Minutes/National Council/2013-01-30

From Pirate Party Australia Wiki
Jump to navigation Jump to search


Questionable.png
Meeting Minutes
This document is a record of a meeting. Do not edit this document without contacting the relevant group first.


Agenda

  • Approve previous meeting's minutes.
  • Recap action items of last meeting (Everyone)
  • Registration (Brendan)
  • Press Team — http://pirateparty.openpad.me/press-team-tor (Mozart)
  • Policy Development Committee ToR Amendments (Brendan)
  • PDC WG for Data Retention (Brendan)
  • Campaigns ToR (Brendan) - http://pirateparty.openpad.me/campaigns-tor
  • Giving Thomas Randle access to enquiries (Mozart)
  • Approval for postcode and suburb columns for Damien, if necessary (Brendan)
  • Coordinators attending meetings (David)
  • Electoral roll (Brendan)
  • Election Date, September 14th
  • March/April meeting update (Mozart, Simon).
  • Communications Update (Brendan)
  • Authorise website update (Brendan)
  • Preselection bylaw (Brendan)
  • Approve business card design
  • Approve social media policy
  • Close meeting

Attendance

  • Brendan Molloy
  • David Campbell
  • Glen Takkenberg
  • Mozart Olbyrcht-Palmer
  • Sam Kearns
  • Simon Frew



Start: 19:59 30/01/2013 AEDT
Finish: 21:31 30/01/2013 AEDT

Minutes

Recap of previous meeting action items

  • Simon has started looking for suitable venues for the March policy meeting. Results have been emailed to the NC.
  • Sam has drafted an anti-discrimination statement.
  • Brendan has drafted the preselection bylaw and sent out the fortnightly newsletter on Tuesday.
  • Letter to PPI-GA has not yet been written by Simon.
  • Mozart will be meeting with Martin Fredriksson at 12pm February 9th.

Registration

  • nothing to add (See general meeting minutes)

Press Team

  • See http://pirateparty.openpad.me/press-team-tor.
  • Media Relations Committee has stalled.
  • Restructuring it as a small group (see draft ToR) on a provisional basis may be more effective.
  • Webcast may be moved to Campaigns or retained as part of the MRC, depending on Sam's preference.

Policy Development Committee (PDC) ToR Ammendments

  • Changes proposed by Brendan to clarify PDC processes and expectations:
    • Change all bullet points to numbered lists - self explanatory.
    • Amendment to "Summary of Purpose" to add sentence: "The PDC should be the first step a member takes when developing a policy proposal, and members should be encouraged to work with the PDC where possible."
    • Amendment to "The Committee" to include: "Must write and publish documents explaining all committee processes."
    • Amendment to "The PDO (or a nominated stand in)" to include: "Must actively inform the member base of the existence of working groups."
  • Mozart disagrees that the PDC should be the first step; funneling people through it is inappropriate.
    • People with insane policies will be rejected and write their own for presentation at Congress themselves.
    • The PDC can reject policies due to bias.
    • People should be allowed to research and formulate policies independently, i.e., they should also be made aware this option exists as well as the PDC.
    • Proposed solution by Brendan/David - "The Policy Development Committee (PDC) is established in order to research and develop policies that, after a vote is held at a National Congress, may be adopted as federal Party policy. The PDC should be recommended as the first step a member takes when developing a policy proposal, and members should be encouraged to work with the PDC where possible."
      • Proposed solution rejected by Brendan/David for being irrelevant.
    • Mozart's addition to the ToR of explicitly explaining to members that the PDC route is optional is redundant, as: "The Committee (7): Cannot prevent members from developing and proposing policies independently".

PDC Working Group on Data Retention

  • Not strictly a NC issue, but the party platform needs further expansion in this area.
  • As PDC is not currently considering this, it needs to be recommended that they form a WG on this as soon as possible.

Campaigns ToR

Giving Thomas Randle access to enquiries

  • See motion

Approval for postcode and suburb columns for Damien, if necessary

  • Brendan is working with Damien to use membership data and Google Maps to create a heatmap to visualise the location of members.
    • Makes planning local crew meetups easier, targeting areas with higher density of members.
    • Dummy data will be given to Damien for the purposes of testing code.
    • State co-ordinators will be given a list of places that are ideal for meetups, as well as general member statistics.

State co-ordinators attending meetings

  • Improved turnout at yesterdays National meeting.
  • Small surge of members post registration.
  • Need to catalyze activity in WA and Victoria.
  • David will speak to the Victorian co-ordinator tomorrow to see if he is still keen on holding the position, and progressing the formation of the state chapter. Activity in Victoria has stalled.

Electoral roll

  • Glen to request a copy of the electoral roll from the AEC.

Election Date, September 14th

March/April policy meeting update

  • Frew has started looking for venues.
  • Most venues owned by Sydney Council want public liability insurance and are pricey.
  • Clarification: the March/April meeting will not allow constitutional amendments.
  • March 30/31 is the preferred date, avoiding scheduling clashes with the PPI conference and WA elections. 3/24 is also acceptable.

Communications Update

Authorize website update

  • See staging site for general look and feel.
  • Some remaining technical glitches to be fixed.
  • Working on mobile but some issues with widescreen desktop displays.

Preselection bylaw

  • Deferred to next NC meeting as Rodney is absent.
  • Extraordinary NC meeting to be held next week. Day to be determined via e-mail.

Approve business card design

  • Business card designs to be revisited next NC meeting.

Approve social media policy

  • See motion



Motions

  • Motion: Amendment to "Summary of Purpose" to add sentence: "The PDC should be recommended as the first step a member takes when developing a policy proposal, and members should be encouraged to work with the PDC where possible."
    • 6 ayes.
    • Motion passes.
  • Motion: Change all bullet points to numbered lists.
    • 5 ayes.
    • Motion passes.
  • Motion: Amendment to "The Committee" to include: Must write and publish documents explaining all committee processes.
    • 5 ayes.
    • Motion passes.
  • Motion: Amendment to "The PDO (or a nominated stand in)" to include: Must actively inform the member base of the existence of working groups.
    • 5 ayes.
    • Motion passes.
  • Motion: Give Thomas Randle access to enquiries.
    • 5 ayes.
    • Motion passes.
  • Motion: accept the Communications Direction Statement as worded for announcement on the Party Announcements and Party Discussion list
    • 5 ayes.
    • Motion passes.
  • Motion: accept new theme for website conditional on IT and PWG being happy with it.
    • 6 ayes.
    • Motion passes.
  • Motion: accept social media policy as worded
    • 5 ayes.
    • Motion passes.



Action Items

  • NC to inform PDC that they should create a WG on data retention as soon as possible.
  • Glen (Registered Officer) to request a copy of the electoral roll from the AEC.
  • Nick to Create a Creative Services Work Group mailing list within the dada mailing list system



Retrieved from "http://pirateparty.org.au/w/index.php?title=Minutes/National_Council/2013-01-30&oldid=9266"