Authorisation processes

Official Party Document The veracity of this document is ensured by the National Council and editing of this page is limited to members of the National Council.

A page detailing the authorisation processes for various outgoing communications.

Definitions

1. 'Councillors' refers to members of the National Council.

Press releases

[Note: Unless a writer has responsibilities in subsequent subsections, their responsibilities end once the requirements of subsection (3) have been met.]

1. Press releases
   1. may be commenced and written by any member of the Pirate Party, and
   2. must adhere to the Press Release Guide.
2. Press releases must address matters relevant to
   1. any of the Pirate Party's policies, or
   2. any issue that falls within the scope of the Pirate Party's activities.
3. Prior to authorisation and issue, press releases must
   1. be made available using Etherpad (https://pad.pirateparty.org.au), and
   2. have the URL of the specific pad
      1. emailed to the Press Team ([email protected]), and
      2. posted in #ppau-press on IRC.
4. Completed draft press releases must be proofread and then authorised by
   1. the Press Officer and at least one Councillor, or
   2. at least two Councillors.
5. For the purposes of subsection (4) — if the Press Officer is a Councillor, press releases must also be proofread by another Councillor.
6. A press release authorised for issue must
   1. be issued by
      1. the Press Officer, or
      2. any Councillor, and
   2. be published on the Party's website by
      1. the issuing person if they have sufficient access to the website, or
      2. another person with sufficient access to the website who is directed to do so by the issuing person.
7. Nothing in this section obliges either the Press Officer or any Councillor to authorise or issue a press release.
8. This section also applies as much as is appropriate to
   1. joint press releases, and
   2. endorsement of press releases written or issued by third parties.

Submissions to consultations, inquiries, reviews, etc

[Note: Unless a writer has responsibilities in subsequent subsections, their responsibilities end once the requirements of subsection (5) have been met.]

1. Submissions:
   1. may be commenced and written by any member of the Pirate Party, and
   2. must adhere to the Submissions Standard.
2. Submissions must address matters relevant to
   1. any of the Pirate Party's policies, or
   2. any issue that falls within the scope of the Pirate Party's activities.
3. Prior to authorisation a submission must be made available using an appropriate method.
4. For the purposes of subsection (3)
   1. 'appropriate' shall be determined with reference to the requirements of the body receiving the submission and
      1. if the body prefers PDF files — Overleaf (https://overleaf.com) should be used, or
      2. if the body prefers Microsoft Word documents — Google Docs (https://docs.google.com) should be used, or
      3. if the body prefers some other form of submission — Etherpad (https://pad.pirateparty.org.au) should be used, and
   2. the Inquiries Officer may make their own determination of what is appropriate and make arrangements in accordance with that determination.
5. Prior to authorisation a URL to an editable version of the submission must be
   1. emailed to the Policy Development Committee ([email protected]), and
   2. posted in #ppau-pdc on IRC, and
   3. posted on the forum under the appropriate category (https://discuss.pirateparty.org.au).
6. Completed draft submissions must be proofread by
   1. the Inquiries Officer and one Councillor, or
   2. the Inquiries Officer and one member of the Policy Development Committee, or
   3. one Councillor and one member of the Policy Development Committee, or
   4. two Councillors.
7. Submissions must be explicitly authorised for submission to the relevant body
   1. only after being proofread in accordance with subsection (6), and
   2. only by
      1. the Inquiries Officer and one Councillor, or
      2. two Councillors.
8. One person occupying multiple positions cannot alone satisfy the requirements of either subsection (6) or subsection (7).
9. An authorised submission must
   1. only be submitted by
      1. the Inquiries Officer, or
      2. a Councillor, and
   2. be uploaded as a PDF file to an appropriate place on the website and listed on the appropriate page of the website (https://pirateparty.org.au/submissions) as soon as feasible.
10. Nothing in this section obliges either the Inquiries Officer or any Councillor to authorise a submission.
11. This section also applies as much as is appropriate to:
    1. joint submissions, and
    2. endorsement of submissions written or issued by third parties.
12. Nothing in this section prohibits members of the Pirate Party from submitting their own personal submissions provided the submission does not purport to be written or endorsed by the Pirate Party without having first complied with the requirements of this section.

