Minutes/National Council/2015-10-14

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Meeting Minutes
This document is a record of a meeting. Do not edit this document without contacting the relevant group first.


Agenda

Start: 20:42 AEST
End: 22:51 AEST

Attendance

National Council

  • Simon Frew
  • Thomas Randle
  • Fletcher Boyd
  • Daniel Judge
  • David Crafti
  • Adien Treleaven
  • Mark Gibbons
  • Michael Keating
  • Ben McGinnes


Apologies

Minutes

Previous meeting's minutes



Strategy meeting reportback

  • We had a loose meeting last week to discuss strategy
    • was productive
    • Keating will tidy up the logs for sharing
  • we should probably do them monthly, its always good to stay in contact and engaged
  • we don't move as quick as some organisations but its great to chat and spitball ideas
  • especially as we do have some big ticket items (federal election etc) coming up

Minutes in general

  • DanielJ has had trouble finding time to get the minutes sorted/marked up.
    • Got two meetings worth sorted for tonight
  • Fletcher will assist to get backlog sorted before next meeting
  • Congress minutes also need to be done finished off (mostly discussion)
    • Audio files would need heavy editing before any kind of release due to possible capture of candid conversations in breaks etc
    • https://pirateparty.org.au/wiki/Pirate_Congress_2015/Minutes
    • all votes and key decisions are minuted, it's really just discussion that is outstanding (not actually essential to be minuted)
    • also will need the financial report component added
  • MarkG points out: we're volunteers, the minutes will be done when they're done

AEC Returns

  • MarkG will have the key figures by tomorrow morning
    • Password that was needed was received no problems
  • MarkG expects this will be wrapped up tomorrow
    • its good that we had Xero

Election Royal Commission

  • http://electionroyalcommission.org.au/
    • we have the statement together
    • we should put it out on social media and then contact a wide variety of parties to put their names to it
    • and do a pr as needed should time or interest dictate
  • discussion about whether it should include our intentions, desired changes
    • the call is for a royal commission - to get widest support to then have an avenue to push for our desired changes the call for an RC should be as 'blank slate' as possible
    • ie "Let's not undermine an independent inquiry by demanding it gives us certain answers."
  • so far we've only talked to alliance for progress parties.
    • we should broaden that, maybe not engage with the outright fascists, but should be no problem in sending a message to the likes of PUP, LDP, Xenophon, Defence Veterans etc etc
  • also will have a catchall *@electionroyalcommission.org.au email address that will forward to NC

Fundraising

  • Everything on the warchest campaign is about ready to go, the volunteer page is the last piece of the puzzle
    • Then we email members
    • social media campaign
    • ?
    • profit!
  • https://pirateparty.org.au/warchest
  • The other fundraising thing that needs attention is merch,
    • Keating said Etsy looks okay... we can put a few things on it and add from there
      • assuming treasury are ok with Etsy,
      • but it will need someone to monitor it in their spare time
    • we set up an email account, do our store pretty and stuff, Etsy takes care of the payment and takes a cut
      • then DanielJ can post out the item
  • Pozible
    • call for sizes etc went out
    • 36 people who gave a shirt level donation
      • some have indicated no need for a shirt
    • Small x1
    • Med x3
    • Large x4
    • Ladies XL x1
    • XL x1
    • XXL x2
    • "Size 16"? x1
    • No Shirt x3
    • 21 no answer yet
    • we also have two people who donated the $250 level
    • part of that reward was that they be named as a large donor
      • one so far of those two have said 'sure thing' to 'do you actually want to be named.
      • Options include named in the Warchest PR or a "hall of fame" gallery etc
      • Will liaise with them to determine what they are happy with, but can spin this into a feature of our ongoing warchest campaign with 'shout out' gallery/hall of fame etc.
      • So long as people are vetted to some extent
  • We should do a larger order of shirts, better price per unit, plus also gives us merch stock to sell.

