Minutes/National Council/2012-09-04

Meeting Minutes This document is a record of a meeting. Do not edit this document without contacting the relevant group first.

Agenda

• Registered Officer - Brendan
• Moving the PO Box - Brendan
• Melbourne/PPAU-VIC - David
• Ronan Lee - David
• Mailing lists appearing in Google
• Registration Work Group Update - Glen
• Freedom not Fear - Frew
• Campaigns - David
• Approval for backups to be stored offshore (US, Tokyo, Singapore or Ireland) - Nick
• Corporate identity - Brendan
• Minuting procedure - Mozart

Attendance

• Brendan Molloy
• Mozart Palmer
• David Campbell
• Simon Frew
• Rodney Serkowski
• Sam Kearns
• Glen Takkenberg

Start: 20:00 AEST End: 22:14 AEST

Minutes

PO Box

• Moving PO box regularly not feasible.
• Business redirection too expensive ($400+).
• Needs to be checked regularly after AEC registration submitted - location accessible to Brendan preferable.
• Will be revisited next NC meeting.

Melbourne/PPAU-VIC

• Brendan spoke to Mark Street on Saturday.
• Only candidate so far is David Haidon.
• No contact yet as of this NC meeting.

Ronan Lee

• Ronan is refusing to disclose people he has contacted.
• 2 of the 4 people contacted are known to the NC.
• Issue resolved; no further action.

Mailing lists

• Balance between privacy of members and transparency.
• Discussion lists will be made private to prevent their appearance on search and engines and to protect the privacy of posters; Announcement lists will remain public, as with PWG.

Registration Working Group Update

• 40% verification rate
• Approx 350/850 verified.
• AEC form is sensitive to spelling mistakes, middle names, change of address etc - this is only a check that membership data exactly matches AEC records.
• 500 will be verified at the AEC offices - data security is an issue
• The 350 verified will be informed their details will be used for the purposes of AEC registration; the remainder will be e-mailed by the RWG and contacted by phone.
• Many people blindly ignore/mark as read/spam-bin/filter emails, so requests to check enrolment details are relatively unsuccessful.

Freedom Not Fear

• September 15th @ Hyde Park from 12.00pm.
• BBQ, speakers, worlshops, music.
• No power, Sydney Council being difficult. Possibility of hiring a generator.

Campaigns Committee

• Creation of the Creative Services Work Group, to be managed by the Campaigns Committee
• Advertisement of new positions.
• Information about prior campaigns to be sent to Thomas Randle's email.

Storage of backup data offshore

• Amazon S3 is the most cost effective
• Data encrypted before and during transfer
• May be subject to Patriot Act

Miscellaneous

• QLD has submitted their pre-selection results to the National Council.
• NSW's only candidate so far is David Campbell.

Motions

• Motion: appoint Glen Takkenberg as Registered Officer.
  • 7 ayes.
  • Motion passes.

• Motion: to disable moderation on discussion mailing lists.
  • 2 abstain
  • 4 aye
  • 1 no response
  • Motion passes.

• Motion: accept the Corporate Identity as it stands.
  • 7 ayes.
  • 1 no response
  • Motion passes.

• NC Resolution: National Council meeting minutes are to be published within 7 days of the meeting, with a motion to confirm the validity of the minutes at the next National Council meeting.
  • 7 ayes
  • Motion passes.

Action Items

• Change discussion mailing list archives so that they are only visible to subscribed users.