Promotional images for online distribution

1. This section applies to all promotional artworks intended for online distribution by the Pirate Party, except for paid Internet advertisements and videos.
2. Promotional artworks for online distribution
   1. may be commenced and created by any member of the Pirate Party, and
   2. must adhere to the Identity Style Guide.
3. Artworks must be submitted for approval to the 'Pirate Bureau' category on the Pirate Party's forum (https://discuss.pirateparty.org.au/c/bureau) as a new topic.
4. Any member of the Pirate Bureau Steering Committee may, at any time,
   1. approve a submitted artwork for inclusion in the Pirate Bureau Gallery, or
   2. withdraw approval given by them or another member under paragraph (4)(a).
5. Notwithstanding subsection (4), if a member of the Pirate Bureau Steering Committee submits an artwork for approval they cannot themselves approve it for inclusion in the Pirate Bureau Gallery.
6. If an artwork is approved under paragraph (4)(a), a member of the Pirate Bureau Steering Committee must upload the artwork to the Pirate Bureau Gallery (https://gallery.pirateparty.org.au).
7. If approval for an artwork is withdrawn under paragraph (4)(b)
   1. a member of the Pirate Bureau Steering Committee must remove the artwork from the Pirate Bureau Gallery, and
   2. reasons must be given for the withdrawal.
8. If an artwork has not been approved feedback must be given to the submitter with a view to having the artwork included in the Pirate Bureau Gallery.
9. All approved artworks must include an authorisation tag, at the bottom or end, in the form 'Authorised by' followed by the name, position and full address of a consenting Councillor.
10. Any approved artworks with Scalable Vector Graphics source are to be added to the vector graphics repository (https://github.com/ppau/ppau-graphics) with authorisation tag(s) and document metadata updated according to that repository's policies.

Printed materials, videos and paid Internet advertisements

1. Printed materials, videos and paid Internet advertisements
   1. may be commenced and created by any member of the Pirate Party, and
   2. must adhere to the Identity Style Guide.
2. Authorisation under this section may only be given by the National Council.
3. Authorisation is required for
   1. all printed materials, except
      1. newspaper advertisements announcing the holding of a meeting, or
      2. t-shirts, or
      3. lapel buttons and badges, or
      4. pens and pencils, or
      5. balloons, or
      6. business cards, or
      7. letters and cards already incorporating the name and address of the sender that do not contain a representation of a ballot paper, and
   2. all videos, whether or not they are published online, and
   3. all paid advertisments on the Internet.
4. All materials required to be authorised under this section must, until authorised, have on all sides
   1. the word 'DRAFT' in large, red, capital letters emblazoned prominently across the material, and
   2. sufficient space at the bottom or end of the material for
      1. an authorisation tag, and
      2. a printing tag, if a printing tag is required.
5. All materials submitted for authorisation must be accompanied by a statement of the creator
   1. confirming that all materials can be licenced under a Creative Commons Attribution 4.0 International Licence, and
   2. noting any applicable exceptions under the Copyright Act 1968 (Cth).
6. Before publication or distribution, a Councillor or another person at the direction of the National Council must affix
   1. an authorisation tag on all sides of the material in the form 'Authorised by' followed by the name, position and full address of a consenting Councillor, and
   2. if intended to be printed — a printing tag on all sides of the material in the form 'Printed by' followed by the name and full address of the entity that printed the material, and
   3. if requested by their creator — an acknowledgement in the form
      1. 'Created by', followed by the name of the creator in the same font and size as the authorisation tag, or
      2. an inoffensive and subtly-placed maker's mark approved by the National Council.
7. Any approved artworks with Scalable Vector Graphics source are to be added to the vector graphics repository (https://github.com/ppau/ppau-graphics) with authorisation and printing tag(s) and document metadata updated according to that repository's policies.