Tender draft finalisation

  • hopefully this doesn't need too much more discussion, we're way past when we wanted this to happen
  • Keating has had another read over it and doesnt see any problems with it
  • How do we put it out? Social media?
  • We need somewhere to point people to, a final date and we can post it around
    • Happy with it to stay on github, unless someone volunteers to put it on the site, it will do
    • if Brendon is happy to edit the Github information and add it to the Tenders location thats cool
      • the idea is that if the tender needs to be updated, there's a history.
  • basically, Someone email a link, when the dates are added and we'll start posting it around

DRC Issue resolution

  • as noted earlier its not yet resolved
  • It's definitely in the Congress minutes, I believe there is an extraordinary Congress that needs to be called to resolve this?
  • Brendan suggest dcrafti head it up as he said he'd reform that section last year
  • It is important but not urgent.
    • if a legitimate dispute appears, the organ is functionless.
  • regardless of possible election, the strategy hasn't changed from growing state and local branches.
  • there's also the thing we need to fix in regard to changing from a NSW registered entity to a federally registered on (ie corporate thing not political party thing) and the extra constitutional stuff that entails.
  • there's an entire backlog of bureaucratic shit that has never been dealt with, like making a submission to NSW fair trading - and paying off like 7 years of fines.
  • dcrafti can work on it, but will need someone to bounce ideas and drafts off.
    • float things with the NC as a whole
  • Online congress for the outstanding issues should not be too hard:
    • it'd just be an irc meeting with a voting bot and DanielJ logging into the shiny and easy to use voting system (which will be v1.0 by November with a form editor)
  • Frew will sort out what needs to happen by the next meeting, discuss it more then
  • Note: Mozart points out:
    • DRC issue could be resolved with a by-law or temporary amendment. Rather than holding an extraordinary congress.
    • The DRC isn't exactly used; a by-law allowing the NC to appoint a suitable person would do.
    • so have a stop gap measure for now, but resolved to fix it formally and long termingly at the next full congress?
  • does it make sense to, as part of any temporary process, to have the existing members of the DRC have to formally approve the appointment and temporary by-law etc process? Does that preserve an element of independence or would that just be nonsensical window dressing
  • The NC isn't changing the structure.
    • and even if we were, it would be okay if the structure was designed such that we couldn't rig things after the fact
  • It is Thomas' view the NC should not touch the membership or structure of the DRC in any way without the memberships approval
  • However noted that the DRC is, however, non functioning at the moment
  • Keating is happy with Mozart's suggestion and is an answer to the question I proposed
  • we should refer this dispute to the...dammit
    • You can still refer things to the DRC. If both agree, then that's fine. There just can't be tie breakers.
    • We have voting for major disagreements
    • Except where the matter is private and can't go to that kind of a vote, this is the DRC we're talking about
  • the Constitution is equally vague as to whether this would be valid.
  • It will be hard to find anyone who wants to do it (ie be on the DRC)
  • Let's call an EGM to appoint another member *if* the need arises.
    • but given how often the DRC is used - not too concerned
  • Then, let's pass a bylaw that would automatically trigger the EGM if a complaint the NC is lodged that can't be resolved by the two members of the DRC. Then, the NC can't block the members.
  • To talk further about it over email
    • will need drafting over a few days


General Business

  • As stated earlier, Frew wants access to the website
  • we've had some media work over the last couple of days which has been really good
  • Keating had radio interview: went really well, got a plug in for our data retention site and was a good discussion
  • More alliance parties seem keen and should come on board
    • some want to put more pressure on the greens early - but starting softly keeps your options open, going in hard early means that's all you can ever do
  • membership bump since the data retention stuff, about 18 new members since mark posted Data Retention item on the facebook page.
    • and traffic to our dataretention page spiked quite a bit
    • MarkG notes: people who wrote that guide did good
    • we also had a version of it reprinted in gizmodo and a few media things linking to it


Motions

  • MOTION: Accept the minutes for 2015-08-26 as written.
    • Put by: Fletcher
      • Ayes: 6 (Frew, Keating, Rundll, Fletcher, DanielJ, dcrafti); Nays: 0 (); Abstains: 1 (Ben)
    • Result: Motion carries.
  • MOTION: Accept the minutes for 2015-09-02 as written.
      • Put by: Fletcher
      • Ayes: 6 (Frew, Rundll, Fletcher, dcrafti, DanielJ, Adien); Nays: 0 (); Abstains: 1 (Ben)
    • Result: Motion carries.
  • MOTION: Close meeting.
      • Put by: Fletcher
      • Ayes: 7 (Ben, Fletcher, Keating, Adien, Frew, dcrafti, MarkG); Nays: 0 (); Abstains: 1 (Rundll)
    • Result: Motion carries.
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