Standards/National Council/Handover

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Standard: National Council Handover Procedure

Purpose

Handovers yo

Near beginning of 7 day handover period

• Elections Workgroup to declare Results from Congress Elections.
  • See Standards/Elections/NC
• Outgoing Secretary to email link to election results website post to announcement list.
  • See Standards/Templates/NCresults
• 7 Day Handover period effective immediately from announcement on Website*

Handover Meeting

Next Scheduled NC Meeting (within this 7 day period) is a 'handover' meeting:

• If no NC meeting naturally falls within this period, one should be scheduled/called by outgoing Secretary (to occur within this period)
• Chair should be outgoing President
• Only the outgoing NC has voting rights at this meeting
• Outgoing NC to vote on minutes of previous meeting
• If possible, finalise any issues/costs etc arising from Congress
• Outgoing members to raise any important issues that need to be relayed to incoming members
• Schedule next NC meeting
• Confirm addresses to be used for Party Correspondence, Authorisation lines and Street Address records with AEC
• Delegate creation of ToRs for new Committees and/or Work Groups arising from Congress
• Ensure incoming coordinators are inducted into proper usage of announcement lists and twitter accounts

ITWG

• ITWG to notify outgoing NC members, Coordinators and Officers of 28 day account closure period (as soon as possible after announcement of results)
• ITWG to create and enable email accounts for incoming NC members , Coordinators and Officers (as soon as possible after announcement of results)
• ITWG to add (as soon as possible after announcement of results, and after creation or relevant incoming email accounts):
  • Incoming NC members to [email protected]
  • Incoming officers to [email protected]
  • Incoming coordinators to [email protected]
  • Incoming secretary, deputy secretary, president, and deputy president to [email protected] and [email protected]
• ITWG to inform [email protected] of the completion of above tasks.

Secretariat

• Outgoing Secretariat to notify incoming NC members, Coordinators and Officers of links detailing obligations via email (within 24 hours of receiving the above ITWG notification)
  • See email template Standards/Templates/Obligations
• Initiate process to update relevant information with AEC.
  • See AEC Documentation Process Standards/Secretariat/AEC/Handover
    • Party Agent
    • Registered Officer
    • Secretary
    • Address Details

Treasury

• Begin process to assign any new signatories to the Party bank accounts (and remove old)
  • See Banking Process Standards/Treasury/Handover#1
• Outgoing Secretary to

At end of 7 day handover period, or after handover NC meeting if appropriate

ITWG

• Add coordinators ability to post to relevant state announcements lists
• Inform coordinators of their posting ability
• Add accounts for relevant incoming members to Wordpress
• ITWG/Executive/Social Media Officer to grant coordinators access to formal state coordinator twitter accounts

Treasury

• Outgoing Treasurer to facilitate bank signatory updating process
  • See Banking Process Standards/Treasury/Handover#2