Minutes/National Council/2014-07-31

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Meeting Minutes
This document is a record of a meeting. Do not edit this document without contacting the relevant group first.


Agenda

  • Previous meeting's minutes
  • Handover related business
    • Byline/Party address update (DanielJ)
    • Registered Officer
    • ACT Co-ord (DanielJ)
  • Confirmation of urgent reimbursement motion (Mozart)
  • Information transfer where relevant
  • Congress related business
    • Payments
    • Reimbursements
    • Working groups and other actions
  • Coordinator meetings and mailing lists for cooperation of effort
  • Processes (Brendan)
  • General business

Attendance

  • Brendan Molloy
  • Ben McGinnes
  • Simon Frew
  • Daniel Judge
  • Fletcher Boyd
  • Andrew Downing (PDC)
  • Michael Keating
  • David Crafti (Vic)
  • Mozart Olbrycht-Palmer
  • Mark Gibbons (late with apology)


Apologies

  • Rebecca Howard (socmed)
  • Melanie Thomas
  • Mark Gibbons (will be late)


Minutes

Previous Meetings Minutes

Handover related business

  • Confirm that new Party Address will be David Campbells
    • Necessary for reasons of being in NSW anyway (Association registration)
    • will need send an "Update of non-parliamentary party details" form to the AEC to change
      • see action items
  • ITWG to update it on web etc
  • Registered Officer changeover was started via email a few days ago
    • Brendan will bring the form to the NSW meet this weekend to get the three names necessary for the changeover
  • Confirm that Glen has indeed left the ACT coordinator role and it is currently vacant
    • some potential new replacements to be pursued
  • Most AEC things are now able to be done electronically, so physical location less of a requirement


Confirmation of urgent reimbursement motion

  • Urgent motion as voted on over email prior to meeting
  • To Cover the $165 entry fee for Mozart Olbrycht-Palmer to go to the Human Rights Conference.
    • See motions
  • Ben will start the process tonight


Information transfer where relevant

  • Registered officer stuff has been managed
  • Mozart will still be around and contactable if need be
  • People have been put on the right email lists etc
  • See Constitution for any further details

Congress related business

Payments

  • Final invoice for the venue was paid
  • AV equipment, PA etc paid
  • Only outstanding items are network items
    • DanielJ will need reimbursment for vodaphone sim
      • Awaiting deduction from Credit Card before claiming
    • Unclear on Keatings items
    • Discuss these items at next meeting

Working groups and other actions

  • Brendan has been speaking witgh Fletcher over past few days on these items
  • Arising from congress
    • Eg:Congress Review Committee, Party Constitution Review Working Group, International Relations Working Group, Corporate Stalking Policy etc
  • Fletcher to put the ToRs in a pad and email them around and we'll vote on them next NC meeting and amend as necessary
  • PPI ultimatum and delivery of it will be for the International Relations Work Group
  • Brendan also discussed with AndrewD amending the ToR for the PDC to include an Inquiries Officer
    • that way PDO could manage policy process, and IO could manage inquiries people and groups

Coordinator meetings and mailing lists for cooperation of effort


Processes

  • the Secretary (and Deputy) formalise our processes as party standards to be followed as necessary
    • they would be fluid documents of requirements that can be amended by the NC or general meeting upon recommendation
      • for instance, bank change over stuff
  • Stuff we need formal processes documented for:
    • Handover
    • Congress setup
    • Banking
    • Payments perhaps also
    • Minuting standards
      • so new working groups have a reference document that they can look at
      • quick rundown: they're meant to be simple checklists to follow when completing a boring admin task
        • Less chance of making mistakes/oversights
  • Note other conventions, such as Bank Signatories
    • eg: traditionally it's President, Secretary, Tresurer, Deputy Tresurer
  • We had agreed to monthly reports on bank account status
    • What would be ideal is that monthly we send a report to the announcement mailing list
      • containing those bank details and
      • links to the minutes of any meeting that occurred that month
      • and any groups that need members
    • we used to do this in a more adhoc way, but I'd like it standardised and consistently followed.
    • it would be the responsibility of the secretariat, unless they delegate it off.
    • some concern on perception of spamming people
      • perhaps let the NC try a new push-based communicatoin mechanism and see how it goes.
  • Brendan proposes we change fortnightly general meetings to monthly
    • since the introduction of the discussion forum, the fortnightly general meeting is almost pointless.
    • monthly meeting may be set up in way to give members a clear power to vote on issues
      • like a mini-Congress each month


