Pirate Bureau/Terms of Reference

Official Party Document The veracity of this document is ensured by the National Council and editing of this page is limited to members of the National Council.

Purpose

The Steering Committee is established to coordinate the creation and dissemination of promotional materials, and to encourage broader Party participation in campaigns.

Coordination

1. The Steering Committee is co-chaired by the Designs Officer and Social Media Officer.
2. The Designs Officer and Social Media Officer are appointed by the National Council.

Membership

1. The Steering Committee consists of
   1. the Designs Officer,
   2. the Social Media Officer,
   3. no more than two Councillors, and
   4. other members as invited by the National Council.
2. If a Councillor also holds the position of Designs Officer or Social Media Officer, they will not count toward the limit of two Councillors.
3. The Secretariat must manage the Pirate Bureau mailing list by
   1. adding new participants, and
   2. removing old participants after three months of inactivity, upon resignation from the Party, or otherwise at the request of the participant.

The Pirate Bureau

1. The Pirate Bureau consists of a mailing list of volunteers and an IRC channel managed by the Steering Committee.
2. Volunteers may apply by email to the Steering Committee to be added to the mailing list ([email protected]).
3. At the direction of the Steering Committee, the Pirate Bureau;
   1. creates promotional materials,
   2. anticipates and plans for upcoming events, including elections, and
   3. plans events such as media stunts and protests to increase publicity.

Objectives and responsibilities

1. The Steering Committee is responsible for Party publicity in general, including
   1. monitoring and managing promotional materials on the forum,
   2. managing and coordinating the Party's social media accounts, and
   3. guiding the Pirate Bureau.
2. The Steering Committee also contributes to
   1. promoting a collaborative creative culture, and
   2. maintaining a coherent identity for the Party.
3. The Steering Committee is not responsible for
   1. press releases, or
   2. public inquiry submissions.
4. The co-chairs must
   1. liase with the National Council as necessary,
   2. publicise meetings of the Steering Committee, and
   3. publish minutes of meetings of the Steering Committee.
5. Meetings of the Steering Committee are chaired by one co-chair as agreed between them, or otherwise on a rotational basis.

Internal communication

1. The Steering Committee and the Pirate Bureau use a non-public mailing list and an IRC channel (#ppau-bureau) for internal communications.
2. The Steering Committee must hold regular and accessible meetings, as set by the co-chairs or the National Council.

Decision-making procedure

1. Decision-making should be democratic, and decisions made through consensus.
2. Materials created by the Pirate Bureau must adhere to the relevant authorisation processes.

Budgetary requirements

Any spending must be approved in advance by the National Council.

Duration

Indefinite.