Minutes/National Council/2013-10-09

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Meeting Minutes
This document is a record of a meeting. Do not edit this document without contacting the relevant group first.


Agenda

  • Ratify minutes from last meeting
  • Action items from last meeting recap
  • Expense claim (Brendan)
  • Servers should be paid for by the Party (Brendan)
  • Banking situation (Brendan)
  • Branch formalisation process (Brendan)
  • WA Coordinator role (Frew)
  • Review by-laws (Brendan)
  • Mailchimp subscription (Daniel)


Start time: 20:12 09/10/13 AEDT

Finish time: 21:52 09/10/13 AEDT

Attendance

National Council

  • Simon Frew
  • Daniel Judge
  • Brendan Molloy
  • Mozart Olbrycht-Palmer
  • Ben McGinnes
  • Glen Takkenberg
  • Mark Gibbons
  • Melanie Thomas

Minutes

Ratify minutes from last meeting

Action items from last meeting recap

  • ITWG to look into setting up the reddit instance
  • Brendan/Mozart to work towards draft constitutions for state branches
  • MarkG to gather together info needed for state forms
  • MarkG to Speak to Wendy to write a ToR for procurement team
    • Have not yet had a chance to catch up with Wendy but will do so imminently
  • MarkG to look into writing ToR for Design team
  • Note: Design team ToR was adjusted during/near end of NC Meeting and voted upon
    • See motions

Expense claim

  • TPP FOI Pozible expense claim
    • relevant invoices etc in email
    • See motions


Servers should be paid for by the Party

  • Brendan had been paying for various servers.
    • some shut down/consolidated etc
    • Proposes ITWG maintain, open, close, vary servers as needed and do so within the $40 per month budget.
      • Gives freedom to not nag NC for approval over every administrative change etc
      • $40 will be opeak costs, not an every month cost.
  • See motions

Banking situation

  • Brendan notes that banking paperwork and signatories need to be addressed and changed.
    • must be 4 inclusing dep treasurer and treasurer. (With other 2 presumably being Secretary and President)
    • proposes: Frew, DanielJ, MarkG, Hasimir
  • Hasimir to investigate an alternative to Bendigo:
    • branches in good spots (handy to Wollongong ideal)
    • online banking must have multi-signatory transfers
    • online banking must have two factor auth
    • reasonably priced if not free
  • make a table of the banks of relevance
  • See motions.

Branch formalisation process

  • Step by step process outlined by Brendan
    • 1) decide we want state branches everywhere - done
    • 2) create a terms of reference template for starting state branch creation working groups - that is what we're really up to
    • 3) Drafts of state constitutions - begun
    • 4) actually forming the legal branch - not yet, requires above
    • 5) with bureaucracy out of the way, branches will be done
  • Process as explained by Brendan generally supported, needs to be put into a readable state/action plan in the wiki (by DanielJ, this will provide more detail than in these minutes)
  • Before being finalised and registered, Branches will exist in spirit as Working Groups with pressteams, own PRs etc but with NC oversight.
  • Big implications for Programming Work Group due to large changes needed to the join form and associated UI's etc.
  • A priority but not to be rushed. Will not make next NSW electon for example. Take time to do it right.
  • Whole system is fraught with localised issues like:
    • No criminal records allowed in QLD
    • no non eligible elector donations in NSW
    • this stuff will need bylaws etc (see Mozart, MarkG action item)
  • also need ToR for the state branch formation working groups (see action items)

WA Coordinator role

  • Fletcher has volunteered to run WA branch and has some good ideas, already doing work.
    • See motions
  • Fletcher accepts the appointment

Review by-laws

  • Brendan will motion that By-law 2012-01 - Quorum is revoked
    • reasoning is that this by-law is now redundant
    • See Motions
  • Brendan also notes that we need to decide if we're allowing the sunset clause to kick in for By-law 2013-02 - Preselection
    • This requires a vote to keep it alive if we want.
    • A useful by-law and served its purpose well, so general agreement that it would be best to retain it and therefore remove sunset clause.
    • See Motions

Mailchimp

  • With election over, can downgrade from paid to free.
  • CC only for paid, so need to look into party CC.

Motions

  • MOTION: Accept Minutes for the meeting dated 2013-09-25
    • Put by: Frew
    • Ayes: 6 (taco, Frew, Brendan, DanielJ, Mel, MarkG); Nays: 0 (); Abstains: 0 ()
    • Motion carries.
  • MOTION: Approve expense claim for Brendan for $1095.80 for TPP FOI campaign.
    • Put by: Brendan
    • Ayes: 7 (Brendan, Frew, Mel, DanielJ, Mozart, taco, DavidCampbell); Nays: 0 (); Abstains: 0 ()
    • Motion carries.
  • MOTION: Allow up to $40 per month to be used for paying for necessary servers by ITWG.
    • Put by: Brendan
    • Ayes: 6 (Hasimir, Brendan, Frew, taco, DanielJ, Mel); Nays: 0 (); Abstains: 0 ()
    • Motion carries.
  • MOTION: The signatories for the Bendigo Bank accounts and any future bank accounts that may be opened will be Simon Frew, Daniel Judge, Ben McGinnes and Mark Gibbons.
    • Put by: Brendan
    • Ayes: 8 (taco, MarkG, Brendan, Frew, Hasimir, DanielJ, DavidCampbell, Mel); Nays: 0 (); Abstains: 0 ()
    • Motion carries.
  • MOTION: Appoint Fletcher Boyd as WA Coordinator.
    • Put by: Brendan
    • Ayes: 9 (Brendan, Hasimir, taco, Mozart, MarkG, DavidCampbell, Frew, DanielJ, Mel); Nays: 0 (); Abstains: 0 ()
    • Motion carries.
  • MOTION: Revoke "By-law 2012-01 - Quorum" as it is now redundant.
    • Put by: Brendan
    • Ayes: 9 (Brendan, Frew, DanielJ, MarkG, DavidCampbell, taco, Mel, Hasimir, Mozart); Nays: 0 (); Abstains: 0 ()
    • Motion carries.
  • MOTION: Remove section "Miscellaneous" from "By-law 2013-02 - Preselection".
    • Put by: Brendan
    • Ayes: 9 (taco, Brendan, Mozart, DanielJ, Frew, Mel, MarkG, Hasimir, DavidCampbell); Nays: 0 (); Abstains: 0 ()
    • Motion carries.
  • MOTION: Accept the Design Team ToR as written.
    • Put by: Brendan
    • Ayes: 6 (Frew, Brendan, DanielJ, Mozart, Mel, DavidCampbell); Nays: 0 (); Abstains: 0 ()
    • Motion carries.
  • MOTION: Now we can end the meeting. End it?
    • Put by: Brendan
    • Ayes: 9 (Brendan, Frew, Mozart, Hasimir, DanielJ, DavidCampbell, Mel, MarkG, taco); Nays: 0 (); Abstains: 0 ()
    • Motion carries.

Action Items

  • Ben to invesigate bank options (including credit card options for Party account)
  • DanielJ to wikify the branch creation process into a resolution of some kind to be worked on over the next couple of weeks. Link everyone via email.
  • MarkG and Mozart to prepare the skeleton of membership bylaw that covers each statefor state specific requirements
    • Brendan to code join form to meet state requirements: programming work is dependant on the bylaw being completed.
  • Brendan will guide the Fletcher in writing ToR for the state branch formation working groups, as per the requirements (Mel to assist)