Standards/National Council/Meetings

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Standard: National Council Meetings Process

Purpose

Document standards and practices and "to-do's" of national council meetings


Meeting Times and Location

NC meetings traditionally occur

  • Fortnightly
  • Monday night
  • 8:30pm (AEST/AEDT)
  • in the PirateIRC network #ppau-nc channel

Meeting Delays, Rescheduling and Changes

  • By convention, delaying start times by a matter of an hour or two can occur by consensus of those in attendance (for reasons of people being delayed, quorum etc)
  • By convention, postponing for a day as per above is also permitted when necessary
  • Meetings can be rescheduled as necessary over email consensus for short notice and one-off purposes
  • Upcoming Meetings can be rescheduled during a current NC meeting as per usual National Council motions
  • In cases of rescheduled meetings (which do not meet the above short term delays) the constitution requires that all Party members be given 24 hours notice
  • Notice of NC meetings is traditionally done via a calendar entry at https://pirateparty.org.au/calendar/ and optionally a reminder email from the Secretariat to important internal mailing lists

Attendance & Apologies

All National Council members who are not able to attend an NC meeting must provide apologies in advance, or as soon after the meeting as possible

Roles

Chair

  • The President of Pirate Party Australia shall chair NC Meetings.
  • Should the President not be able to chair an NC meeting, or wish to relinquish for whatever reason, the Deputy President shall chair.
  • Should neither the President or Deputy President be able to chair a meeting of the NC, another member of the NC shall be appointed by a motion of the NC as chair for that meeting under the rules of the Party Constitution for NC motions.

Minuting

  • The Secretary shall be primarily responsible for Minuting the NC Meeting
  • The Deputy Secretary should assist, or take responsibility if the Secretary is unable
  • Other members may assist in the process if they so wish

At least 24 hours prior to meeting (ideally 48+)

At start of meeting

  • Someone (clarify) Enables Motion Bot
    • ???? {process and details here need to be clarified & documented}
  • Make sure all NC Members have IRC mode +v
    • /mode +v nickname
  • Chair takes attendance/rollcall

At close of meeting

  • Secretariat to ensure that next meeting time/date is confirmed
  • Secretariat creates new agenda pad for next meeting (See "Meeting Agenda" below)
  • Secretariat changes topic of channel to reflect next meeting (See "Channel Topic" below)
  • Secretariat commences finalisation of Minutes and mark-up of minutes into wiki (See Standards/Minutes)

Channel Topic

Meeting Agenda

References

If there arises any conflict or dispute between these processes and the constitution, by-laws or resolutions, then the relevant resolutions, by-laws or sections of the constitution shall naturally take precedence.

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