sufficient access to the website who is directed to do so by the issuing person.
 * 23) Nothing in this section obliges either the Press Officer or any Councillor to authorise or issue a press release.
 * 24) This section also applies as much as is appropriate to
 * 25) joint press releases, and
 * 26) endorsement of press releases written or issued by third parties.

Submissions to consultations, inquiries, reviews, etc
[Note: Unless a writer has responsibilities in subsequent subsections, their responsibilities end once the requirements of subsection (5) have been met.]


 * 1) Submissions:
 * 2) may be commenced and written by any member of the Pirate Party, and
 * 3) must adhere to the  Submissions Standard.
 * 4) Press releases must address matters relevant to
 * 5) any of the Pirate Party's policies, or
 * 6) any issue that falls within the scope of the Pirate Party's activities.
 * 7) Prior to authorisation a submission must be made available using an appropriate method.
 * 8) For the purposes of subsection (3)
 * 9) 'appropriate' shall be determined with reference to the requirements of the body receiving the submission and
 * 10) if the body prefers PDF files — Overleaf (https://overleaf.com) should be used, or
 * 11) if the body prefers Microsoft Word documents — Google Docs (https://docs.google.com) should be used, or
 * 12) if the body prefers some other form of submission — Etherpad (https://pad.pirateparty.org.au) should be used, and
 * 13) the Inquiries Officer may make their own determination of what is appropriate and make arrangements in accordance with that determination.
 * 14) Prior to authorisation a URL to an editable version of the submission must be
 * 15) emailed to the Policy Development Committee ([mailto:policydev@pirateparty.org.au policydev@pirateparty.org.au]), and
 * 16) posted in #ppau-pdc on IRC, and
 * 17) posted on the forum under the appropriate category (https://discuss.pirateparty.org.au).
 * 18) Completed draft submissions must be proofread by
 * 19) the Inquiries Officer and one Councillor, or
 * 20) the Inquiries Officer and one member of the Policy Development Committee, or
 * 21) one Councillor and one member of the Policy Development Committee, or
 * 22) two Councillors.
 * 23) Submissions must be explicitly authorised for submission to the relevant body
 * 24) only after being proofread in accordance with subsection (6), and
 * 25) only by
 * 26) the Inquiries Officer and one Councillor, or
 * 27) two Councillors.
 * 28) One person occupying multiple positions cannot alone satisfy the requirements of either subsection (6) or subsection (7).
 * 29) An authorised submission must
 * 30) only be submitted by
 * 31) the Inquiries Officer, or
 * 32) a Councillor, and
 * 33) be uploaded as a PDF file to an appropriate place on the website and listed on the appropriate page of the website (https://pirateparty.org.au/submissions) as soon as feasible.
 * 34) Nothing in this section obliges either the Inquiries Officer or any Councillor to authorise a submission.
 * 35) This section also applies as much as is appropriate to:
 * 36) joint submissions, and
 * 37) endorsement of submissions written or issued by third parties.
 * 38) Nothing in this section prohibits members of the Pirate Party from submitting their own personal submissions provided the submission does not purport to be written or endorsed by the Pirate Party without having first complied with the requirements of this section.

Designs, publications and election materials
}}
 * 1) Designs and published materials
 * 2) may be commenced and created by any member of the Pirate Party, and
 * 3) must adhere to the Identity Style Guide.
 * 4) Designs and published materials to which this section applies include
 * 5) printed materials, pamphlets, flyers, posters, stickers, infographics, audio and visual advertisements, and other similar materials, and
 * 6) aspects of Party websites including
 * 7) templates and layout designs, and
 * 8) content pages.
 * 9) For clarity, this authorisation process excludes
 * 10) Pirate Party branding and identity items such as
 * 11) logo designs, and
 * 12) official fonts or their design, and
 * 13) core identity assets, and
 * 14) press releases, and
 * 15) submissions to consultations, inquiries, reviews, etc.
 * 16) To comply with electoral advertising laws, before publication or distribution all materials must be affixed with
 * 17) an electoral advertising authorisation tag ('EAAT'), and
 * 18) if it is to be printed, an electoral printing tag ('EPT'), and
 * 19) if unapproved, draft materials should have large red "DRAFT" text emblazoned over it where practical.
 * 20) For the purposes of subsection (4)
 * 21) the EAAT must be in the format of 'Authorised by [name], [position], [address] [state] [postcode]', and
 * 22) until an EAAT is provided all materials must display 'Not yet authorised by', and
 * 23) any member of the Pirate Party (usually a Councillor) may provide an EAAT by express written consent for the specific version of the material to be authorised, and
 * 24) any how-to-vote card or material containing an image of an election ballot sheet must display the EAAT on all sides of the material, and
 * 25) the EPT must be in the format of 'Printed by [company], [address] [state] [country] [postcode]', and
 * 26) until the material is authorised for printing it must display 'Not yet printed by'.
 * 27) Prior to publication all materials proposed for authorisation must obtain copyright clearance by
 * 28) ensuring all materials can be licensed under a Creative Commons Attribution 4.0 International Licence, and
 * 29) noting any applicable exemptions under the Copyright Act 1968 (Cth).
 * 30) For a material to be considered authorised for publication or distribution it must
 * 31) be authorised by
 * 32) the Designs Officer and at least two Councillors, or
 * 33) at least three Councillors, and
 * 34) have satisfied all relevant and applicable requirements in this section.
 * 35) Should any Councillor refuse authorisation of a material
 * 36) the material may not be published or distributed, and
 * 37) the National Council will consider the authorisation of the material outside this process.