  • All policy proposals must have a supporting section discussing how the policy maps to our principles
    • this issue comprises along the lines of 99% of the questions we've been getting
    • AndrewD to put this on PDC to do list
  • membership auditing
    • a process needs to be introduced and followed
      • primarily checking for duplicates and validity
    • Brendan aims to have the join form completed by the end of August (coincides with processes)
    • Brendan and DanielJ to work on process
  • Congress (online participations)
    • Brendan and DanielJ to also an FAQ that needs to be written
  • We need to have a page on the website that lists the National Council with photos and a bio.
    • Keating to look into organising this
  • Also need to improve the Contact page
    • see action items
  • A public to-do list
    • so in an NC meeting, if we notice something, but don't want to action it we 'todo list' it.


General Business

  • Mozart has modified wiki of all the policies to incorporate the changes.
    • needs to be verified at next NC meeting
  • Brendan also needs to update constitution
    • see action items


  • Joe has now recieved all the goods and items for the pozible rewards mailouts
    • Need to be liaised with to work out couriering/sending options
      • See action items
    • We may need to advance funds to cover it and recoup unspent monies
  • AndrewD: I have in mind that I'd like to keep party policies from rotting on the wiki too much. I'd like to give one policy per month a bit of a refresh with the members. This could be on Discourse and/or have a mention in the monthly email you have been touting.
    • could do both


  • PPAU's PPI issues was mention in US Pirate Party Pirate National Committee meeting
    • along lines of Brendan planning to start a competitor to PPI
    • a dutch member appears and make statements miscontruing PPAU's intent
      • Brendan forwarded him a respons which clearly clarifies our position (will send on to NC)
    • New Workgroup needs to make clear:
      • PPAU wants this change and it is not a personal vendetta from Brendan
      • Have no interest in fighting a failed bureaucracy out of vendetta. That's just a waste of energy and time
  • Facebook policy director emailed Brendan
    • Guy Rundle wrote a piece about the human rights conf next week and he said Facebook gets to ramble on online harassment, but doesn't have someone like us to respond to them
    • FB person interpreted this as us having a contrary opinion on the issue of online harassment to them
    • Brendan linked to our child protection submission
      • Basically Guy Rundle asked why there wasn't an opposing view.
      • Facebook misread the article to think we opposed them.
      • Brendan pointed out we generally don't throw our opinion on the pile of discourse if it's all said and done and focus on areas lacking a voice
      • pointed out our members generally find their recent experimentation to be unethical and we don't like their culture relating to privacy and censorship.
      • and happy to meet up and discuss these things. (and report to party what was discussed)
  • Brendan and Mozart will be at the human rights conference next week

Motions

  • MOTION: accept the minutes of 2014-07-17
    • Put By Brendan
    • Ayes: 6 (Brendan, DanielJ, Mozart, Frew, Ben, David)
      • Motion Carries
  • MOTION: Cover the $165 entry fee for Mozart Olbrycht-Palmer to go to the Human Rights Conference.
    • Put by Brendan
    • Ayes: 6 (Brendan, Mark, Daniel, David, Simon, Melanie)
      • Motion carries
    • Note: This was an urgent motion passed via email and is included in the minutes as per By-law 2014-01 - Urgent Motions.
  • Motion: Close the meeting
    • Put by Brendan
    • Ayes: 6 (Brendan, DanielJ, Ben, David, Frew, MarkG)
      • Motion carries

Action Items

  • Brendan to email DanielJ davids address
  • DanielJ to fill in AEC forms to update address
  • Brendan to supply DanielJ with new server details for member db
  • DanielJ to cancel Vodaphone SIM
  • revisit networking reimbursements next meeting
  • Fletcher to look at ToRs for working groups etc arising from congress
  • Ben to prepare for bank signatory changeover discussion at next meeting
  • Ben to email DanielJ and Brendan bank account details
  • Brendan and DanielJ to work on processes
  • Brendan to finalise constitution updates
  • Mozart to write a proposal for content of Contact page
  • The relevant knowlegable person is to contact Joe about couriers
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