Minutes/National Council/2013-10-23

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Meeting Minutes
This document is a record of a meeting. Do not edit this document without contacting the relevant group first.

Agenda

  • Ratify minutes from last meeting
  • Action items from last meeting recap
  • WA Branch WG (Fletcher)
  • Work Group Creation (Brendan)
  • State branch membership bylaw (Mozart)
  • Xenophon's Surveillance Summit (Frew)
  • Addition to Press Team (Mozart)
  • State Coordinator representation at NC meetings (Brendan)
  • climate change day of national action - Nov 17 (Melanie)
  • Payment authorisation mechanism (Brendan)
  • Reimbursement of Brendan for IGF (Brendan)
  • WA Branch things (Fletcher)
  • General business

Start: 8:37 pm 23/10/13 AEDT
End: 9:46 pm 23/10/13 AEDT


Attendance

National Council

  • Simon Frew
  • David Campbell
  • Brendan Molloy
  • Mozart Olbrycht-Palmer
  • Ben McGinnes (Hasimir)
  • Melanie Thomas
  • Mark Gibbons
  • Glen Takkenberg (taco)

State/Territory Coordinators

  • Fletcher Boyd (WA)

Apologies

  • Daniel Judge

Minutes

Previous minutes

  • Incomplete, will be completed and voted on at next meeting.

Action items from last meeting

  • Ben did not investigate bank options due to financial disclosures needing preparation.
  • Daniel was ill.
  • Mark and Mozart have started, expect to complete by next Friday.
    • Needs greater consultation with electoral commissions regarding disqualification of members and funding
  • Brendan and Fletcher successfully wrote ToRs for state branch.

WA Branch Working Group

  • Fletcher Boyd wishes to form a working group based on the proposed terms of reference for Western Australia.
    • Fletcher indicated a desire to withdraw due to insufficient numbers.
  • General critique of branch working group terms of reference
    • Agreement that the terms of reference are appropriate
    • See motions
  • Fletcher now has sufficient numbers to form a working group with the agreed on terms of reference.
  • The terms of reference set out a process that must be followed in order because:
    • Getting a bank account without incorporating is difficult
    • Hosting a congress without being incorporated is pointless because it counts as the Annual General Meeting
    • You would have to run a quick, substandard congress to solve the problem.
    • Order is based on experience.
  • Clause regarding disbanding WG does not relieve the members of the WG of other responsibilities in the terms of reference.
    • All except a few responsibilities remain in place
    • Similar to post-contractual obligations
  • See motions
  • Item postponed.

State branch membership bylaw

  • Already covered, see above under 'Action items from last meeting.'

Xenophon's Surveillance Summit

Addition to Press Team

  • Recommended member was added to the mailing list.
  • Laura contributed to the last press release.
  • Motioning to make it formal as per ToR for Press Team.
  • Now have two members from Western Australia on the team.
  • See motions.

State Coordinator representation at NC meetings

  • Intended to broaden access for the states
  • Brendan proposing a resolution to allow state coords to make motions at NC meetings.
  • It legitimises what we already allow: adjustments to the agenda by non-NC members.
  • We need to interact with branches more over time.
  • See motions.

WA Branch Working Group (returned to)

  • Fletcher has three members to meet the Terms of Reference requirements.
  • See motions.

Climate change day of national action

  • November 17.
  • We should represent across all states
  • Will need banners and flags
  • Good response at the Reef Rally in Qld.
  • We have flag designs created, just need to obtain them.
  • Needs one banner per capital city.
  • Melanie to look into quotes and put in a request.

Payment authorisation mechanism

  • A system where requests and claims for funding can be made at any time.
  • Obviates the need for an NC meeting and the resulting delays caused.
  • Still publicly accessible and transparent.
  • Web-based
  • Automatically sends emails to NC, NC votes on it.
  • Record is kept permanently
  • Must be referred to in the NC minutes the following week.
  • Transparency, centralisation and agility.
  • Exportable data will make returns easier.
  • Brendan will find someone to code it up.
  • Will include attachments for receipts.
  • Alternative in the meantime is proposed email approval.
  • Waiting 14 days for authorisation is unreasonable.
  • See motions.

