Minutes/National Council/2013-10-09
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Meeting Minutes
This document is a record of a meeting. Do not edit this document without contacting the relevant group first.
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Agenda
- Ratify minutes from last meeting
- Action items from last meeting recap
- Expense claim (Brendan)
- Servers should be paid for by the Party (Brendan)
- Banking situation (Brendan)
- Branch formalisation process (Brendan)
- WA Coordinator role (Frew)
- Review by-laws (Brendan)
- Mailchimp subscription (Daniel)
Start time: 20:12 09/10/13 AEDT
Finish time: 21:52 09/10/13 AEDT
Attendance
National Council
- Simon Frew
- Daniel Judge
- Brendan Molloy
- Mozart Olbrycht-Palmer
- Ben McGinnes
- Glen Takkenberg
- Mark Gibbons
- Melanie Thomas
Minutes
Ratify minutes from last meeting
Action items from last meeting recap
- MarkG to Spreadsheet the varying state electoral info:
- ITWG to look into setting up the reddit instance
- Brendan/Mozart to work towards draft constitutions for state branches
- MarkG to gather together info needed for state forms
- MarkG to Speak to Wendy to write a ToR for procurement team
- Have not yet had a chance to catch up with Wendy but will do so imminently
- MarkG to look into writing ToR for Design team
- http://pad.pirateparty.org.au/p/DesignTeamToR
- Brendan notes that this should be revised to be not committee terminology but team, so with less bureaucracy etc
- Note: Design team ToR was adjusted during/near end of NC Meeting and voted upon
- See motions
Expense claim
- TPP FOI Pozible expense claim
- relevant invoices etc in email
- See motions
Servers should be paid for by the Party
- Brendan had been paying for various servers.
- some shut down/consolidated etc
- Proposes ITWG maintain, open, close, vary servers as needed and do so within the $40 per month budget.
- Gives freedom to not nag NC for approval over every administrative change etc
- $40 will be opeak costs, not an every month cost.
- See motions
Banking situation
- Brendan notes that banking paperwork and signatories need to be addressed and changed.
- must be 4 inclusing dep treasurer and treasurer. (With other 2 presumably being Secretary and President)
- proposes: Frew, DanielJ, MarkG, Hasimir
- Hasimir to investigate an alternative to Bendigo:
- branches in good spots (handy to Wollongong ideal)
- online banking must have multi-signatory transfers
- online banking must have two factor auth
- reasonably priced if not free
- make a table of the banks of relevance
- See motions.
Branch formalisation process
- Step by step process outlined by Brendan
- 1) decide we want state branches everywhere - done
- 2) create a terms of reference template for starting state branch creation working groups - that is what we're really up to
- 3) Drafts of state constitutions - begun
- 4) actually forming the legal branch - not yet, requires above
- 5) with bureaucracy out of the way, branches will be done
- Process as explained by Brendan generally supported, needs to be put into a readable state/action plan in the wiki (by DanielJ, this will provide more detail than in these minutes)
- Before being finalised and registered, Branches will exist in spirit as Working Groups with pressteams, own PRs etc but with NC oversight.
- Big implications for Programming Work Group due to large changes needed to the join form and associated UI's etc.
- A priority but not to be rushed. Will not make next NSW electon for example. Take time to do it right.
- Whole system is fraught with localised issues like:
- No criminal records allowed in QLD
- no non eligible elector donations in NSW
- this stuff will need bylaws etc (see Mozart, MarkG action item)
- also need ToR for the state branch formation working groups (see action items)
WA Coordinator role
- Fletcher has volunteered to run WA branch and has some good ideas, already doing work.
- See motions
- Fletcher accepts the appointment
Review by-laws
- Brendan will motion that By-law 2012-01 - Quorum is revoked
- reasoning is that this by-law is now redundant
- See Motions
- Brendan also notes that we need to decide if we're allowing the sunset clause to kick in for By-law 2013-02 - Preselection
- This requires a vote to keep it alive if we want.
- A useful by-law and served its purpose well, so general agreement that it would be best to retain it and therefore remove sunset clause.
- See Motions
Mailchimp
- With election over, can downgrade from paid to free.
- CC only for paid, so need to look into party CC.
Motions
- MOTION: Accept Minutes for the meeting dated 2013-09-25
- Put by: Frew
- Ayes: 6 (taco, Frew, Brendan, DanielJ, Mel, MarkG); Nays: 0 (); Abstains: 0 ()
- Motion carries.
- MOTION: Approve expense claim for Brendan for $1095.80 for TPP FOI campaign.
- Put by: Brendan
- Ayes: 7 (Brendan, Frew, Mel, DanielJ, Mozart, taco, DavidCampbell); Nays: 0 (); Abstains: 0 ()
- Motion carries.
- MOTION: Allow up to $40 per month to be used for paying for necessary servers by ITWG.
- Put by: Brendan
- Ayes: 6 (Hasimir, Brendan, Frew, taco, DanielJ, Mel); Nays: 0 (); Abstains: 0 ()
- Motion carries.
- MOTION: The signatories for the Bendigo Bank accounts and any future bank accounts that may be opened will be Simon Frew, Daniel Judge, Ben McGinnes and Mark Gibbons.
- Put by: Brendan
- Ayes: 8 (taco, MarkG, Brendan, Frew, Hasimir, DanielJ, DavidCampbell, Mel); Nays: 0 (); Abstains: 0 ()
- Motion carries.
- MOTION: Appoint Fletcher Boyd as WA Coordinator.
- Put by: Brendan
- Ayes: 9 (Brendan, Hasimir, taco, Mozart, MarkG, DavidCampbell, Frew, DanielJ, Mel); Nays: 0 (); Abstains: 0 ()
- Motion carries.
- MOTION: Revoke "By-law 2012-01 - Quorum" as it is now redundant.
- Put by: Brendan
- Ayes: 9 (Brendan, Frew, DanielJ, MarkG, DavidCampbell, taco, Mel, Hasimir, Mozart); Nays: 0 (); Abstains: 0 ()
- Motion carries.
- MOTION: Remove section "Miscellaneous" from "By-law 2013-02 - Preselection".
- Put by: Brendan
- Ayes: 9 (taco, Brendan, Mozart, DanielJ, Frew, Mel, MarkG, Hasimir, DavidCampbell); Nays: 0 (); Abstains: 0 ()
- Motion carries.
- MOTION: Accept the Design Team ToR as written.
- Put by: Brendan
- Ayes: 6 (Frew, Brendan, DanielJ, Mozart, Mel, DavidCampbell); Nays: 0 (); Abstains: 0 ()
- Motion carries.
- MOTION: Now we can end the meeting. End it?
- Put by: Brendan
- Ayes: 9 (Brendan, Frew, Mozart, Hasimir, DanielJ, DavidCampbell, Mel, MarkG, taco); Nays: 0 (); Abstains: 0 ()
- Motion carries.
Action Items
- Ben to invesigate bank options (including credit card options for Party account)
- DanielJ to wikify the branch creation process into a resolution of some kind to be worked on over the next couple of weeks. Link everyone via email.
- MarkG and Mozart to prepare the skeleton of membership bylaw that covers each statefor state specific requirements
- Brendan to code join form to meet state requirements: programming work is dependant on the bylaw being completed.
- Brendan will guide the Fletcher in writing ToR for the state branch formation working groups, as per the requirements (Mel to assist)