Minutes/National Council/2018-03-19

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Meeting Minutes
This document is a record of a meeting. Do not edit this document without contacting the relevant group first.


Start: 20:39 AEDT

End: 22:29 AEDT

Attendance

  • Tom Randle
  • Emily Sievers
  • Peter Lawler
  • Mark Gibbons
  • John Jeffery
  • Miles Whiticker
  • John August
  • Alex Jago
  • Simon Frew

Apologies

Absentees

Other Attendees

  • Fletcher Boyd

Minutes

Previous Meeting Minutes (Tom)

Correspondence, reports, and action items (Secretariat)

None

Discussion items, and motions

Adopt Nation Council Standing Orders (Tom)

  • Tom presents new Standing Orders for National Council meetings: https://pad.pirateparty.org.au/p/2018-nc-standing-orders
  • Emily is pretty happy with them.
  • Peter doesn't like the font.
  • Tom explains the silencing and interruption rules should essentially never be used. They are there only to help provide process for extreme disagreement.
  • Motion put, see below.

Congress (Tom)

  • Tom hands off to Miles
  • Miles reports a meeting with ThoughtWorks as a possible venue and host
  • Miles has discussed equipment lists with Tom
    • Will need to hire/source some equipment
    • 7th and 8th of July proposed dates.
    • Discussion with possible speakers has begun
    • Venue is in the CBD
    • Venue costs expected to be provided as a donation
    • Tom requests the full invoice is provided, total value, no discounts, and it gets written off as a donation. Covers all AEC declaration requirements.
  • Secretariat will need to start creating wiki content for the Congress

Action item: Secretariat start setting up the congress wiki

General Business

  • Emily nots newsletter still needs to go out
  • MarkG reports he is working on PayPal issues
  • Peter is interested in social media statistics
    • useful for raising Party profile
    • Frew mentions the Party doesn't track these areas well (resources)
    • Miles suggests possible third-party services for social media statistics
  • Tom mentions finishing off a copyright submission to the Cth Department of Communications and the Arts

Authorisation process changes (AlexJ)

  • AlexJ explains some recent AEC election advertising law changes
    • Internal process changes as a result have been discussed and run passed David Read
    • Tom mentions the changes move us back to what we've had before
  • Tom mentions "In the future, all the 'how to' info should be striped out of the auth process and moved somewhere else, and the auth should be the minimal text to actually authorise things, not [how to] put [ads/artworks] in repos"
  • Motion is written up in a pad: https://pad.pirateparty.org.au/p/Auth-process-changes-20180319
  • Motion put, see below.

General Business (part 2)

  • Miles raises a general email to call for volunteers
    • Tom is happy with a call out for volunteers
  • Miles will provide Tom with a features request list for the members area functionality

Action item: Miles will prepare a members area features request list

Motions

  • MOTION: Accept minutes from previous PPAU meeting on 5 March 2018
    • Put by: Emily Sievers
    • Ayes: 7 (Tom Randle, Peter Lawler, John August, Miles Whiticker, Emily Sievers, Alex Jago, John Jeffery); Nays: 0 (); Abstains: 2 (Simon Frew, Mark Gibbons)
      • Motion carries.
  • MOTION: Accept the Authorisation Process changes as presented
  • Presented document: https://pad.pirateparty.org.au/p/Auth-process-changes-20180319
    • Put by: Alex Jago
    • Ayes: 8 (Peter Lawler, Miles Whiticker, Tom Randle, Simon Frew, John August, John Jeffery, Alex Jago, Emily Sievers); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
  • MOTION: stop meeting
    • Put by: Emily Sievers
    • Ayes: 7 (Tom Randle, John August, Miles Whiticker, Alex Jago, Emily Sievers, Mark Gibbons, Simon Frew); Nays: 1 (Peter Lawler); Abstains: 0 ()
      • Motion carries.

CFV Motions

  • MOTION: Modify the Authorisation Processes as described
    • Put by: Alex Jago
    • Ayes: 1 (Alex Jago); Nays: 0 (); Abstains: 0 ()
      • Motion lapses.
Modifying the document at https://pirateparty.org.au/wiki/Authorisation_processes

In the section ‘Promotional images for online distribution’ append two items:

  All approved artworks must include an authorisation tag, at the bottom or end, in the form 'Authorised by' followed by the name, position and full address of a consenting Councillor.
  Any approved artworks with Scalable Vector Graphics source are to be added to the vector graphics repository (https://github.com/ppau/ppau-graphics) with authorisation tag(s) and document metadata updated according to that repository's policies.

In the section ‘Printed materials, videos and paid Internet advertisements’ append one item:

  Any approved artworks with Scalable Vector Graphics source are to be added to the vector graphics repository (https://github.com/ppau/ppau-graphics) with authorisation and printing tag(s) and document metadata updated according to that repository's policies.
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