Reimbursement of Brendan for IGF

  • See motions.
  • Nothing new learned from IGF
  • People like PPAU though.
  • Brendan shook Senator Stephen Conroy's hand in the hotel foyer
  • Not sure why he was there; wasn't at IGF.
  • He is reasonable in person
  • He was promoted to shadow defense minister the next day
  • Anything learned will be introduced to the relevant areas when appropriate.

WA Branch

  • Social Media accounts
    • Permission to add WG members with the approval of an NC member (as opposed to at a meeting)
      • Addition of Trevor Dadson if the previous item is denied.
  • Fletcher seeking permission to add working group members with the approval of an NC member (as opposed to at a meeting).
    • Rejected because it would violate terms of reference and would need membership confirmation.
    • Only Secretary, Deputy Secretary and Brendan have access to database.
  • Fletcher seeking permission to create and/or get access to Twitter and Facebook accounts for WA Branch.
    • Social media guidlines haven't been completed.
    • Permission withheld for this meeting, but Fletcher will complete guidelines for next meeting and revisit then.
  • Addition to WA WG.
  • See motions

General business

  • Brendan is running for a position on the EFA Board.
  • TPP meeting next week in Sydney with DFAT.
    • Brendan attending, maybe David too.

Motions

  • MOTION: Implement the Branch Formation Working Group ToR as written.
    • Put by: Brendan
    • Ayes: 7 (Frew, Brendan, Hasimir, MarkG, Mozart, Mel, DavidCampbell); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
  • MOTION: Create the WA Branch Formation Working Group, with the initial members Fletcher Boyd, Steven Smith and Rebecca Howard.
    • Put by: Brendan
    • Ayes: 5 (Brendan, taco, Hasimir, Mel, DavidCampbell); Nays: 0 (); Abstains: 0 ()
      • Motion invalidated due to failed verification of Rebecca Howard as a member.
  • MOTION: add Laura Atkinson to the Press Team.
    • Put by: Mozart
    • Ayes: 7 (Brendan, Hasimir, Frew, MarkG, Mozart, Mel, taco); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
  • MOTION: Resolution: State/Territory Coordinators or the Secretary of each State/Territory Branch may raise motions at National Council meetings and may speak during discussions.
    • Put by: Brendan
    • Ayes: 8 (Brendan, Hasimir, MarkG, Mel, Mozart, Frew, DavidCampbell, taco); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
  • MOTION: Create the WA Branch Formation Working Group, with the initial members: Fletcher Boyd, Steven Smith and Rob Steinz.
    • Put by: Brendan
    • Ayes: 7 (Frew, MarkG, Mozart, Hasimir, Mel, DavidCampbell, taco); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
  • MOTION: Resolution: Allow the National Council to vote on payment requests outside of National Council meetings via email, as long as that payment is noted at the very next meeting of the National Council.
    • Put by: Brendan
    • Ayes: 8 (Frew, Hasimir, Brendan, MarkG, Mozart, Mel, DavidCampbell, taco); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
  • MOTION: Reimburse Brendan the $75 fee for attending auIGF 2013.
    • Put by: Brendan
    • Ayes: 6 (taco, Hasimir, Frew, DavidCampbell, Mel, Mozart); Nays: 0 (); Abstains: 1 (Brendan)
      • Motion carries.
  • MOTION: Add Trevor Dadson to the WA Branch Creation WG.
    • Put by: Brendan
    • Ayes: 7 (Brendan, Hasimir, taco, Mozart, Frew, Mel, DavidCampbell); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
  • MOTION: End this meeting.
    • Put by: Brendan
    • Ayes: 7 (Hasimir, DavidCampbell, taco, Brendan, Frew, Mozart, Mel); Nays: 0 (); Abstains: 0 ()
      • Motion carries.

Action items

  • Frew to draft an email requesting invitation to Xenophon's surveillance summit and email it to NC.
  • Melanie to obtain quotes for flag and banner production.
  • Brendan to find someone to commence work on a payment authorization mechanism.
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