Minutes/National Council/2019-03-19

National Council Meeting: Tuesday 19th March 2019

Start Time: 20:40 AEDT

End Time: 23:10 AEDT

Agenda

 * Previous meeting minutes
 * https://pirateparty.org.au/wiki/Minutes/National_Council/2019-03-05


 * Correspondence, reports, and action items
 * Preferences


 * Discussion items, and motions
 * Motion to change bank signatories
 * Privacy policy and member contacts
 * this is a follow-on from the candidates meeting
 * See https://discuss.pirateparty.org.au/t/member-outreach-a-new-model-of-ppau-campaign-organising/2668/1
 * Discord


 * General business
 * Deputy Registered Officers (deferred)
 * Party demographics report (deferred)
 * JohnW boat thing (one-on-one'd)


 * Motion to close the meeting

Attendance

 * Miles Whiticker (President, Chair)
 * Alex Jago (Secretary)
 * Mark Gibbons (Treasurer)
 * Daniel Oakley (Councillor)
 * David Read (Councillor)
 * John Wilson (Deputy Secretary)
 * Joe Furi (Deputy Treasurer)

Apologies

 * John August (Deputy President)

Absentees

 * None

Observers

 * Bryn Busai (Dispute Resolution Committee)
 * Laura Killian (member)

Preferences

 * See https://discuss.pirateparty.org.au/t/2019-election-preferences/2665
 * tl;dr other parties have been contacted; some have even responded
 * Motion to run the ballot server

Discord

 * John W in particular would like to swap over to Discord
 * Primary advantage is for voice-first meetings
 * Other parties here and other Pirates internationally use it
 * AlexJ has misgivings still (about the company)
 * Motion held prematurely
 * Further discussion
 * Bryn points out the difficulty of searching the history of the discussion
 * This is for voice in general
 * Dan: "I am nervous about jumping full-force into a different platform with an entirely new comms method for our meetings and all future meetings being on there"
 * Dan: "have we discussed things like recording meetings vs not, or any other possible issues that we may need to work through with voice meetings?"
 * Alex: "a couple of PPAU Secretariat workflows assume the presence of a chat log"
 * Second motion held to trial just the next meeting, as a voice/chat mix

Motion to change bank signatories

 * Bank wants a very specific motion
 * 2/3 of Mark, Joe and Alex to make a transaction happen
 * See motions

Privacy policy and member contacts

 * this is a follow-on from the candidates meeting
 * See https://discuss.pirateparty.org.au/t/member-outreach-a-new-model-of-ppau-campaign-organising/2668/1
 * Miles has been thinking about this since last year. The Secretary then (Tom Randle) wanted a full rewrite to match GDPR standards.
 * Proposals: let coordinators local to members contact them for electoral purposes and for other party business
 * Add some vetting/requirements for coordinators
 * Store opt-in/out consents for 'yes, coordinators can contact me'
 * Some concern in discussion over making things opt-in or opt-out by default
 * AlexJ notes that we don't actually have any infrastructure to keep track of these consents right now
 * deferred: details around storing consent for contact

Local Coordinator Vetting Process

 * The coordinator has been a party member for a minimum of 9 months
 * In the judgement of the NC, the coordinator understands, respects and values the privacy of our members
 * In the judgement of the NC, the coordinator has the minimum basic skills required to be a volunteer coordinator.
 * The matter may be referred to the DRC by any party member in the event of a disagreement over coordinator.

General Business
(All deferred due to time constraints)

Motions

 * MOTION: accept the minutes for the previous meeting on 5th March 2019, as presented
 * Put by: Alex Jago
 * Ayes: 4 (AJ, JF, JW, MG); Abstains: 2 (DR, DO); Nays 0.
 * Motion carried at 20:52.


 * MOTION: Instruct the IEWG to conduct the initial-preference ballot for the federal election, commencing between March 30th and April 6th and running for 7 days.
 * Put by: Alex Jago
 * Ayes: 6 (JF, JW, DR, AJ, MG, DO); Abstain 0; Nays 0
 * Motion carried at 21:16.


 * MOTION: Move National Council meetings to Discord voice from April 2nd
 * Put by: Miles Whiticker
 * Ayes: 4 (MW, JW, DR, MG); Abstain: 3 (JF, DO, AJ)
 * Motion lapsed at 21:27


 * MOTION: Trial the next NC meeting with a combination of Discord voice and text
 * Note: the specified meeting as scheduled is April 2nd 2019
 * Put by: Miles Whiticker
 * Ayes: 7 (MW, DO, JW, MG, DR, JF, AJ)
 * Motion carried at 21:45


 * MOTION: the National Council confirms Alex Jago as party Secretary, Mark Gibbons as treasurer and Joe Furi as deputy treasurer, and requests ANZ to add these three persons as signatories to the Pirate Party Cheque account and Online Saver account, with all other account signatories to be removed.
 * Put by: Mark Gibbons
 * Ayes: 7 (MG, MW, DO, JW, DR, JF, AJ)
 * Motion carried at 21:51


 * MOTION: adopt the following Local Coordinator Vetting Process:
 * The coordinator has been a party member for a minimum of 9 months
 * In the judgement of the National Council, the coordinator understands, respects and values the privacy of our members
 * In the judgement of the National Council, the coordinator has the minimum basic skills required to be a volunteer coordinator.
 * The matter may be referred to the Dispute Resolution Committee by any party member in the event of a disagreement over coordinator.
 * Put by: Miles Whiticker
 * Ayes: 7 (MW, DO, JW, MG, DR, JF, AJ)
 * Motion carried at 22:20


 * MOTION: Amend the Party's (internal) Privacy Policy, appending this to the 'members.pirateparty.org.au' section:
 * If you consent, your contact details may be shared with Pirate Party Australia coordinators in your area for the sole purpose of organising events, campaigns or other related party business such as sharing news with you relevant to our platform. Such coordinators are vetted by the National Council and appointed at their discretion.
 * NB: not the policy in the platform, the policy about what we do with member and site-visitor data, found at https://pirateparty.org.au/privacy/
 * Ayes: 7 (MW, DO, JW, MG, DR, JF, AJ)
 * Motion carried at 22:25


 * Motion: end the meeting.
 * Put by: Miles Whiticker
 * Ayes: 7 (MW, DO, JW, MG, DR, JF, AJ)
 * Meeting closed at 23:10