Minutes/National Council/2015-04-15

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Meeting Minutes
This document is a record of a meeting. Do not edit this document without contacting the relevant group first.


Agenda


Start: 20:38 AEDT
End: 21:12 AEDT

Attendance

  • Simon Frew
  • Melanie Thomas
  • Brendan Molloy
  • Fletcher Boyd
  • Mark Gibbons
  • Daniel Judge

Apologies

  • Michael Keating

Minutes

Previous meeting's minutes

Attendance of NC members/apologies

  • We've had an increasing issue lately with NC members not notifying us when they're going to be absent from meetings
    • Obviously there's times when it's not possible to do let us know beforehand but it's becoming an issue with meeting quorum or more specifically, whether we know we're not going to be able to
    • Right now there's probably no need to take things further in terms of motions but Fletcher will be sending out an email tonight to remind everyone
  • If a member is not attending meetings continuously without reason, Secretary should privately email to ask why

Action items

  • Brendan to work on audit code
    • Done and then some
  • Daniel to continue with data retention pages
    • ongoing, draft url circulated, mainly just final proof and cosmetic changes needed
    • time window for eliciting Brendans assistance with cosmetic edits missed, will continue without
    • some feedback from discussion forum incorporated into content
  • Fletcher to email NC about attendance
    • not done

Audit

  • emails been sent around with the numbers
    • >700 confirmed in less than a week
    • ~100 resignations
    • the reasons for resignation are almost exclusively in 3 categories
      • 1) ineligible for enrolment or otherwise overseas
      • 2) sadface ragequit of all politics
      • these make up about 60-80% of all resignations I've looked at
      • the last one is "unthinking madness"
    • also the field was mandatory but some people sent blank reasons (which, means those people were using IE8)
  • Spreadsheet of results on server
    • Fletcher to assist DanielJ accessing this spreadsheet securely
  • The Audit email code is on github under ppau/audit2015

PO Box payment

  • Our PO box is up for renewal
    • cost is $120 (p/a)
    • See Motions
  • DanielJ will email treasurer with details after meeting

Social Media Officer

  • Suggest we send an announcement email with information about this vacancy.
    • someone write a nice job description
    • Frew can cover SocMed in meantime with DanielJ as backup
  • Ben may have some useful scripts

General Business

  • Brendan found a nice cafe in Uppsala, Sweden
  • Congress
    • Need to find venue, Gaelic could be a fallback but less than ideal (was about $400 per day)
    • Some possible venues here: http://www.cityofsydney.nsw.gov.au/explore/facilities/venues-for-hire
      • but more expensive than expected
    • Also Brendan will reach out to UTS and that may be best option
    • Crowdfunding may be useful this year, especially since finances are a little softer
      • Option: >$50 donation gets a shirt UPON ARRIVAL (also saves postage)
    • aim for budget ballpark of maybe up to $1200 for the two days.
    • Eventbrite for RSVPs etc
    • 18-19 July or 25-26 July would be ideal
    • get Nick to get quotes on buying all the shit we need for congresses.

Motions

  • MOTION: Accept the minutes of 2015-04-01.
    • Put by: Brendan
    • Ayes: 6 (Brendan, MarkG, DanielJ, Ben, Fletcher, Frew); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
  • Authorise payment of $120 for PO box renewal.
    • Put by: Brendan
    • Ayes: 6 (Brendan_, mel, Fletcher, DanielJ, MarkG, Frew); Nays: 0 (); Abstains: 0 ()
      • Motion carries.
  • MOTION: close meeting.
    • Put by: Brendan
    • Ayes: 7 (Ben, Fletcher, DanielJ, Brendan, MarkG, mel, Frew); Nays: 0 (); Abstains: 0 ()
      • Motion carries.

Action Items

  • DanielJ to email treasurer with PO Box payment details after meeting
  • Daniel to continue with data retention pages
  • Fletcher to email NC about attendance
  • Fletcher to assist DanielJ to access membership audit spreadsheet securely
  • DanielJ to go through spreadsheet and send appropriate details to AEC
  • Mel to write up Social Media Job Description (By friday)
  • Brendan to contact UTS regarding Congress venue
  • Ben to email some contacts about other venues
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