Minutes/National Council/2013-08-14

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Meeting Minutes
This document is a record of a meeting. Do not edit this document without contacting the relevant group first.


Agenda

  • Ratify minutes from last meeting
  • Action Items from last meeting
  • Election Volunteers (Mel)
    • Member Database Dump of suburbs (Dave)
  • Preferences (Brendan ?)
  • Election Flyer Funding (Frew)
    • Funding in general
  • Email Lists (DanielJ)
  • Ludlam Endorsement (Brendan)
  • Add ArikB to Election Committee
  • Twitter guidelines (Mel)
  • Guidelines for Member Activities (Frew)(covered in acton items)
  • Other business


Start time: 20:01 AEST 14/08/13

Finish time: 21:23 AEST 14/08/13

Attendance

  • Brendan Molloy
  • Mozart Olbrycht-Palmer
  • Simon Frew
  • Glen Takkenberg
  • Daniel Judge
  • Mark Gibbons
  • Ben McGinnes
  • Melanie Thomas
  • David Campbell

Minutes

Previous meeting minutes

Election Volunteers

  • No one in Tas
  • A bit of contact lag from the first signups
  • In future, relevant state co-ords should contact and wrangle
  • Mel's has notes/names
  • Most in NSW
    • Sunny has list and shall co-ord
  • Some Vic ones to confirm details
  • Note that lists of names etc should be done on email, not irc etc (privacy etc)

Action Items

  • Recent invoice to be paid by current signatories
    • Not yet done, David Campbell to put through that payment and notify NC when done
  • Mel to propose twitter guidelines and present at next NC meeting (or can fast track via email if need be)
    • See "Twitter" item below
  • Guidelines for Member Activities
    • Not as yet, election stuff having taken over
    • Formal guidelines doc may need to wait til after election

Member Database Dump of suburbs

  • Basically a suburb counter
    • eg "SuburbTown: 42, Postcode: 1234" or something to that effect
    • Easy to do
    • Brendan will add it to his 'to do' list

Preferences

  • They're happening and people are voting
  • 150+ responses to deal ballot
  • Voting still open, but all going smoothly

Ludlam Endorsement =

  • Need to reaffirm eelction Committee motion from last night, it's not clear which committee has the power
  • As we are not running in WA, proposal to endorse Scott Ludlam from the Greens.
    • See Motions

Add ArikB to Election Committee

  • Is now a citizen and member
    • See Motions

Funding in General

  • Motion that for the election, we just need the treasurer and dep tres to agree to funding arrangements via email to the national council list
    • everything is too time critical in election period for slowness
    • See Motions

Election Flyers

  • Looking at 10k of the blue colour DL flyers
    • previous cost was approx $350
    • A rough quote suggests $550/20,000. The quote implies delivery is included.
    • 10k could be too many for Tas
      • Full costs, numbers, distribution and options to be looked at/dicussed in more detail over email
  • These flyers are largely generic so if we get too many they are reusable after election anyway
  • Individuals can also self print (but need "printed by" updated), David has been doing so & letterboxing in his area.
  • Aim for 500 per person handing out on election day, may vary.

Twitter

  • Last weeks action item: "Mel to propose twitter guidelines and present at next NC meeting (or can fast track via email if need be)"
    • Proposals were made over email
    • Guidlelines will be presented at next NC
  • No problems on official twitter account lately anyway
    • Frew, Brendan, Mel and Roderick working it hard, been doing well. (Rod doing lots and scheduling too)
    • Number followers has jumped recently
    • Some good interactions
    • Will start retweeting appropriate related stuff from other members too

Email lists

  • Brendan to get Daniel the email member list for teh Election list for Thomas
  • Election announcement list to be handled by Thomas sending desired communication to NC and NC sending on to the list
    • Note, Daniel to get PGP key sorted out for safe encryption of email
    • Side Note, All NC members to sort out PGP, Ben can assist if need be.
  • Need to sort out the 'subscribe everyone' aspect from last meeting
    • DanielJ will pad an announcement/explanation, discuss over email
  • Need to use to hit up for volunteers

Volunteers

  • When we hit them up next we farm responses out to state co-ords based on their location
  • Joe and Geoff to help Ben with that in Vic
  • See motions

More Preferences

  • Decide over email whether to talk to any other parties and make any offers (eg ALP etc)

Motions

Motion: Accept last meetings minutes as displayed on the Wiki

  • 7 ayes
  • Motion Carried

Motion: Endorse Scott Ludlam in WA.

  • 8 Ayes
  • Motion Carried

Motion: Add Arik Baratz to the Election Committee

  • 7 ayes
  • Motion Carried

Motion: Payment requests can be fulfilled via email with the support of the Treasurer and Dep Tres, until the end of the election.

  • 8 Ayes
  • Motion Carried

Motion: to farm out volunteers to state coordinators

  • 8 Ayes
  • Motion Carried

Motion: to close the meeting

  • 7 Ayes
  • Motion Carried

Action Items

  • Mel to present twitter guidelines at next NC
  • NC to get PGP sorted if not already done
    • Daniel especially so as to source emails for list
  • Brendan to get suburb/postcode report to David
  • Sort out flyers etc over email
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