Minutes/National Council/2013-06-05

Meeting Minutes This document is a record of a meeting. Do not edit this document without contacting the relevant group first.

Agenda

• Chair
• Designate Minute Scribe (Feenicks)
• Take Attendance (Chair)
• Approve Previous Meeting Minutes (Chair)
  • https://pirateparty.org.au/wiki/Minutes/National_Council/2013-05-22
• Preference process
• Campaigns Committee Stuff
• Election process
• Flight costs to WA (Brendan)
• PO Box issues (Roderick, Brendan)
• Social media for Newcastle Crew SKIP
• Finance stuff (Brendan)
• Finance Report (Money In / Money Out) For the Month of May, 2013
• Membership report (Brendan)
• NC venue in canberra (glen)
• Polly (brendan)
• NC venue in canberra (glen)
• Motion Meeting Close (Chair)

Start time: 20:00 AEST 05/06/13

Finish time: 21:30 AEST 05/06/13

Attendance

• Brendan Molloy
• David Campbell
• Glen Takkenberg
• Mozart Olbrycht-Palmer
• Simon Frew

Apologies

• Rodney Serkowski

Minutes

Approve last meeting minutes

• Delayed til later in meeting
• See motions.

Last meetings action items

• Prepare mailout to be sent to other parties explaining our process and requesting reasons to preference them; press team to write a PR for release in parallel
  • See Preference Process item below

• Glen to clarify printing byline with AEC
  • got a non answer back
  • Glenn feels that his and Thomas Randle's interpretation of the legislation is correct
  • when Brendan went to the AEC thing in Sydney, they said personal printers need the byline too

• Develop Crew Formalisation Process for next meeting
  • not yet addressed
    • hold over til next time since there are more urgent matters

Preference process

• Mailout is nearly done but it needs to be tweaked to be more marketable
• https://pressteam.piratenpad.de/10
  • could use a review by Mozart & Brendan wished to revise it
• Aim for Monday (get PR out in the morning and the mail out on the sunday evening)

Campaigns Committee

• everything was sorted out over email, no new items now

Flight costs to WA

• Brendan going to WA
• Brendan paid $500
  • need clarification on whether this counts as a donation, or needs to be an expense claim etc.
  • Treasurers will need to look into the proper way to account for it to ensure all is legit for AEC
  • expense was $200 more than it might have been except wasn't confirmed until today.

PO Box issues

• Brendan has spoken to Rodney about it (PO Box in Rodney's name)
• Auspost needs a declaration that you're expecting mail for a "company" or it gets rejected

Finance stuff

• Pin is going awesome
  • it is $9 per month for live because we got in early (very affordable)
  • so far $250 auto transferred to bank and another $200 pending
  • auto transfer about every 7 days
• "recurring payments" not yet sorted
• Brendan meeting with Rodney and Sam this month to reconcile infos
• The Repeal s313 thing might be a vector to get donations
  • make it a petition/donation portal?
• David has a venue in Newastle for running a TPBAFK screening and maybe others

Finance Report (Money In / Money Out) For the Month of May, 2013

• Direct Deposits to Bendigo
  • $400 in donations.
  • $20 in membship fees.
  • $0.14 interest.
• Paypal
  • Uncategorised Income in donations and membership dues: $415
  • Expenses
    • $23.55 for servers.
    • $14.16 in Paypal fees.
• Current Status of War Chest is ~ $19,300, ceteris paribus, the election campaign fund will be around 4000, after candidate costs, if no candidate contributions are made. Recommend we retain a portion of at least $1,500 for ongoing administrative costs.

Membership report

• 10 new members
• 1 resignation
• New member Nihilism is a legal student
• Brendan has a new welcome/action webpage thing:
  • http://boo.brendan.so/decisions/
  • Does not care how/where this is deployed, it just needs to exist
    • can throw it at rundll to integrate into the contribute page
  • will eventually be theming it PPAU style

NC venue in canberra

• Glenn has contacted several venues
  • the best option appears to be the canberra club
    • http://www.canberraclub.com.au/Functions/Gowrie-Boardroom.aspx
    • $650 for the weekend
    • May be more a club in the sense of a gentlemans club rather than a beer and pokies type
    • we would be the only people there
    • they promised "internet"
  • if larger room is needed:
    • http://www.canberraclub.com.au/Functions/Brindabella-Room.aspx - is $850 for the weekend
• aim for smaller room, but go bigger if there is a flood of interest
• Need find out:
  • 1. get photos to see layout of powerpoints, walls etc
  • 2. get definite assurances in regard to internet
    • "The internet connection we offer is very reliable and will suit your needs for that day." - Will still need to test it.
  • 3. test Telstra NextG reception if possible
• We can access the rooms from 8:30am, and have until 6:30pm
• Also: http://www.canberraclub.com.au/Functions/Molonglo-Room.aspx
  • Looks good, but more expensive and likely too big for needs
• it is the building where we have our ACT meetups, middle of the city, heaps of free parking on the weekend less than 500m away
• more info before final approval
  • specifically pics of smaller room, only go bigger if attendee numbers dictate
  • can do final approval over email upon receipt of pics etc
• Glenn has already emailed the functions organiser requesting photos

• Note: Getting close to 30 day deadline to meeting must be announced by Friday at latest (otherwise it will need to be pushed back)

Polly

• A new website was put up:
  • http://polly-project.org
• Andrew and Brendan had a meeting with the Dutch on mumble on Saturday
  • The three Dutch folks involved have a clue and have put a lot of thought into this too
• It's progressing and the Dutch are willing to throw programmers at it.
• There were initially disagreements about the reputation system we have planned, but Andrew made a convincing argument

Election process

(Note this item was missed, meeting was closed then quickly reconvened so as to discuss this item as planned)

• We need someone that isn't Brendan to run the election process for congress this year
• Also need a proper process for signing off on the html ballot etc. Such as "the election committee must vote to approve a ballot for going to vote"; so we dont have people whinging about randomisation etc
• Ideal situation would be a team of about three trusted long term member folks not involved in the elections themselves
  • IT guy, programmery guy, and a third wheel
  • Someone technically competent and not competing.
  • Basically IT Officer will just need to log in and run a script a couple of times start it, then once at the end to end it.
• Brendan will still end up designing the ballots but team will sign it off and run it all and then dump the data
• Brendan will write ToR that says these things and defines their responsibilities
• Eventually vote hashing should be implemented

Policy submissions

• See motion to have a 3 day cut off.
• Policy motions are too complex and time consuming to be brought up on the day without time to look at them prior
• There maybe room for submissions that just miss cut off to be considered.

Motions

Motion: Approve last meeting minutes https://pirateparty.org.au/wiki/Minutes/National_Council/2013-05-08

• 5 ayes.
• Motion passes.

Motion: disallow policy proposals 3 days before the Congress, and add to the standing orders that policy submissions are not allowed to be submitted on the floor.

• 5 ayes.
• Motion passes.

Motion: Close meeting

• 5 ayes.
• Motion passes.

Action Items

• Brendan will write ToR for Internal Elections Committee/Working Group