Minutes/National Council/2017-02-22

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Meeting Minutes
This document is a record of a meeting. Do not edit this document without contacting the relevant group first.


Start: 20:34 AEDT

End: 22:02 AEDT

Attendance

  • Thomas Randle
  • Simon Frew
  • Emily Seivers
  • Michael Keating
  • Fletcher Boyd
  • Peter Fulton
  • Andrew Downing
  • Mark Gibbons
  • David Crafti

Minutes

Previous meeting minutes

  • Not present

Congress

  • Congress tickets tend to cover costs
  • See motions
  • David Crafti will investigate a secondary venue for trivia

DB update

Email lists proposal


Members developing this proposal: Tom Randle
NC liaison: Tom Randle (Rundll) [email protected]

Party mailing list changes

Feedback:
    Included: suggestion to include instructions for closed lists ton how to move to dicussion forums.
    Consider: suggestion to consider auto-subscribing members to a weekly digest of discussion topics
    Consider: how to allow for push-notification to mobile devices for discussion / meetup notifications (would probably need to be locale based/aware).

Proposal:
{
    This proposal is to:
        decommission most mailing lists (lists.pirateparty.org.au), except for Party announcement and State announcement lists; and,
        create a new mailing list called 'Party Notifications', for all marketing, crowd funding, internal activities updates (anything non-election/congress essentially); and,
        new Party members are automatically added to the Party Announcements, Party Notifications, and their State announcement lists; and,
        run a subscription update on all party members, adding them to the Party Announcements, Party Notifications, and their State announcement lists unless they have already unsubscribed; and,
        start using the State Announcements lists for notification of local crew events by State coordinators / member event organisers.
}

Rationale:
{
    The majority of Party mailing lists are not used, it is therefore time for a clean up and migration of remaining uses to the discussion forums.

    This change will mean email lists are only used for official announcements by the Party, with any interaction and discussion directed to the discussion forums.

    It also remains unacceptable that new Party members are not automatically added to announcement lists, this has meant since the founding of this political party some percentage of our members will have signed up as members and missed the majority of emails we've sent (except for the most important mass mailed messages, such as internal elections). But this is still a very poor situation for member engagement which we can easily improve.
}

Implementation plan:
{
    Create the new Party Notifications list and subscribe all members except those unsubscribed from Party Announcements.

    Run a subscription update on all party members, adding them to the Party Announcements and their State announcement lists.

    Send email to Party Notifications notifying everyone of the change, with information on how to manage the new lists / their subscriptions etc.

    Send a `closing mailing message` to subscribers of the below, directing them to new locations for participating as this may reactivate volunteers:
        Creative Services Work Group
        Programming Work Group
        Discussion - TAS
        Discussion - QLD

    Delete the following lists:
        Copyright Review Working Group
        Creative Services Work Group
        Discussion - ACT
        Discussion - NSW
        Discussion - NT
        Discussion - QLD
        Discussion - SA
        Discussion - TAS
        Discussion - VIC
        Discussion - WA
        Election
        Minutes - General
        Minutes - NC
        Party Discussion
        Programming Work Group
        Protect Our Privacy

}

Costs:
{
    Some members will probably resign because we contact them for the first time in years. On the flip side, other members we've never properly communicated with will probably start actively participating.
}
  • Summary: Replace email lists with discourse
  • General support provided that new members are directed to discourse

General Business

App

  • Andrew and Tom are liasing with "Scrub" on a general news/update app

Panel


Motions

  • MOTION: Approve up to $600 for room booking for National Congress, to be held at Ross House on July 22nd-23rd.
    • Put by: David Crafti
    • Ayes: 7 (Thomas Randle, Simon Frew, Emily Seivers, Michael Keating, Fletcher Boyd, Peter Fulton, Andrew Downing, Mark Gibbons); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
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