Minutes/National Council/2015-08-26

Agenda

 * Previous meeting's minutes
 * https://pirateparty.org.au/wiki/Minutes/National_Council/2015-08-19
 * IT Tender Proposal (DanielJ)
 * https://gist.github.com/bbqsrc/a1db1c68ed4a9f1a92bf
 * Design and content materials authorisation process (Tom) -
 * https://pirateparty.org.au/wiki/Design_Authorisation_Process
 * Canning by-election Pozible crowdfunder (Tom/DanielJ)
 * Canning by-election stuff (Frew)
 * Election Committee
 * Electoral Reform Royal Commission Campaign (DanielJ)
 * Alliance for Progress stuffs (DanielJ)
 * Banking (DanielJ/Treasury)
 * Membership/recruitment/new member (DanielJ)
 * Mail Groups/enquiries@ etc (DanielJ, See Brendans email)
 * Action Iteming... (DanielJ)
 * General Business

Start: 20:41 AEST

End: 22:37 AEST

National Council

 * Simon Frew
 * Thomas Randle
 * Michael Keating
 * Fletcher Boyd
 * Daniel Judge
 * David Crafti
 * Adien Treleaven
 * Mark Gibbons

Previous meeting's minutes

 * https://pirateparty.org.au/wiki/Minutes/National_Council/2015-08-19
 * Typo fixed
 * See Motions

IT Tender Proposal

 * Come back to it, prefer to discuss with MarkG here

Design and content materials authorisation process

 * Frew asked that we come up with a designs process, so Rundll and Mozart went at it and now have a process that should be pretty good
 * https://pirateparty.org.au/wiki/Design_Authorisation_Process
 * Further discussion here for those interested: https://discuss.pirateparty.org.au/t/designs-publications-and-election-materials-authorisation-process/590
 * Line added to suggest inclusion of "DRAFT" text on unfinished & unapproved designs to thwart overzealous sharers who may encounter WIP file links in IRC etc
 * See motions

Canning by-election Pozible crowdfunder

 * A work in progress, at the top of the canning pad Thomas has added links to more pads: http://pad.pirateparty.org.au/p/canning2015
 * At the moment we were looking at a $3000 crowdfunding campaign
 * The reward items are listed here: http://pad.pirateparty.org.au/p/canning2015-pozible
 * It's all based off previous efforts, just pulling content together
 * DanielJ has setup an account for it, Thomas happy to add everything in when we're happy which we can do over the next day or two
 * Questions re cost of rewards compared to amount raised and expenses etc.
 * Will only need cover postage and shirts, since we already have badges and stickers produced in adequate supply
 * $266 cost for t-shirts from the translation pozible.
 * $600 cost for shirts from the WA election pozible
 * the WA one was a 10K fundraiser and had about 75 shirts go out, all the people that got them paid $50+
 * if we're worried about cost of shirts, we could bump the target to $4000: suggested we keep it $3000 and wear the extra shirt cost if need be
 * based off Griffith by-election:
 * 1000 HTVs was $370.00
 * 100 corflutes was $1,105.50
 * then nomination fees is $1000 so $2475 + shirts
 * so if $600 for shirts and postage combined we'll still be fine with $3000 anyway
 * Should check with WA people if 100 corflutes is not too many. General consensus that they are a good item to have though.
 * More details can be discussed is election committee meeting.

Canning by-election stuff

 * We have our candidate, poedgirl
 * We have to get the election committee started... the ToR is here: https://pirateparty.org.au/wiki/Election_Committee_Draft_ToR
 * We'll do a call out for volunteers, NC members should attend if you can, it isn't vital but its good to have a handle on this before the federal election
 * elections are crazy
 * discuss timing for election committee meeting over email with poedgirl and fletcher etc to arrange times
 * canning resources etc: http://pad.pirateparty.org.au/p/canning2015
 * See motions (re TOR)
 * re print material files. no response from Jarrod re original sources, but it seems the PDFs do have some limited editing ability baked in, so we've lined up Adam to adjust for canning/michelle when we finalise changes

