Minutes/National Council/2014-05-22

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Meeting Minutes
This document is a record of a meeting. Do not edit this document without contacting the relevant group first.


Agenda

Start: 20:23 22/05/2014
End: 21:40 22/05/2014

Attendance

National Council

  • Simon Frew (Chair)
  • Brendan Molloy
  • Glen Takkenberg
  • Mark Gibbons
  • Daniel Judge
  • David Campbell
  • Melanie Thomas
  • Ben McGuinness


State/Territory Coordinators/Officers

  • Michael Keating (QLD)
  • Fletcher Boyd (WA)

Apologies

  • Mozart Olbrycht-Palmer

Minutes

Previous Meetings Minutes

Previous action items

  • Brendan to liaise with tserong about mailout
    • Brendan: "tserong and I haven't done it yet. bothered him about it the other day"
  • Mel to follow up Irish club deposit, foward receipt to them if need be
    • mel: "Ah, I forgot all about that. TOMORROW. *diarises*"
    • important that we get this confirmation

Public Officer

  • We need to clarify who the current public officer.
  • Appointed David, but actual listed officer with relevant bodies may be either Paul Templeton or Rodney Serkowski.
  • Need be appointed at either AGM or a general meething which could be an NC meeting, according to:
  • Someone (Frew or Mozart) will need to contact Templeton and get any relevant documents if there are any, as per the legislation.
  • Brendan proposed that we reincorporate as a federal corporation.
    • This gets rid of these stupid requirements and replacing them with an entire other set of requirements, however it doesn't require anybody to live in any particular state
    • The EFA is currently undergoing this process, reincorporting federally and converting from an SA associated entity.
  • David to: ask who the current signatories are for Pirate Party Australia Incorporated and that you represent the current board and have been appointed Public Officer.
    • Then say those signatories are out of contact an AWOL
    • then ask what we need to do to get our books in order
  • Appoint David formally now
    • See motions
  • Going Federal will require a motion at the Congress to conduct.
    • It might also require changes to our constitution.
    • (federal meaning governed by federal law, and therefore not requiring anybody to reside in any particular state.)
    • EFA is reregistering as a federal entity this way and ISOC-AU is also a federal corporation it wouldn't require structural changes, it just changes terminology.
    • Ben to email his lawyer father for advice in regard to Federal registration and our constitution
  • All needs to be done ASAP because if we want to do this before congress, and we might, then we'll have to work fast.

Banking

  • we're talking to the bank about the card
  • the other accounts are all open and shiny now
  • Xero
    • MarkG will look into it over the weekend
  • first reporting period for bank status starts next NC meeting
  • Time to move all relevant monies into new account and update relevant documentation
    • See Motions

ITWG

  • Brendan proposes we just set a monthly budget for the ITWG instead of voting on individual elements of what the ITWG does
    • propose a $100 a month budget for the ITWG or effectively, $1200 per year.
    • it's likely we won't breach $30-40 a month for quite a while
    • getting too 'micro' to be NC motioning to approve a random $5 server then remotioning if it needs change a few weeks later
  • Ben to advise on our current recurring costs atm (partywide)
  • Brendan writing off Polly server costs to date as a donation
  • Part of busget would go towards "discourse" and it would also go towards the IRC daemon which afaik Rodney pays for which is inappropriate.
    • IRC daemon will be $5-$20 a month depending on who lets us host it website hosting is a nominal fee
  • so $40 for IRC and Discourse, $XXX for the website itself, $5 per VPS for payments, voting, join so we're already past the halfway mark with room for growth
    • remainder would also go towards migrating away from Google Apps (subdomain issues)

Discourse

  • www.discourse.org
  • Brendan suggests that this is now in a state where we should use it
    • it's a better alternative than setting up a personal reddit
    • it's flat, so it doesn't suffer from "dead forum section" disease
    • it's categoried, so it doesn't suffer from flat disease
    • it has a moderation system that's based on activity and trust kinda like slashdot, so we don't have to baby sit it
    • it works on mobiles, works as a mailing list type thing as well (I've been told) infinite scroll instead of pagination
    • you can fork a topic into another one and it links to it, instead of hijacking the topic
    • you can log in with any social media service
    • it's open source. seriously.
    • Brendan can't fault it.
    • the server costs to run it however are about $20 a month.
      • hence part of why the ITWG budget was proposed at $100 budget.
  • We want a Discourse instance configured ASAP !!

Congress

  • just the confirmation of deposit action item to be addressed at this stage

New logo variant

  • Shiny - Need make it official
  • One line variant
    • see motions

PPI

  • Brendan has emailed Koen, the co-chair of PPI to organise a meeting with him
    • responding to emails is a positive sign
    • series of questions for brendan to ask, mostly related to better remote delegation and participation of non european members

WA Pozible campaign rewards update

  • Time is getting away
  • Bendan hoping to collate results of survey (for the shirts) this weekend.
  • http://pad.pirateparty.org.au/p/sticker-wording-proposals
  • want sticker designs for:
    • Say No to Mass Surveillance - Vote Pirate
    • Say No to Censorship - Vote Pirate
    • Freedom, Democracy, Science - Vote Pirate

Motions

  • MOTION: Accept the minutes of 2014-05-08.
    • Put by: Brendan
    • Ayes: 8 (Brendan, Frew, Ben, DanielJ, MarkG, GlenTakkenberg, David, mel); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
  • MOTION: Appoint David Campbell as Public Officer as per the Associations Incorporation Act 2009 (NSW).
    • Put by: Brendan
    • Ayes: 9 (Brendan, Frew, MarkG, Ben, David, Mozart, DanielJ, mel, GlenTakkenberg); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
  • MOTION: Move all of the money from the Bendigo accounts to the ANZ accounts, and update all references to the Bendigo account to the relevant ANZ account.
    • Put by: Brendan
    • Ayes: 8 (Brendan, DanielJ, MarkG, GlenTakkenberg, Frew, David, Ben, mel); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
  • MOTION: Provide a monthly budget of $100 to ITWG for the provision and acquisition of services.
    • Put by: Brendan
    • Ayes: 8 (Brendan, Frew, MarkG, Ben, DanielJ, GlenTakkenberg, mel, David); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
  • MOTION: Accept the proposed single-line logo variant as official.
    • Put by: Brendan
    • Ayes: 8 (Brendan, DanielJ, Frew, MarkG, Ben, David, mel, GlenTakkenberg); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
  • MOTION: END
    • Put by: Brendan
    • Ayes: 7 (Brendan, Frew, DanielJ, Ben, GlenTakkenberg, mel, David); Nays: 0 (); Abstains: 0 ()
      • Motion carries.

Action items

  • David to look into the paperwork for current Public Officer, and enquire on what we need to do to comply
  • Ben to follow up and seek advice on the legalities and the impact on our constitution of federal registration
  • MarkG to look into Xero
  • Ben to advise on our current recurring costs atm (costs partywide)
  • ITWG to set up Discourse instance ASAP
  • Frew to find other important things to do :-)
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