Electoral Reform Royal Commission Campaign

 * We should start also working on our plans/campaign for this.
 * Happy not to set anything in concrete now, but should start looking at getting it off the ground, at least we can have mark go to the next progressive alliance meeting with it as a 'lets do this' plan... and if we decide to promote it at all during canning by election it could get more publicity.
 * If conversation goes in this direction it should be raised with the Greens at the meeting on friday.
 * also see if we can press for any admin reforms to reduce cost etc
 * Also raise it at next progressive alliance meeting
 * We'll be distracted by Canning the next few weeks, but if ppl also want to think of a) how we can start getting a campaign on this royal commission going, and b) if there's a desire or relevant ways to bring it into the canning campaign
 * Is it really a royal commission we need for electoral reform, or is it more of an ALRC style inquiry?
 * The latter would be lots cheaper
 * We wanted royal commission cos it can be binding; besides, that was the resolution passed by congress
 * And ALRC gets fucked over. Always. ALRC can be roundly ignored
 * You never conduct an ALRC inquiry without knowing the results first.
 * And RC is way more newsworthy and stuff (and can point to NZ example)

IT Tender Proposal

 * If not sorted we will miss the time window for assistance from Brendan
 * https://gist.github.com/bbqsrc/321624da6ef1e72088f1
 * we will put it to tender
 * the cost is prob about 8k, meaning we could chase prog alliance buy in, & run a fund raise too
 * I think the number of hours is likely to be a significant underestimate, and I think the hourly rate is very high, considering the cost of engaging developers on Freelancer
 * I don't think we should suggest an hourly rate.
 * We dont suggest - the hourly rate was put in as a rough estimate by Brendan for our info so that we can use that to judge applications for sensibleness (to help rule out high-ball or low-ball apps)
 * Bank balance is currently at about $9k
 * with an election coming (ie federal beyond canning), we'll need to ideally fund this without dipping into our bank balance
 * Various discussion on the merits or not of staged delivery etc development methods etc.
 * it doesn't really matter how you manage it, as long as all the deliverables as a platform are working at the end
 * It's up to the tenders to propose how they will deliver it
 * at the end of the day we don't really care how they do it; don't care it its agile or waterfall
 * the point is as long as it gets done, we can finance it and get buy-in from other like minded organisations really
 * Major changes to proposals should be brought up in the weeks before a meeting to vote on them - We have had ages to discuss this
 * See Motions

Banking

 * we need to get Brendan removed as signatory and Frew added
 * Mark notes: he and brendan are changing up the sigs tomorrow
 * Simon may or may not have to fill in a form, Mark will advise
 * Bank balance is currently at about $9k

Membership/recruitment/new member

 * hold item over til another meeting
 * also http://pad.pirateparty.org.au/p/new_member_email to update new member email
 * triage changes for short term, with a view to revise properly in coming weeks
 * Some discussion about social media marketing and membership levels

Mail Groups/enquiries@ etc

 * See Brendans email
 * Brendan has updated mail groups to remove himself from everything that he shouldn't be in anymore.
 * enquiries@ currently only includes the Secretariat. This is something for the National Council to consider.
 * It should probably at the very least encompass press@ as well.
 * Probably the entire set of groups should be audited. Might want to bother IT about giving you a listing of all current groups.
 * Secretariat will handle enquiries@ for now and forward relevant stuff to NC, press, PDC etc as needed

Action Iteming

 * Just a reminder that we should be clearly noting "ACTION ITEMS" in meetings for easier minuting and followup and ideally assign specific people to them

General Business

 * Nothing

Motions

 * MOTION: Approve NC minutes for 2015-08-19
 * Put by: Frew
 * Ayes: 7 (dcrafti, Adien, Frew, DanielJ, Rundll, Keating, Fletcher)
 * Result: Motion carries.


 * MOTION: Approve the Design Authorisation Process process addition to the Party Authorisation processes, as per wiki https://pirateparty.org.au/wiki/Design_Authorisation_Process
 * Put by: Frew
 * Ayes: 6 (Frew, dcrafti, DanielJ, Rundll, Adien, Keating); Abstain: 1 (Fletcher)
 * Result: Motion carries.


 * MOTION: Accept the Terms of Reference for the Election Committee
 * Put by: Frew
 * Ayes: 7 (Frew, DanielJ, Rundll, Fletcher, Adien, Keating, MarkG)
 * Result: Motion carried.


 * MOTION: Vote for the IT Tender Proposal as outlined
 * Put by: Frew
 * Ayes: 7 (DanielJ, Frew, Keating, Adien, Rundll, MarkG, dcrafti)
 * Result: Motion carries.


 * MOTION: Close meeting
 * Put by: Frew
 * Ayes: 6 (Frew, dcrafti, Rundll, DanielJ, Adien, Fletcher)
 * Result: Motion carries.